Top 74 Facility coordinator Jobs in Newark Nj

Operations & Facilities Project Coordinator
BHI, LLC —Wayne, NJ
- $32.00 - $38.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
FACILITIES COORDINATOR
ESFM —Clark, NJ
- $88,000 - $92,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
Quick Apply
4d
Park and Facility Coordinator
City of Clifton Recreation Department —Clifton, NJ
- $41,898.75 - $68,503.80 a year
- Weekends as needed
- Background check
- Office
- Driver's License
- Health insurance
- Paid time off
Quick Apply
9d
Facilities Coordinator
Our House, Inc. —Murray Hill, NJ
- $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Second Shift Facilities Coordinator
Hines —New York, NY
- $77,800 - $116,600 a year
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Facilities Coordinator
Solix Inc —Parsippany-Troy Hills, NJ
- $23 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Disability insurance
- Health insurance
Facilities Maintenance Coordinator
The Azarian Group, LLC —Midland Park, NJ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
10d
Local Facility Management Coordinator
Kuehne+Nagel —Jersey City, NJ
- Mid-level
- Office
2d
Facilities Associate
MEDIDATA —New York, NY
- $66,000 - $88,000 a year
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
3d
Facilities Coordinator
ZT Systems —Secaucus, NJ
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Facilities Contract Coordinator
ASPCA —New York, NY
- $36.06 - $38.47 an hour
- Full-time
- English
- Mid-level
- Office
- Paid parental leave
- Paid holidays
2d
Facilities Coordinator
Haynes and Boone, LLP —New York, NY
- $68,000 - $75,000 a year
- Overtime
- Writing skills
- Mid-level
- High school diploma or GED
11d
Facility Management Coordinator
H MART —Lyndhurst, NJ
- $55,000 - $65,000 a year
- Monday to Friday
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Office Operations and Facilities Manager
Gottlieb and Greenspan —Fair Lawn, NJ
- $75,000 - $95,000 a year
- Mid-level
- 3 years
- Team management
- Profit sharing
- Paid holidays
Quick Apply
Facilities Coordinator, on-site
CBRE —New York, NY
- $30.00 - $33.65 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Disability insurance
- Health insurance
10d
Facilities Manager
Lantern Hill by Erickson Senior Living —New Providence, NJ
- $83,558 - $85,000 a year
- Weekends as needed
- ServSafe
- Mid-level
- 1 year
- Health insurance
- Dental insurance
Facilities Coordinator
US AMR-Jones Lang LaSalle Americas, Inc. —New York, NY
- $65,000 - $70,000 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Facilities Coordinator
Bessemer Trust Company, N.A. —New York, NY
- $68,000 - $80,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Customer service
- Mid-level
- Profit sharing
- Paid parental leave
Facility Services Coordinator
BGIS —New York, NY
- $26 an hour
- Part-time
- Microsoft Outlook
- Word processing
- Computer literacy
HQ Office Coordinator – Facilities, Admin, & Executive Support
Conduent Business Services, LLC —Florham Park, NJ
- $49,680 - $62,100 a year
- Email
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance

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Operations & Facilities Project Coordinator

BHI, LLC
Wayne, NJ

Quick Apply

Job Details

Full-time
$32.00 - $38.50 an hour

Qualifications

Vendor relationship building

Full Job Description

Job Title: Operations & Facilities Project Coordinator
Reports to: Chief Operating Officer
Classification: Full Time, Exempt

Position Summary

Basic Home Infusion is a dynamic, growing healthcare organization committed to providing a safe, efficient, and welcoming environment for employees and visitors across its office locations nationwide.

The Operations & Facilities Project Coordinator plays a critical execution role supporting project delivery, facilities management, and office operations. This position serves as a primary point of coordination between internal teams, external vendors, landlords, and the COO to ensure operational initiatives are executed effectively and day‑to‑day office and facility needs are consistently met.

This is a hands‑on, detail‑oriented role ideal for a junior project manager or operations professional looking to expand into broader operational leadership within a regulated, multi‑site environment.

CORE RESPONSIBILITIES

Serve as the primary point of contact between internal teams, external vendors, and the COO to facilitate clear, timely, and effective communication.
Support operational and cross‑functional projects, including office openings, expansions, relocations, lease transitions, and process improvements.
Maintain project plans, timelines, task lists, and status updates using designated project management tools.
Track deliverables, risks, and dependencies; proactively escalate issues and delays.
Coordinate meetings, agendas, action items, and follow‑ups to ensure execution and accountability.
Prepare concise status reports and dashboards for leadership review.

Facilities & Office Operations Management

Support day‑to‑day facility and office operations, including cleanliness, security, equipment functionality, and overall workplace readiness.
Perform routine facility inspections to ensure health, safety, and operational standards are met.
Manage workspace organization, seating arrangements, and allocation of shared resources.
Act as the central point of contact for employees regarding office operations and facilities‑related needs.
Support onboarding and offboarding logistics, including workspace setup and equipment coordination.

Vendor & Contractor Coordination

Schedule and oversee routine maintenance, repairs, and services with third‑party vendors (e.g., HVAC, cleaning, security, IT support).
Manage vendor relationships and contracts, ensuring compliance with service‑level agreements.
Act as the primary liaison for facility‑related vendors, coordinating schedules, access, and issue resolution.
Maintain documentation related to vendor services, contracts, and renewals.

Safety, Compliance & Licensing Support

Conduct regular inspections to ensure adherence to workplace safety standards, building codes, and regulatory requirements.
Manage emergency preparedness protocols, including evacuation plans and emergency contacts.
Ensure facility operations comply with local, state, and federal regulations.
Monitor and manage the expiration and renewal of licenses for former Pharmacists‑in‑Charge (PIC) across all licensed states, in coordination with Compliance and leadership.

Inventory, Equipment & Supplies Management

Monitor and maintain adequate inventory of office, facility, and operational supplies.
Place orders as needed and manage budgets for facility‑related purchases.
Oversee the distribution and tracking of nursing and clinical support equipment, including tablets, programmers, and sensors.
Maintain accurate logs for equipment assignments, maintenance, and returns.

Space Planning, Leases & Workplace Optimization

Support space planning initiatives, seating assignments, office layout changes, and employee moves.
Identify opportunities to improve workspace efficiency, utilization, and employee experience.
Support the management of new and existing leases across the country.
Collaborate with landlords and leasing companies to coordinate improvements, changes, and timely execution of lease terms.

Reporting, Budgeting & Documentation

Assist with facilities and office operations budgeting and expense tracking.
Prepare reports related to maintenance activity, incidents, inspections, and operational costs.
Maintain organized documentation for facilities, vendors, leases, compliance, and operational procedures.

QUALIFICATIONS

Education

Bachelor’s degree in facilities management, business administration, operations, or a related field preferred.

Experience

2–3 years of experience in operations coordination, facilities management, office management, or a related role.

Skills & Competencies

Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Knowledge of facilities management and workplace operations best practices.
Familiarity with workplace safety regulations and compliance.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
Proficiency in project management software such as Microsoft Planner and Sharepoint.
Ability to manage multiple priorities in a fast‑paced, growth‑oriented environment.

Working Style & Attributes

Detail‑oriented, proactive, and execution‑focused.
Comfortable working cross‑functionally and interfacing with senior leadership.
Professional, dependable, and service‑oriented.
Able to balance administrative responsibilities with project‑based work.
Trusted to handle confidential and regulated information.

Growth Path

This role is designed to scale into expanded responsibilities in project management, operations or facilities management as the organization continues to grow.

Quick Apply

Refine Your Search

facility coordinator jobs in newark nj

Operations & Facilities Project Coordinator

FACILITIES COORDINATOR

Park and Facility Coordinator

Facilities Coordinator

Second Shift Facilities Coordinator

Facilities Coordinator

Facilities Maintenance Coordinator

Local Facility Management Coordinator

Facilities Associate

Facilities Coordinator

Facilities Contract Coordinator

Facilities Coordinator

Facility Management Coordinator

Office Operations and Facilities Manager

Facilities Coordinator, on-site

Facilities Manager

Facilities Coordinator

Facilities Coordinator

Facility Services Coordinator

HQ Office Coordinator – Facilities, Admin, & Executive Support

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