Top 379 Administrative coordinator Jobs in Newark Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Dental Front Desk Treatment Coordinator
DENTAL ARTS OF TOTOWA —Totowa, NJ
- From $25 an hour
- Full-time
- Background check
- Dental office
- High school diploma or GED
- Paid time off
Quick Apply
Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
HR/Office Coordinator
NetCost Market —South Plainfield, NJ
- $23 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Sales Coordinator
Rumble Boxing - NYC —Hoboken, NJ
- $15.50 an hour
- Part-time
- Entry level
- Retail sales
Quick Apply
Customer Experience & Administrative Coordinator
Millburn Deli —Millburn, NJ
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Data entry
- In-person
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator, Foundation, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $27.94 - $34.93 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Commuter assistance
- AD&D insurance
2d
Office Coordinator SY26-27
Great Oaks Legacy Charter School —Newark, NJ
- $59,000 a year
- School experience
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Office Coordinator
Summit Family & Cosmetic Dentistry —Summit, NJ
- $15 - $99 an hour
- Full-time
- Dental office
- Bachelor's degree
- In-person
- Health insurance
- 401(k)
Quick Apply
9d
Administrative Coordinator
Ironstate Properties —Jersey City, NJ
- $25 - $27 an hour
- Full-time
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Business Coordinator II - Office of Employee Benefits (Newark, NJ)
Federal Reserve Bank of Atlanta —Newark, NJ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
2d
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Intake Coordinator/Receptionist
ABA Day By Day —Newark, NJ
- Online Application
- HIPAA
- Clinic
- Organizational skills
- 401(k)
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
People Operations & Office Coordinator
MLabs —Jersey City, NJ
- $100,000 - $125,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Contracts
Quick Apply
Office Coordinator/Administrative Assistant
Virtue care services Inc —Edison, NJ
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
Quick Apply
8d
Administrative Services Coordinator (Human Resources) - Arden Courts Whippany
Arden Courts —Whippany, NJ
- $55,000 - $65,000 a year
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
11d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Construction industry experience
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in newark nj

Construction Administrative Coordinator

Dental Front Desk Treatment Coordinator

Operations Coordinator

HR/Office Coordinator

Sales Coordinator

Customer Experience & Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Office Coordinator, Foundation, Full Time, Day

Office Coordinator SY26-27

Office Coordinator

Office Coordinator

Administrative Coordinator

Business Coordinator II - Office of Employee Benefits (Newark, NJ)

Administrative Coordinator

Intake Coordinator/Receptionist

Office Coordinator, Newark

People Operations & Office Coordinator

Office Coordinator/Administrative Assistant

Administrative Services Coordinator (Human Resources) - Arden Courts Whippany

I want to receive the latest job alert for administrative coordinator in newark nj

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