Top 24 Executive assistant Jobs in Newburyport, Ma

Personal / Executive Assistant
The Middlesex Corporation —Portsmouth, NH
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Dental insurance
Quick Apply
3d
Executive Assistant to the President
Beth Israel Lahey Health —Newburyport, MA
- $31.35 - $48.00 an hour
- Full-time
- Microsoft Excel
- Hospital
- 5 years
6d
ASSISTANT EXECUTIVE DIRECCTOR
Gloucester Housing Auth —Gloucester, MA
- $126,458 - $128,988 a year
- Email
- Bilingual
- 6 years
- Office
Quick Apply
7d
Executive Assistant to the Senior Vice President, Chief Operating Officer
Center for Life Management —Derry, NH
- $72,000 - $82,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Mileage reimbursement
- AD&D insurance
Quick Apply
Executive Assistant
Andover Public Schools —Andover, MA
- $30.93 - $41.12 an hour
- Full-time
- High school
- Mid-level
- Office
Executive Assistant
Beth Israel Lahey Health —Gloucester, MA
- $65,208 - $99,840 a year
- Full-time
- Acute care
- Hospital
- 5 years
8d
Executive Operations Specialist
Eyesight Ophthalmic Services —Portsmouth, NH
- Private practice
- Surgery
- Senior level
- Paid holidays
- Health insurance
Construction Administrator / Executive Assistant
Reframe Systems —Andover, MA
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
Executive Assistant to the President and CEO
MERRIMACK VALLEY YMCA —Lawrence, MA
- $75,000 - $90,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
1d
Executive Assistant , Robotics Delivery Packaging Innovation (RDPI)
Amazon.com Services LLC —North Reading, MA
- $74,200 - $129,800 a year
- Full-time
- Mid-level
- Office
- 3 years
- AD&D insurance
- Health insurance
Executive Assistant
YWCA NORTHEASTERN MASSACHUSETTS INC —Lawrence, MA
- $68,000 - $72,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Program Support Analyst
Xtreme Solutions Inc —Portsmouth, NH
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Assistant Executive Director
Gloucester Housing Authority —Gloucester, MA
- $126,458 - $128,000 a year
- Email
- Bilingual
- Background check
- 6 years
- Health insurance
- Dental insurance
Quick Apply
Senior Executive Support Specialist
Xtreme Solutions Inc —Portsmouth, NH
- $80,000 - $105,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant to Vice President
Analog Devices —Wilmington, MA
- $86,400 - $118,800 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
10d
Program Support Analyst-DOD SECRET REQUIRED
Xtreme Solutions Inc —Portsmouth, NH
- $85,000 - $105,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Disability insurance
Quick Apply
Office Administrator
Wells and Company Builders —Wenham, MA
- $27 - $29 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Operations Support Specialist - Hybrid (Danvers, MA)
OneDigital —Danvers, MA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
Administrative Assistant
Bark n' Roll Canine Care —North Reading, MA
- $18 - $20 an hour
- Part-time
- Background check
- Ability to walk for extended periods
- Office
- Employee discount
- Professional development assistance
Quick Apply
9d
Executive Assistant to the CEO
MKS Inc. —Andover, MA
- $109,750 - $182,900 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid holidays
- Disability insurance
Quick Apply
8h

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Personal / Executive Assistant

The Middlesex Corporation -
Portsmouth, NH

Quick Apply

Job Details

Full-time
3 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Teamwork
Executive administrative support
Attention to detail
Organizational skills
Office management

Full Job Description

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary

We are seeking a proactive, highly organized Personal / Executive Assistant to provide reliable support to a senior executive and assist with a broad range of administrative, personal, business, and financial responsibilities.

The ideal candidate will be professional, discreet, detail-oriented, and comfortable working independently. This position requires excellent judgment, strong communication skills, organization, follow-through, and the ability to manage changing priorities while maintaining confidentiality.

A key component of this role is financial administration and QuickBooks support. The successful candidate should be comfortable working with financial information, maintaining accurate records, tracking expenses and payments, performing reconciliations, and preparing financial reports and spreadsheets for executive review.

Key Responsibilities

Manage the executive’s calendar, appointments, meetings, travel arrangements, and personal commitments.
Manage and prioritize email, correspondence, and other communications.
Coordinate meetings, prepare agendas and documentation, and track follow-up items.
Manage multiple projects and responsibilities from start to completion.
Prepare professional reports, memos, presentations, spreadsheets, and other business documents.
Conduct research and gather information to assist with business decisions.
Coordinate with employees, department heads, vendors, and outside professionals on behalf of the executive.
Maintain shared calendars, including Google Calendar and Microsoft Teams.
Provide general administrative and technology support as needed.
Handle personal errands, bill payments, reservations, and other executive-related responsibilities.
Maintain a high level of professionalism and discretion when handling confidential business and personal matters.
Use QuickBooks regularly for financial tracking, transaction entry, categorization, and basic reconciliations.
Maintain accurate and up-to-date financial records in QuickBooks.
Track business expenses, invoices, payments, receipts, and other financial activity.
Reconcile QuickBooks records with bank and other financial statements.
Review transactions for accuracy and identify discrepancies or items requiring follow-up.
Assist with accounts payable and accounts receivable tracking.
Monitor outstanding invoices, payments, and financial obligations.
Assist with bill payments and expense management.
Prepare financial spreadsheets, summaries, and reports for executive review.
Use Excel to organize, analyze, and present financial and business information.
Maintain organized financial records and supporting documentation.
Provide financial information and documentation to accountants, tax professionals, or other outside advisors as needed.
Maintain strict confidentiality when handling financial, banking, compensation, and other sensitive information.

Qualifications

Bachelor’s degree preferred.
Minimum 5 years of experience in executive assistance, administrative support, bookkeeping, office management, or a similar role.
Strong hands-on QuickBooks experience is strongly preferred.
Experience with financial recordkeeping, transaction categorization, expense tracking, and reconciliations.
Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
Strong Excel skills, including the ability to create and manage detailed spreadsheets.
Experience with QuickBooks, Google Calendar, and Microsoft Teams.
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and work independently.
Strong judgment and problem-solving skills.
Ability to handle confidential information with professionalism and discretion.
Familiarity with graphic design tools is a plus.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry-leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in newburyport, ma

Personal / Executive Assistant

Executive Assistant to the President

ASSISTANT EXECUTIVE DIRECCTOR

Executive Assistant to the Senior Vice President, Chief Operating Officer

Executive Assistant

Executive Assistant

Executive Operations Specialist

Construction Administrator / Executive Assistant

Executive Assistant to the President and CEO

Executive Assistant , Robotics Delivery Packaging Innovation (RDPI)

Executive Assistant

Program Support Analyst

Assistant Executive Director

Senior Executive Support Specialist

Executive Assistant to Vice President

Program Support Analyst-DOD SECRET REQUIRED

Office Administrator

Operations Support Specialist - Hybrid (Danvers, MA)

Administrative Assistant

Executive Assistant to the CEO

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