Top 272 Executive staff assistant Jobs in Newark, Nj

Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Administrative Assistant
HDR —Newark, NJ
- $22.37 - $31.97 an hour
- Part-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
13d
Chief of Staff - ONSITE NYC
Sienna Charles —New York, NY
- $100,590.43 - $115,571.27 a year
- Full-time
- Background check
- Google Workspace
- 5 years
Quick Apply
12d
Special Assistant to the President & CEO
Association Office —Manhattan, NY
- $85,000 - $95,000 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Health insurance
- Paid time off
1d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New Jersey
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Executive Assistant
Cross River —Fort Lee, NJ
- $90,000 - $120,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant (Berkeley Heights, NJ)
Hewlett Packard Enterprise —Berkeley Heights, NJ
- $39.18 - $90.14 an hour
- Full-time
- Hybrid work
- Office
- Project management
- Continuous improvement
13d
Executive Assistant
Township of Irvington —Irvington, NJ
- $100,000 a year
- Online Application
- 7 years
- Office
- Master's degree
Executive Administrative Assistant
NEW JERSEY REENTRY CORPORATION —Elizabeth, NJ
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
6d
Executive Assistant
MUFG —Jersey City, NJ
- $45.10 - $55.28 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Program Assistant
Rutgers University —Newark, NJ
- $58,953 a year
- Full-time
- Microsoft Access
- Office
- Windows
- Paid holidays
- Dental insurance
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative & Business Assistant
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Assistant
Knowesis, Inc. —East Orange, NJ
- $70,000 - $90,000 a year
- Full-time
- Background check
- In-person
- Senior level
- Disability insurance
- Health insurance
5d
Executive Assistant
Crisp —Iselin, NJ
- $90,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Commuter assistance
- Paid holidays
Quick Apply
13d
EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)
Care Plus Bergen, Inc. —Paramus, NJ
- $55,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Hospital
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Assistant
Episcopal Diocese of Newark —Livingston, NJ
- $33 - $38 an hour
- Part-time
- Background check
- Hospitality
- Spanish
- Paid time off
- Retirement plan
Quick Apply
10d
Management Assistant
Rutgers University —Newark, NJ
- $56,516 a year
- Full-time
- Microsoft Excel
- Inventory management
- Writing skills
- Paid holidays
- Dental insurance

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Administrative Assistant

ALL STARS PROJECT INC.
Newark, NJ

Apply Now

Job Details

Full-time
$26.45 - $28.85 an hour

Qualifications

Video conferences (communication methods)

Full Job Description

Title: Administrative Assistant
Job Location: Newark, New Jersey; New York City / National Staff
Status: Full-Time / Non-Exempt / Hybrid
Reports to: Manager, Regional and Strategic Operations
Salary Range: $55,000-60,000/annualized ($26.45–28.85/hour)

Job Summary

The Administrative Assistant supports the Office of the President-Elect by providing high-quality administrative and operational coordination. Reporting to the Manager, Regional and Strategic Operations (Manager), this role plays a critical part in ensuring the efficiency, organization, and effectiveness of the President-Elect’s day-to-day operations.

This position goes beyond traditional administrative support, requiring strong organizational judgment, attention to detail, and the ability to proactively manage scheduling, reporting, and communications. The Administrative Assistant will, as directed by the manager, serve as a point of coordination across internal teams and external partners, helping to ensure that priorities are executed smoothly and deadlines are met.

Primary executive support is provided to the President-Elect, with supplemental coverage for the Office of the CEO, as assigned by the Manager.

This position is hybrid and requires occasional in-person attendance in both the Newark and New York City offices.

Job Responsibilities
Executive Administration & Communication – 50%

Proactively manage and prioritize the President-Elect’s calendar, ensuring alignment with organizational priorities and anticipating scheduling conflicts
Coordinate all logistics related to meetings, including scheduling, confirmations, and preparation of materials
Coordinate travel logistics and itineraries for the President-Elect, in collaboration with the Manager
Draft, proofread, and format email communications and correspondences on behalf of the President-Elect
Coordinate across teams to align schedules, communications, and materials
Provide limited operational and logistical support to the Office of the CEO for planned or unplanned coverage periods or designated in-person events, under the direction of the Manager and in coordination with the Office of the CEO. Support the Manager in coordinating between the Office of the President-Elect and the Office of the CEO, to foster communication, aligned scheduling and consistent information flow across both offices.
Maintain and update the President-Elect’s contact database and distribution lists
Archive and organize correspondence and key documents in a systematic and accessible manner
Support the preparation and submission of expense reports and reimbursements

Reporting & Coordination – 30%

Track, compile, and format recurring reports for the President-Elect, ensuring accuracy, consistency, and timeliness
Coordinate with internal stakeholders to gather updates, data, and materials needed for reports and presentations
Maintain tracking systems (e.g., Airtable, Excel, or similar tools) as designated by the Manager to support President-Elect priorities and initiatives
Monitor deadlines and follow up with team members to ensure timely completion of deliverables

Meetings, Events & Operations Support – 20%

Prepare agendas, briefing materials, and supporting documents for meetings and events
Assist in the planning and execution of in-person meetings and events, including room setup, materials preparation, registration, and on-site coordination
Provide technical support for meetings, including setup of devices and virtual meeting platforms
Support the Office of the CEO, under the direction of the Manager, on the planning, logistics and execution of high-visibility convenings including national Board of Directors meetings and Town Halls.
Support the production of presentations, talking points, and meeting packets in collaboration with the Manager

Qualifications

One to three years of administrative or operations experience, preferably supporting senior leadership
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills, including proofreading and editing
High level of discretion and professionalism in handling confidential and sensitive information
Strong interpersonal skills and ability to work effectively with individuals at all levels of an organization
Demonstrated ability to take initiative and work independently
High attention to detail and commitment to accuracy
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Airtable or similar systems is a plus
Experience with or a strong understanding of artificial intelligence (AI) tools and applications is preferred, including the ability to thoughtfully integrate them into workflows to enhance productivity and decision-making.
Comfort working in a fast-paced, entrepreneurial environment
Understanding of poverty-related issues and commitment to creating educational and developmental opportunities for underserved youth
Ability to lift up to ten pounds, and occasionally move objects to set up for meetings and events.
Flexibility in schedule; evenings and weekends are required on occasion.
Ability and willingness to commute as needed between Newark and New York City
Bachelor’s degree or equivalent experience preferred.

About the All Stars Project

The All Stars Project, Inc. (ASP) is a national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP’s afterschool programs include hip-hop talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more – we are building community and imagining possibility.

To learn more about the All Stars Project, please visit our website at https://allstars.org/.

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Refine Your Search

executive staff assistant jobs in newark, nj

Administrative Assistant

Administrative Assistant

Administrative Assistant

Chief of Staff - ONSITE NYC

Special Assistant to the President & CEO

Military Service - U.S. Air National Guard, Administration

Executive Assistant

Executive Assistant (Berkeley Heights, NJ)

Executive Assistant

Executive Administrative Assistant

Executive Assistant

Program Assistant

Administrative Coordinator

Administrative Assistant

Administrative & Business Assistant

Senior Administrative Assistant

Executive Assistant

EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)

Administrative Assistant

Management Assistant

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