Top 1898 Administrative services coordinator Jobs in Newark, Nj

Administrative Assistant
Rutgers University —Newark, NJ
- $52,602.48 a year
- Weekends as needed
- Computer literacy
- HIPAA
- Outpatient experience
- Paid holidays
- Dental insurance
Support Services Coordinator
Rutgers University —Newark, NJ
- $59,893.48 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Dental insurance
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Intake Coordinator/Receptionist
ABA Day By Day —Newark, NJ
- Online Application
- HIPAA
- Clinic
- Organizational skills
- 401(k)
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
Office Coordinator SY26-27
Great Oaks Legacy Charter School —Newark, NJ
- $59,000 a year
- School experience
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Administrative Coordinator
Ironstate Properties —Jersey City, NJ
- $25 - $27 an hour
- Full-time
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Clinic Services Rep I
Rutgers University —Newark, NJ
- $28.47 an hour
- Full-time
- Microsoft Word
- Dental office
- Computer literacy
- Paid holidays
- Dental insurance
Non-Revenue Fleet Services Coordinator
NJ Transit —Newark, NJ
- Writing skills
- Mid-level
- Driver's License
- Commuter assistance
- Health insurance
12d
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Patient Services Coordinator
PT Solutions Physical Therapy —Newark, NJ
- $18 - $19 an hour
- Full-time
- Private practice
- Spanish
- Customer service
- Paid time off
Quick Apply
9d
Administrative Services Coordinator (Human Resources) - Arden Courts Whippany
Arden Courts —Whippany, NJ
- $55,000 - $65,000 a year
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
12d
Human Resources Coordinator
Hackensack Meridian Health —Hackensack, NJ
- $30.92 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Customer Experience & Administrative Coordinator
Millburn Deli —Millburn, NJ
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Data entry
- In-person
- Health savings account
- Health insurance
Quick Apply
3d
Administrative & Business Assistant
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Patient Access Coordinator
Hanger, Inc. —Paramus, NJ
- $21 - $24 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Tenant Services Coordinator (CRE)
Cushman & Wakefield —New York, NY
- $34.74 - $40.87 an hour
- Full-time
- Office
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Disability insurance
Quick Apply
12d
Mail Services Coordinator
Trustpoint.One —Newark, NJ
- $20 - $23 an hour
- Urgently hiring
- Computer literacy
- Office
- Administrative experience

I want to receive the latest job alert for administrative services coordinator in newark, nj

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative services coordinator jobs near newark, nj

Service Coordinator jobs in Newark, NJ

Tenant Coordinator jobs in New York, NY

Support Coordinator jobs in Newark, NJ

Administrative Coordinator jobs in Jersey City, NJ

Patient Services Coordinator jobs in Newark, NJ

Office Coordinator jobs in Newark, NJ

Intake Coordinator jobs in Newark, NJ

Administrative Assistant jobs in Newark, NJ

Administrative Services Coordinator jobs in Whippany, NJ

Human Resources Coordinator jobs in Casco, ME

Human Resources jobs in Fort Smith, AR

Entry Level Human Resource jobs in Chicago, IL

Human Resources Coordinator jobs in Longmont, CO

Human Resources Coordinator jobs in Chandler, AZ

Human Resources Remote jobs in New York, NY

Human Resources Coordinator jobs in Shelburne, VT

Transaction Coordinator jobs in Dallas, TX

Service Coordinator jobs in Knoxville, TN

Service Coordinator jobs in Idaho

Service Coordinator jobs in Canton, OH

Administrative Assistant

Rutgers University -
Newark, NJ

Apply Now

Job Details

Full-time
$52,602.48 a year

Benefits

Paid holidays
Dental insurance
Employee discount
Life insurance

Qualifications

Computer operation
HIPAA compliance
Computer literacy
HIPAA
Administrative experience
Healthcare privacy protection
Computer skills
Medical assisting

Full Job Description

Position Details

Position Information

Recruitment/Posting Title

Administrative Assistant

Job Category

Staff & Executive - Administrative & Support

Department

Student Health Services Newark

Overview

Posting Summary

Rutgers University–Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey—a city of promise—is seeking an Administrative Assistant. The Administrative Assistant provides front line contact as a patient liaison within Student Health services, oversees the check-in/check-out process, appointment scheduling, triaging, prior authorizations, referrals, administrative and physician support. The administrative assistant possesses a commitment to excellence in the development of medical and departmental knowledge, skills, and quality patient-focused service. The administrative assistant provides support to the Student Health Services (SHS) department and staff by assisting with the coordination and administration of all front desk operations and calendaring.

This position is responsible for and not limited to the following:

This position is the first point of connection when students, faculty, or staff contact the health center.
Provides front line contact for the department by answering telephones, directing and responding to callers, relaying messages to appropriate recipients and greeting patients and visitors with the highest level of customer service.
Must have medical knowledge in order to triage—able to decipher the urgency of phone calls and patient visits; correspondingly scheduling or relaying to provider appropriately.
Helps direct patient navigation and facilitates patient flow.
Scheduling appointments for patients and having a working knowledge of providers, understanding systems, processes, and medical services rendered.
Monitors online portal and student health email. Answers scheduling and administrative questions and notifies appropriate level provider for medical questions.
Ensures patients are prepared for their appointment by informing them of items to bring to their appointment and of the appropriate practice policies.
Possesses an understanding of when to escalate calls to a supervisor.
Check patients in and out, collect co-pays, scan insurance cards and ensure other required documents are reviewed and signed.
May schedule radiology testing/procedures according to department guidelines. Follows up about test results and appropriately notifies provider upon completion and scans results into chart once seen by provider in timely fashion.
May schedule and confirm testing, surgeries, and procedures according to department guidelines
Ensures all correspondence and documents are appropriately uploaded to and maintained in the electronic medical record; scanning reports, test results, and any other forms.
Instruct patients and assist them in navigating EMR.
Acquire insurance pre-authorization/referrals from managed care plans for all required services, admissions, procedures, diagnostic tests and medications.
Has knowledge of appropriate administrative and release forms and scans into patient chart promptly.
Handles patient records to HIPAA standards and with the utmost professionalism and confidentiality.
Has knowledge of medical and insurances system and can help patients navigate their healthcare.
This position is responsible for the timely opening and closing of the health center and responsible for all front desk duties.
Responsible for administrative operations in the reception area including answering phone calls and relaying phone messages; checking and disseminating mail; assisting all staff with scheduling; copying and scanning procedures for department, ensuring proper functioning of systems including but not limited to Xerox machine, telephone systems, panic alarms. Connects to various responsible parties if something is not at optimal functioning.
Departmental administrative operations include system-wide updates, maintaining accounts, expenditures, completing forms, ensuring timely ordering of supplies, and coordinating IT support for department as needed.
Manages travel arrangements and conference registration for all staff, and manages overall upkeep of health center including maintenance of waiting room
Prepares and processes purchase orders.
Processes payroll for SHS student worker and any type 4 employees and works with clinical coordinator to ensure timely submission. Serves as back-up payroll manager for Health Promotion Division, and Office of Disability Services, pantry in the absence of both the H&W Business Specialist and Administrative Assistant. Will onboard student employees of the department as needed
Works with physical plant as needed to handle maintenance issues within the building. Handles the safe shredding of confidential patient charts.
Supports all health center events by coordinating with catering and reservations to ensure seamless processes for staff. Manages and ensures timely payment for all vendors.
Attends events to represent SHS and other H&W departments and creates flyers and social media advertisements when asked.

FLSA

Nonexempt

Grade

Salary Details

Minimum Salary

52602.480

Mid Range Salary

64788.980

Maximum Salary

76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Requires a bachelor’s degree in a related field, or an equivalent combination of education

and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Also requires good communication skills and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Must have experience working in a medical setting and understand the confidentiality laws governing healthcare (HIPPA)

Preferred Qualifications

2-3 years of previous medical experience working in an outpatient clinic (primary care or urgent care preferred) as a medical assistant/ health technician.
Active New Jersey medical assistant license preferred.
Knowledge of de-escalation techniques is preferred.

Equipment Utilized

Medicat, an electronic health records system.
Knowledge of the RU systems preferred.

Physical Demands and Work Environment

Might need to work nights and weekends for events.
Typical college health center environment.

Special Conditions

Posting Details

Posting Number

26ST0996

Posting Open Date

06/09/2026

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

What is the highest level of education you have completed?

High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
Ph.D.

Do you have experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing?

Have you been in your current position for 6 months?

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

Apply Now

Refine Your Search

administrative services coordinator jobs in newark, nj

Administrative Assistant

Support Services Coordinator

Administrative Coordinator

Intake Coordinator/Receptionist

Office Coordinator, Newark

Office Coordinator SY26-27

Office Coordinator

Administrative Coordinator

Clinic Services Rep I

Non-Revenue Fleet Services Coordinator

Administrative Coordinator

Patient Services Coordinator

Administrative Services Coordinator (Human Resources) - Arden Courts Whippany

Human Resources Coordinator

Customer Experience & Administrative Coordinator

Administrative & Business Assistant

Patient Access Coordinator

Administrative Coordinator

Tenant Services Coordinator (CRE)

Mail Services Coordinator

I want to receive the latest job alert for administrative services coordinator in newark, nj

Related Searches

Explore jobs in more locations

Position Details

Supplemental Questions

Applicant Documents

Job Seeker Tools

Employer Tools

Browse

Stay Connected