Top 79 Administrative assistant Jobs in Newington, Nh

Front Office Administrative Assistant & Clinical Support
Specialty Management —Portsmouth, NH
- $19 - $23 an hour
- Full-time
- Background check
- CPR Certification
- Vital signs
- Free parking
- Health insurance
Quick Apply
Office Administrator/ CEO Assistant
ViDarr —Portsmouth, NH
- $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
2d
Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Long term substitute -Elementary Admin Assistant/Secretary
Portsmouth School Department —Portsmouth, NH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
Precision ProFile, Inc. —York, ME
- $18 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- 401(k)
Quick Apply
Office Administrator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Associate – FLŌTE (Hampton & Portsmouth Locations)
FLŌTE —Portsmouth, NH
- From $18 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
5d
Office Administrator
Marc CDJR —Sanford, ME
- $18 - $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Shipping Administrative Assistant
Leddy Group —Seabrook, NH
- $17 - $19 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
Quick Apply
12d
Member Services Admin
oHive —Portsmouth, NH
- $20 - $23 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
13d
Administrative Assistant
RSU 21 —Kennebunk, ME
- $25.72 - $32.10 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
7d
Personal / Executive Assistant
The Middlesex Corporation —Portsmouth, NH
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Dental insurance
2d
Special Education Administrative Assistant
SAU 56 —Somersworth, NH
- Full-time
- Microsoft Word
- Office
- Communication skills
Program Support Analyst
Xtreme Solutions Inc —Portsmouth, NH
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Administrative Assistant Student Services
Newburyport Public Schools —Newburyport, MA
- $62,262 - $70,863 a year
- Full-time
- Mid-level
- Office
- Data entry
12d
Administrative Assistant II
Beth Israel Lahey Health —Newburyport, MA
- $21.00 - $28.26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Receptionist
Exeter Center —Exeter, NH
- $19 - $22 an hour
- Full-time
- Skilled nursing facility
- Nursing home
- English
- Disability insurance
- Health insurance
6d
Administrative Assistant HCS
St Ann Rehabilitation and Nursing Center —Dover, NH
- Full-time
- Skilled nursing facility
- Nursing home
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
1d
Administrative Operations Coordinator
RUBB INC —Sanford, ME
- $25 - $30 an hour
- Monday to Friday
- Computer literacy
- Mid-level
- Office
2d
Administrative Assistant
University System of New Hampshire —Durham, NH
- Weekends as needed
- Mid-level
- Office
- 3 years
13h

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Front Office Administrative Assistant & Clinical Support

Specialty Management
Portsmouth, NH

Quick Apply

Job Details

Full-time
$19 - $23 an hour

Benefits

Free parking
Health insurance
Dental insurance
Paid time off
On-the-job training
Vision insurance
Opportunities for advancement

Qualifications

CPR Certification
Intake
Triage
High school diploma or GED
Medical terminology
Certified Medical Assistant

Full Job Description

Front Office Administrative Assistant & Clinical Support

Position Overview
Specialty Management is a growing Management Services Organization supporting a fast-paced specialty medical practice and ambulatory surgery center.

We are seeking a dependable and highly organized Front Office Administrative Assistant to join our on-site team. This is primarily a front office role focused on patient communication, scheduling, check-in/check-out, phones, documentation, and daily administrative workflow. The position also includes flexibility to assist with basic clinical support when needed.

This role is ideal for someone who enjoys being patient-facing, can manage a busy front desk, communicates well under pressure, and is comfortable working in a structured healthcare environment.

Work Environment
This position operates in a busy outpatient specialty practice and procedural environment where efficiency, multitasking, and professionalism are essential.

Team members should be comfortable with:

Managing heavy phone volume and front desk traffic.

Helping patients who may be experiencing moderate to severe pain or functional limitations.

Switching between scheduling, patient communication, paperwork, scanning, payment collection, and other administrative tasks.

Working closely with providers, clinical staff, billing staff, and management to keep the day moving efficiently.

Assisting with basic clinical tasks when needed and when appropriately trained.

Key Responsibilities

Front Office & Administrative Operations — Primary Focus

Phone Management: Answer and manage a high volume of incoming and outgoing calls in a professional, helpful, and welcoming manner.

Scheduling & Patient Coordination: Schedule appointments, confirm visits, assist with check-ins and check-outs, and help maintain efficient patient flow.

Patient Communication: Provide clear instructions to patients regarding appointments, paperwork, visit preparation, and follow-up needs.

Financial Intake: Collect and process patient payments, including copays, deductibles, and outstanding balances, in a secure and accurate manner.

Documentation & Forms: Ensure required intake paperwork, consents, forms, and patient documents are completed, signed, scanned, and uploaded appropriately.

Records Management: Scan medical documents, upload outside records, imaging reports, CDs, and other materials into the Electronic Medical Record system.

Referral & Message Management: Monitor and route incoming faxes, referrals, electronic messages, and patient communications to the appropriate team members.

Office Support: Assist with general administrative tasks, supply coordination, patient packets, mail, and other daily office needs.

Clinical Support — As Needed

Room patients and obtain vital signs when needed and appropriately trained.

Assist with basic patient intake and documentation in the EMR.

Help prepare exam rooms and procedure rooms by keeping them clean, stocked, and ready for patient care.

Assist providers and clinical staff with basic workflow needs during busy clinic sessions.

Provide patients with clear pre-visit and post-visit instructions as directed by the clinical team.

Qualifications

We are looking for someone who is:

Professional, reliable, and punctual.

Friendly, compassionate, and comfortable interacting with patients.

Highly organized with strong attention to detail.

Comfortable managing multiple tasks in a fast-paced office.

Able to communicate clearly by phone, in person, and through electronic systems.

Comfortable using computers, EMR systems, phone systems, scanners, and office technology.

Willing to help wherever needed and work as part of a team.

Education & Experience

High school diploma or equivalent required.

Prior experience in a medical front office, healthcare administration, scheduling, reception, or high-volume customer service role is preferred.

Prior experience with EMR systems is a plus.

Medical Assistant experience or certification is a plus, but not required.

Willingness to be trained on basic clinical support tasks is important.

Candidate Fit

This role is best suited for someone who:

Enjoys working at the front desk and being the first point of contact for patients.

Can stay calm, organized, and professional during busy clinic hours.

Has a “no task is too small” attitude.

Works well with both administrative and clinical team members.

Is dependable, flexible, and willing to learn.

Takes pride in helping patients have a smooth and positive experience.

Why Join Specialty Management

Gain valuable experience in a growing specialty medical practice and ambulatory surgery environment.

Work with a supportive team focused on efficiency, patient care, and professional growth.

Develop skills in front office operations, patient coordination, EMR workflows, and basic clinical support.

Be part of a structured organization with opportunities for advancement.

Benefits

Competitive pay based on experience.

Health, dental, and vision insurance.

Paid time off.

Predictable weekday schedule.

Free parking.

On-the-job training.

Opportunities for advancement.

Application Questions

Please describe your experience in a medical office, healthcare setting, scheduling, reception, or customer service role.

Are you comfortable working in a fast-paced medical office with high phone volume and frequent patient interaction?

Are you willing to assist with basic clinical support tasks when needed and when appropriately trained?

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 30 – 40 per week

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in newington, nh

Front Office Administrative Assistant & Clinical Support

Office Administrator/ CEO Assistant

Administrative Assistant / Receptionist - Central Office

Long term substitute -Elementary Admin Assistant/Secretary

Administrative Assistant

Office Administrator

Front Desk Associate – FLŌTE (Hampton & Portsmouth Locations)

Office Administrator

Shipping Administrative Assistant

Member Services Admin

Administrative Assistant

Personal / Executive Assistant

Special Education Administrative Assistant

Program Support Analyst

Administrative Assistant Student Services

Administrative Assistant II

Receptionist

Administrative Assistant HCS

Administrative Operations Coordinator

Administrative Assistant

I want to receive the latest job alert for administrative assistant in newington, nh

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