Top 25 Construction administration Jobs in Newport Beach, Ca

Project Assistant
BKF —Newport Beach, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
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Office Administrator - Parttime
CALTEC Corp. —Irvine, CA
- $23 - $29 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Flexible schedule
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Operations Analyst
Bristol Management Services —Newport Beach, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Office
- 3 years
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Administrative Assistant
Prestige Construction & Renovation Services Inc —Newport Beach, CA
- From $22.50 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
- Flexible schedule
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Construction Admin Assistant
Modular Resource International —Costa Mesa, CA
- $20 - $25 an hour
- Full-time
- Office
- QuickBooks
- Warehouse
- Health insurance
- 401(k)
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6d
Front Desk Receptionist
HBI Commercial Construction —Newport Beach, CA
- $20 - $23 an hour
- Full-time
- Office
- Databases
- Administrative experience
- Paid holidays
- Health insurance
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4d
Administrative Assistant - Construction
Erickson-Hall Construction Co. —Los Alamitos, CA
- $43,386 - $62,767 a year
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Profit sharing
- AD&D insurance
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Project Coordinator / Project Administrator / Administrative Assistant
MB Coatings, Inc. —Anaheim, CA
- $60,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Office Administrator
AAAdvantage Concrete Coatings —Westminster, CA
- $25.07 - $30.19 an hour
- Full-time
- Background check
- Spanish
- English
- Professional development assistance
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9d
Operations Assistant Coordinator
Systems Waterproofing, Inc. —Orange, CA
- $52,000 - $60,000 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
11d
Sales Support Specialist
McKinley Equipment Corporation —Irvine, CA
- $30 - $34 an hour
- Full-time
- Google Workspace
- Writing skills
- Mid-level
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Project Administration Coordinator (Southern California)
Blach Construction —Orange, CA
- $65,000 - $90,000 a year
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Disability insurance
Quick Apply
8d
Full Time- Construction Administrative Assistant
HZS Engineering Inc. —Orange, CA
- $22 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Engineering
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant / Project Coordinator
Quantum Signs —Laguna Hills, CA
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply
Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Architecture Project Manager: Construction Administration
LPA, Inc. —Irvine, CA
- $100,000 - $155,000 a year
- Full-time
- Hybrid work
- Construction site
- Master's degree
- Bachelor's degree
- Dental insurance
Architectural Project Manager - Construction Administration
Architects Orange LLP —Orange, CA
- $110,000 - $150,000 a year
- Full-time
- Construction site
- Bachelor's degree
- Continuous improvement
- Free parking
- Paid holidays
Quick Apply
Administrative & Accounting staff
Archico Design Build Inc —Santa Ana, CA
- $20 - $28 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Building & Code Comp Off/CBO- Planning Administration- FT Day Shift
University of California, Irvine —Orange, CA
- $119,400 - $230,800 a year
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Retirement plan
Office Admin
CRM Lien Services, Inc. —Brea, CA
- $18 - $19 an hour
- Full-time
- English
- Research
- Office
- Health insurance
- Paid time off
Quick Apply
5d

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Project Assistant

BKF -
Newport Beach, CA

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Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Profit sharing
Paid holidays
401(k)
Tuition reimbursement
Paid time off
Flexible schedule

Qualifications

Computer operation
Google Docs
Microsoft Excel
Microsoft Outlook
Computer literacy
Driver's License
Document viewing software

Full Job Description

BKF is a multi-service infrastructure consulting firm providing civil engineering and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

We are looking for a project assistant to support our project managers and join the water resources project assistant team! The ideal candidate has 2-5 years of experience working as a project assistant or coordinator, preferably in the AEC industry. They should have a strong working knowledge of Microsoft Office Suite and be able to juggle many tasks while working in a high-energy environment.

Responsibilities:

Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.).
Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs).
Assist project manager in tracking project billing and creating monthly progress reports.
Assist with opening project numbers for proposal pursuits and contracted projects
Set up project folders and help file project-related documentation
Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists.
Track and monitor meetings and attendees lists.
During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf).
Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs.
Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
Submit contract review requests to the contracts team as needed
Track the status of contract reviews.
Assist with quarterly contract management reporting and follow-up
Request Certificates of Insurance (COIs)
Visit sites to photograph existing site conditions (requires reliable method of transportation).
Pick-up/drop-off of project items (requires automobile and driver’s license).
Assist Project Managers and Water Resources Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
Prepare Basic reports and collections metrics to track and communicate collection status to management.
Assist Project Managers and Water Resources Sector as needed on Special projects and administrative tasks.
Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, various contractual documentation, additional service requests, etc.).

Requirements

2–5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industry
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred)
AutoCAD experience is a plus but not required
Ability to work in a fast-paced environment and prioritize tasks
Attention to detail and accuracy
Ability to work collaboratively and independently
Experience in the engineering or construction industry is a plus
Reliable method of transportation to and from the office and various job sites

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

Benefits

The typical base salary range for this position is $30 - $42 hourly and will vary depending upon skills, experience, education, and geographical location. This is an hourly position, paid bi-weekly.
Competitive salaries, profit sharing, and 401k.
Generous paid time off packages.
9 Paid Holidays.
Flexible schedules.
Education reimbursement, Paid annual dues for professional and societal organizations.
BKF offers competitive and award-winning benefits and perks. To learn more click here.

BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

#LI-Hybrid

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Refine Your Search

construction administration jobs in newport beach, ca

Project Assistant

Office Administrator - Parttime

Operations Analyst

Administrative Assistant

Construction Admin Assistant

Front Desk Receptionist

Administrative Assistant - Construction

Project Coordinator / Project Administrator / Administrative Assistant

Office Administrator

Operations Assistant Coordinator

Sales Support Specialist

Project Administration Coordinator (Southern California)

Full Time- Construction Administrative Assistant

Administrative Assistant / Project Coordinator

Executive Operations Coordinator

Architecture Project Manager: Construction Administration

Architectural Project Manager - Construction Administration

Administrative & Accounting staff

Building & Code Comp Off/CBO- Planning Administration- FT Day Shift

Office Admin

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