Top 25 Spa coordinator Jobs in Newport Beach, Ca

Operations Coordinator
Qazi Cosmetic Clinic —Newport Beach, CA
- $30 an hour
- Full-time
- Research
- Mid-level
- Continuous improvement
- 401(k)
- Paid time off
Quick Apply
5d
Medical Spa Client and operation Coordinator
OHMI ANTI-AGING CENTER —Irvine, CA
- $22 - $26 an hour
- Part-time
- Hospitality
- Inventory management
- Computer literacy
- Paid training
- Health insurance
Quick Apply
6d
Spa Coordinator
Surf & Sand Resort —Laguna Beach, CA
- $19 an hour
- Part-time
- Entry level
- Resort
Quick Apply
Patient Care Coordinator (Front Desk Receptionist) - Med Spa
Skin Perfect Medical - Costa Mesa —Costa Mesa, CA
- $19 - $22 an hour
- Full-time
- Spanish
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
6d
Catering and Conference Services Coordinator
Surf & Sand Resort —Laguna Beach, CA
- $25 an hour
- Full-time
- Guest services
- Entry level
- Resort
Quick Apply
Spa Coordinator - Spa Nordstrom - South Coast Plaza
Nordstrom —Costa Mesa, CA
- $18.85 - $19.65 an hour
- Full-time
- Computer literacy
- Fair chance
- Computer skills
- Store discount
- Disability insurance
23h
Client Care Coordinator
SkinSpirit —Long Beach, CA
- $20 - $28 an hour
- Full-time
- Microsoft Outlook
- Sales
- Computer literacy
- Paid holidays
- Health insurance
Medical Spa Patient Care Coordinator
Grey Aesthetics —Newport Beach, CA
- $18 - $23 an hour
- Full-time
- Inventory management
- Organizational skills
- Computer skills
- 401(k) matching
- Employee discount
Quick Apply
9d
Aesthetic Sales & Patient Care Coordinator
SKT Med Spa —San Clemente, CA
- $25 - $35 an hour
- Part-time
- Hybrid work
- Mid-level
- Under 1 year
Quick Apply
Medspa Receptionist & Coordinator
Amoderm Medical Center —Irvine, CA
- From $20 an hour
- 8 hour shift
- Customer service
- US work authorization
- In-person
- 401(k)
- Employee discount
Quick Apply
10d
Front Desk Coordinator (Medical Receptionist)
GREENLIGHT Chiropractic & Wellness Lab —Lake Forest, CA
- $23 - $25 an hour
- Full-time
- Background check
- Private practice
- In-person
- Health insurance
- Dental insurance
Quick Apply
11d
Front Desk Coordinator
Beyond Beauty Medical Spa —Newport Beach, CA
- $18 - $25 an hour
- Part-time
- Microsoft Outlook
- Sales
- Computer literacy
- Employee discount
- Flexible schedule
Quick Apply
1d
Aesthetics Treatment Coordinator
Biologi MD —Newport Beach, CA
- From $30 an hour
- Weekends as needed
- Mid-level
- In-person
- Reliable transportation
- Paid training
Quick Apply
3d
Patient Coordinator
EUROLOOK MED SPA —Mission Viejo, CA
- $23 - $24 an hour
- Part-time
- Spanish
- Inventory management
- Merchandising
- Flexible schedule
Quick Apply
LifeSpa Coordinator
Life Time —San Clemente, CA
- $16.50 - $19.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Care Coordinator
Gentry Chiropractic Inc —Rancho Santa Margarita, CA
- $18 an hour
- Part-time
- Sales
- Ability to walk for extended periods
- Clinic
- Paid time off
- Employee discount
Quick Apply
Medspa Coordinator
Total Investment Group —Huntington Beach, CA
- $17.50 - $18.00 an hour
- Part-time
- Computer literacy
- Organizational skills
- Communication skills
Quick Apply
9d
Dental Office Manager/Treatment Coordinator
Alethea dental spa —Laguna Woods, CA
- $26.97 - $35.00 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- Dental insurance
- Family leave
Quick Apply

More jobs to discover

Find similar jobs that you might be interested in.

Medical Spa Client and operation Coordinator
OHMI ANTI-AGING CENTER —Irvine, CA
Answer phone calls, texts, emails, and online inquiries. This is an opportunity to build a long-term career in one of the fastest-growing industries—not simply…
$22 - $26 an hour
Quick Apply
6d
Medical Spa Patient Care Coordinator
Grey Aesthetics —Newport Beach, CA
Manage incoming calls, schedule appointments, and handle patient inquiries. Ensure the front desk area is organized and welcoming for patients.
$18 - $23 an hour
Quick Apply
9d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Front Desk Receptionist / Patient Experience Coordinator
Atlas Rising —Westerville, OH
Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
$18 - $23 an hour
Quick Apply
12d
Client Experience Coordinator (Part-Time with Full-Time Growth Opportunity)
Skin Perfect Spas —Columbus, OH
As the first and last impression of our spa, you will play a vital role in creating an elevated, welcoming experience for every guest. What We're Looking For*.
$18 - $22 an hour
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for spa coordinator in newport beach, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

spa coordinator jobs near newport beach, ca

Sales Operations Manager jobs in Irvine, CA

Patient Care Coordinator jobs in Newport Beach, CA

Treatment Coordinator jobs in Newport Beach, CA

Front Desk Receptionist jobs in Costa Mesa, CA

Front Desk Receptionist jobs in Lake Forest, CA

Spa Coordinator jobs in Costa Mesa, CA

Receptionist jobs in Irvine, CA

Patient Coordinator jobs in Mission Viejo, CA

Event Coordinator jobs in Atlanta, GA

Care Coordinator jobs in Tulsa, OK

Er Patient Care Technician jobs in New Jersey

Care Coordinator jobs in Arlington, TX

Health Care jobs in Waco, TX

Care Coordinator jobs in Lexington, KY

Care Coordinator jobs in Springfield, MO

Dental Office Assistant jobs in Elizabethtown, KY

Dental Office Assistant jobs in Yucca Valley, CA

Dental Office Assistant jobs in Eagle Lake, MN

Medical Assistant jobs in Springfield, OR

Administrative Assistant jobs in Burlington, NC

Operations Coordinator

Qazi Cosmetic Clinic
Newport Beach, CA

Quick Apply

Job Details

Full-time
$30 an hour
5 days ago

Benefits

401(k)
Paid time off
Employee discount

Qualifications

Research

Full Job Description

Qazi Cosmetic Center is a premier cosmetic dermatology and plastic surgery practice in Newport Beach, delivering advanced, patient-centered aesthetic care through a team of skilled clinicians and a culture of operational excellence.

The Operations Coordinator keeps the practice running smoothly behind the scenes: managing supply ordering, presenting preliminary research for operational projects, coordinating vendors and facilities maintenance, and supporting process improvement across departments.

This role frees the Operations Manager to focus on implementation and strategy by handling the groundwork - research, comparison, ordering, scheduling, and follow-through - with accuracy and initiative. As we continue to grow, we are looking for an experienced, highly organized professional to serve as the operational backbone of our practice, supporting both our clinical operations and executive leadership with precision, initiative, and discretion. This is a hands-on role for someone who thrives in fast-paced environments, takes genuine ownership of their work, and knows how to keep complex projects moving forward under the direction of their supervisor.

You will report directly to the Operations Manager and will be directed on priorities, projects, and day-to-day workflow. We are looking for someone who has already demonstrated success in a similar operations, administrative, or coordinator role and can ramp up quickly.

What You'll Do

Project & Task Management

Create, assign, and track projects and tasks across departments as directed by the Operations Manager; take detailed meeting notes and convert discussion into clear action items with owners and deadlines.
Follow up proactively on project timelines and task completion to ensure nothing falls through the cracks; keep the Operations Manager informed of status, risks, and blockers.
Vendor & Procurement Operations
Serve as the primary point of contact for vendors and contractors: request quotes, process invoices for payment, and maintain strong working relationships.
Source and compare products, equipment, and services for clinic needs; build clear comparison charts covering cost, features, lead times, and tradeoffs to support fast decision-making by the Operations Manager.
Schedule routine maintenance, coordinate facility walkthroughs, and speak directly with warranty providers to keep our space and equipment in peak condition.

Inventory & Supply Management

Own inventory counts and stock checks for clinical and office supplies, including injectables and consumables.
Place and track orders across multiple vendors, account for shipping lead times, and flag shortages before they impact patient care.

Executive & Administrative Support

Set up appointments, manage calendars, and handle administrative tasks for the management and executive team as directed.
Perform data entry and data review with a high degree of accuracy; keep digital files, emails, and internal memos organized, current, and easy to find.
Use AI tools to organize information, draft communications, and present findings clearly and professionally.

Communication & Follow-Through

Keep emails and memos updated and accurate; maintain clear, professional written communication with vendors, teammates, and leadership.
Follow up with vendors on open quotes, pending orders, and outstanding invoices until resolution.
Communicate status updates to the Operations Manager and relevant stakeholders in a timely manner.

You Might Be a Great Fit If You

Have experience in a similar operations, administrative, or coordinator role in a professional services, medical, dental, or aesthetic environment.
Are exceptionally organized, detail-oriented, and reliable—you treat follow-through as a personal standard.
Communicate with polish and professionalism in writing and in person; you can write a clear email, a sharp memo, or a firm vendor follow-up with equal ease.
Are a natural problem-solver who stays calm under pressure and brings a positive, solutions-first attitude to every interaction.
Are comfortable with spreadsheets, digital file systems, and modern productivity tools; you are eager to leverage AI to work smarter and faster.
Can manage multiple competing priorities, switch contexts gracefully, and keep your supervisor informed without being asked.
Proficient in Project Management System

Nice to Have (Not Required)

Experience in a clinical, medical spa, or aesthetic practice setting.
Familiarity with inventory management, purchasing workflows, or vendor negotiation.
Exposure to project management tools or executive support.

What Success Looks Like

Projects and tasks move forward predictably; meeting notes become action items within hours, and deadlines are met without last-minute scrambling.
Vendors respond promptly, invoices are paid on time, and maintenance runs on a reliable cadence with minimal escalation.
Research and sourcing handoffs are decision-ready: clear comparison charts with recommendations that require at most one revisit.
The executive team's calendars, appointments, and administrative needs are handled proactively and discreetly.
Supplies never run out, files are always current, and the Operations Manager rarely has to chase a status update.

Pay: $30.00 per hour

Benefits:

401(k)
Employee discount
Paid time off

Application Question(s):

Please describe your experience in an operations, administrative, or coordinator role. What responsibilities did you handle related to vendors, inventory, purchasing, project tracking, or executive support?
This role requires managing multiple priorities, following up consistently, and keeping a supervisor informed without being reminded. How do you organize your work and ensure tasks do not fall through the cracks?
Tell us about a time you encountered an operational problem without a clear solution or process. How did you find the information or resources needed, and what was the outcome?
What specifically attracted you to Qazi Cosmetic Center and this Operations Coordinator position, and how do you believe your experience would contribute to the success of the practice?
What are you looking for in your next long-term position, and what factors would encourage you to stay and grow with an organization?

Ability to Commute:

Newport Beach, CA 92660 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

spa coordinator jobs in newport beach, ca

Operations Coordinator

Medical Spa Client and operation Coordinator

Spa Coordinator

Patient Care Coordinator (Front Desk Receptionist) - Med Spa

Catering and Conference Services Coordinator

Spa Coordinator - Spa Nordstrom - South Coast Plaza

Client Care Coordinator

Medical Spa Patient Care Coordinator

Aesthetic Sales & Patient Care Coordinator

Medspa Receptionist & Coordinator

Front Desk Coordinator (Medical Receptionist)

Front Desk Coordinator

Aesthetics Treatment Coordinator

Patient Coordinator

LifeSpa Coordinator

Care Coordinator

Medspa Coordinator

Dental Office Manager/Treatment Coordinator

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for spa coordinator in newport beach, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected