Top 4766 Executive office manager Jobs in Newark, Nj

Property Manager
First Mile Capital —Summit, NJ
- $130,000 - $135,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Managed Services Help Desk Manager
Network Right —New York, NY
- $110,000 - $125,000 an hour
- Full-time
- Hybrid work
- Background check
- Google Workspace
- 5 years
- Commuter assistance
- Paid parental leave
Quick Apply
Chief Operating Officer - Personal Injury Law Firm
Confidential —Clifton, NJ
- $175,000 - $250,000 a year
- Full-time
- 5 years
- Bachelor's degree
- In-person
- Health insurance
- Dental insurance
Quick Apply
Estate Manager
MAHLER PRIVATE STAFFING —New York, NY
- $300,000 - $400,000 a year
- Weekends as needed
- Clean driving record
- Computer literacy
- Residential
- Food provided
Regional Manager
MadRag —North Bergen, NJ
- $150,000 a year
- Full-time
- Background check
- 5 years
- Merchandising
- Disability insurance
- Health insurance
Quick Apply
9d
General Manager – Cannabis Dispensary (Downtown Newark, NJ)
Dispensary —Newark, NJ
- $70,000 - $90,000 a year
- Urgently hiring
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
General Manager
Doubletree Newark Penn Station —Newark, NJ
- $190,000 - $205,000 a year
- Full-time
- 5 years
- Hotel
- Mentoring
- Paid time off
- 401(k) matching
Quick Apply
8d
Technical Program Manager - Strategic Initiatives and Delivery Office
JPMorganChase —Jersey City, NJ
- $114,000 - $155,000 a year
- Full-time
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
14d
Manager, Executive Office
Tory Burch —New York, NY
- $120,000 - $150,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Administrative Assistant
Rutgers University —Newark, NJ
- $52,602.48 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Dental insurance
Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Manager
Orange Dental Center —Orange, NJ
- $50,000 - $110,000 a year
- Full-time
- Bilingual
- Dental office
- Computer literacy
Quick Apply
9d
Office Manager
Partners Group —New York, NY
- $125,000 - $140,000 a year
- Hospitality
- Microsoft Excel
- English
- Disability insurance
- Health insurance
10d
Clinic Services Rep I
Rutgers University —Newark, NJ
- $28.47 an hour
- Full-time
- Microsoft Word
- Dental office
- Computer literacy
- Paid holidays
- Dental insurance
Judiciary Secretary 1 - Confidential
New Jersey Courts —Jersey City, NJ
- $52,182.11 - $73,769.99 a year
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Customer service
- Paid holidays
- Health insurance
8d
Customer Success Manager, Executive & Family Office
Cloaked —New York, NY
- $150,000 - $200,000 a year
- Full-time
- Remote
- Senior level
8d
General Manager
Crowne Plaza Newark Airport —Elizabeth, NJ
- $150,000 a year
- Weekends as needed
- Microsoft Office
- 3 years
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Office Manager & Executive Assistant
Riskified —New York, NY
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Office
- Commuter assistance
- Health insurance
Support Services Coordinator
Rutgers University —Newark, NJ
- $59,893.48 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Dental insurance
Management Assistant
Rutgers University —Newark, NJ
- $56,516 a year
- Full-time
- Microsoft Excel
- Inventory management
- Writing skills
- Paid holidays
- Dental insurance

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Property Manager

First Mile Capital
Summit, NJ

Quick Apply

Job Details

Full-time
$130,000 - $135,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Microsoft Word
Accounting systems
Customer communication
Confidential information handling
Property management tools
Microsoft Outlook
Presentation software
Writing skills
Copy machines
Managing property portfolios
Fax machines
Managing projects
Commercial property management
Faxing

Full Job Description

Title: Property Manager

Location: Summit, NJ

Hours of Work: Monday - Friday, 8am to 5PM (Full-Time Position)

Overview

The Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements. The Property Manager is involved in all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair, security, janitorial services, landscaping, snow removal, etc. The Property Manager handles tenant complaints and service requests and must be familiar with the terms of tenant leases. The Property Manager assists in the preparation of the annual budget, reporting and financial performance of the property.

Skills, Knowledge and Personal Characteristics

The desired candidate will have the following attributes: exceptional communication and organizational skills; detail oriented and accurate especially with numbers; customer service experience; ability to work under pressure; self- motivated and self-directed; ability to assert oneself; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team.

Specific Duties

Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
Become proficient with the Tenant Portal management software. Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor and tenant Certificates of Insurance and key lease date tracking. Monitor all key dates and reporting within the portal.

General Duties

· Assist in the production of monthly and annual reports.

· Assist in preparation of transaction related documents.

· Maintain contact and other databases for company.

· Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).

· Coordinate regular inventories of all business property.

· Contractor coordination.

· Coordinate tenant move-ins/move-outs and ensure lease terms are abided by.

Financial

· Detailed verification of all invoice amounts and information with approved Service Orders or Contracts.

· Ensure proper property coding on invoices.

· Investigate cost reduction opportunities.

· Assist corporate accounting with questions related to the property and resolution of vendor issues.

Scope of Responsibility and Authority

The Property Manager is charged with supporting management’s efforts in the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner’s goals and objectives. In absence of Executive staff the Property Manager must provide “in charge” responsibilities for the property. These responsibilities include being on-call 24 hours, managing and delegating maintenance staff and contractors.

Other Requirements

· MUST HAVE CLASS A COMMERCIAL PROPERTY MANAGEMENT EXPERIENCE. RESUMES WITH ONLY RESIDENTIAL MANAGEMENT WILL NOT BE CONSIDERED

· Full-time salary position.

· Bachelor’s Degree from four-year College or University with two to three years industry experience/or

equivalent combination of education and experience.

· Strong working knowledge of Yardi Accounting Systems, MS Word, PowerPoint, Outlook, and Excel.

· 5+ years of directly relevant Commercial Real Estate Property Management experience.

· Must have knowledge and experience of running capital improvement projects such as tenant improvement and base building.

· Familiarity with maintenance accounting software (i.e. Angus, Building Engines, etc.).

· Effectively prioritize and multi-task.

· Excellent people skills.

· Strong working knowledge of general office equipment (copiers, fax machines, scanners).

· Ability to effectively communicate both orally and in writing with peers, managers and clients.

· Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.

· Proactive, initiate follow-through.

Miscellaneous

The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.

Pay: $130,000.00 - $135,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive office manager jobs in newark, nj

Property Manager

Managed Services Help Desk Manager

Chief Operating Officer - Personal Injury Law Firm

Estate Manager

Regional Manager

General Manager – Cannabis Dispensary (Downtown Newark, NJ)

General Manager

Technical Program Manager - Strategic Initiatives and Delivery Office

Manager, Executive Office

Administrative Assistant

Administrative Assistant

Office Manager

Office Manager

Clinic Services Rep I

Judiciary Secretary 1 - Confidential

Customer Success Manager, Executive & Family Office

General Manager

Office Manager & Executive Assistant

Support Services Coordinator

Management Assistant

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