Top 85 Department assistant Jobs in Norfolk Va

Administrative Assistant II
City of Norfolk, VA —Norfolk, VA
- $51,610.42 - $86,465.45 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
8d
Administrative Assistant
Connect Talent Solutions —Virginia Beach, VA
- Remote
- High school diploma or GED
- Data entry
- Organizational skills
Administrative Assistant (5961)
Three Saints Bay, LLC —Norfolk, VA
- $20.00 - $26.44 an hour
- Background check
- Office
- High school diploma or GED
Quick Apply
Administrative Assistant
BECAUSE WE CARE II INC —Norfolk, VA
- $15 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid time off
- Opportunities for advancement
Quick Apply
Secretary / Administrative Assistant (5639)
Three Saints Bay, LLC —Virginia Beach, VA
- $23.97 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Security Administrative Assistant
LMR Technical Group —Norfolk, VA
- $32.04 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- 3 years
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant
Chitra Productions —Virginia Beach, VA
- $55,000 - $60,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
- Travel reimbursement
- Paid time off
Quick Apply
Administrative assistant
OneSpace Architects —Virginia Beach, VA
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory management
Quick Apply
2d
Administrative Assistant
HR Synapse —Norfolk, VA
- $21 - $22 an hour
- Full-time
- Heavy lifting
- Basic math
- Warehouse
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant - Speaker Coordinator
Native Nation Events —Virginia Beach, VA
- $45,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Public speaking
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
ECPI University LLC —Virginia Beach, VA
- $17 - $20 an hour
- Microsoft Outlook
- High school diploma or GED
- University
Quick Apply
Facility Security Assistant-Administrative Assistant
AVMAC LLC —Chesapeake, VA
- $26 an hour
- 8 hour shift
- Microsoft Outlook
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
7d
Administrative Assistant
Kimley-Horn —Virginia Beach, VA
- $46,000 - $60,000 a year
- Microsoft Outlook
- Word processing
- Mid-level
- Profit sharing
- Health insurance
Part-Time Administrative and Fiscal Assistant 26-033
Old Dominion University Research Foundation —Norfolk, VA
- $22 - $28 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Office
Administrative Assistant
ESSENTIAL ANGEL CARE LLC —Norfolk, VA
- $25 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Opportunities for advancement
Quick Apply
Naval Administrative Assistant
MANTECH —Chesapeake, VA
- Full-time
- Office
- Administrative experience
- High school diploma or GED
11d
ADMINISTRATIVE ASSISTANT (NEX LITTLE CREEK)
Navy Exchange Service Command —Virginia Beach, VA
- From $21.11 an hour
- Full-time
- Word processing
- Research
- Mid-level
6d
ADMINISTRATIVE ASSISTANT 3
HII —Newport News, VA
- $52,000 - $68,000 a year
- Email
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
18h
Administrative Assistant, Senior
Naval Nuclear Laboratory —Newport News, VA
- $52,300 - $78,500 a year
- Pass drug screening
- Mid-level
- Office
- Wellness program
- Paid parental leave
14d
Administrative Assistant-Payroll & Human Resources
The Meoli Companies —Norfolk, VA
- $20 - $22 an hour
- Part-time
- Background check
- Pass drug screening
- Office
Quick Apply

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Administrative Assistant II

City of Norfolk, VA -
Norfolk, VA

Apply Now

Job Details

Full-time
$51,610.42 - $86,465.45 a year
8 days ago

Benefits

Paid holidays
Disability insurance
Dependent care reimbursement
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Life insurance

Qualifications

Administrative experience
Office experience

Full Job Description

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Norfolk Community Services Board (NCSB) provides treatment, support, and education to the community with a focus on mental illness, substance use disorders, and intellectual/developmental disabilities. Norfolk CSB provides services to persons in acute crisis as well as integrated, person-centered, and recovery-oriented programming for persons needing assistance and support stabilizing in the community.

Today, the NCSB provides treatment and rehabilitation services to over 6,000 Norfolk citizens yearly. Norfolk CSB seeks team members interested in providing skilled services in a public service environment and dedicated to supporting a positive work and treatment environment. Please join us as we provide hope and recovery opportunities for the persons we serve.

The NCSB is seeking a detail-oriented and proactive Administrative Assistant II to join our Service Access/Intake Unit. In this role, you will provide vital administrative assistance by organizing and maintaining program documentation, coordinating meetings and travel arrangements, supporting financial and budgetary tracking, and ensuring seamless day-to-day operations. You will also prepare training materials, troubleshoot office equipment, support special projects, and liaise between internal teams and external partners. If you're eager to contribute to a dynamic, community-focused team and help enhance the delivery of mental health and recovery services, we encourage you to apply.

Departmental Hiring Salary Range: $51,610- $59,224

Essential Functions

Essential functions include but are not limited to:

Establishes and maintains accurate logs and records transactions by posting entries into the accounting system or other relevant records. Reviews expenditures for accuracy and compliance with established guidelines and standards, conducting research on discrepancies and reporting concerns to the supervisor.
Manages the petty cash account, prepares payment vouchers, and processes invoices in accordance with established procedures.
Develops and maintains tracking mechanisms as requested, preparing monthly and quarterly reports for the program supervisor, covering multiple data elements, such as expenditure breakdowns by funding category, reinvestment fund utilization, and the budget spreadsheet.
Prepares onboarding and training materials for new employees, providing orientation on office protocols, procedures, and job expectations.
Assists staff with troubleshooting and resolving issues related to office equipment, including computers, software, and printers.
Acts as a liaison for the program, collaborating with internal departments and external vendors to provide program-related information, ensure equipment functionality, and resolve issues impacting program performance, including city vehicles, maintenance needs, and vendor documentation.
Coordinates vehicle maintenance and work orders, ensuring vehicles are properly serviced and available.
Organizes and coordinates program events, ensuring all logistics and details are handled smoothly.
Takes on special assignments and projects as directed, ensuring timely and efficient completion.
Meets staff in the community as needed to facilitate consumer-related purchases and other necessary tasks.
Schedules meetings, processes training requests, and makes travel arrangements as required.
Organizes and maintains a complex filing system, ensuring easy access to information and the ability to produce unscheduled reports as needed.
Receives, sorts, date stamps, and distributes incoming mail and documents, ensuring timely and accurate delivery.
Composes and sends formal correspondence, including form letters and reports, addressing general matters as required.
Recommends improvements to procedures and processes to enhance operational efficiency and effectiveness.
Assists Programs in preparing reports and presentations, providing necessary support to ensure the successful delivery of program objectives.
Distributes reports, facsimiles, and other essential correspondence to ensure smooth operations.
Reviews documents for accuracy, completeness, and compliance with established standards, conducting research to answer routine inquiries and locating necessary information.
Works independently with minimal supervision, efficiently managing tasks in a high-volume, fast-paced work environment.
Performs other related duties as assigned, ensuring flexibility and responsiveness to departmental needs.

Education/Experience

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Two years' experience in office administration.

Additional Information & Requirements

Valid Driver's License may be required depending on assignment.

Apply Now

Refine Your Search

department assistant jobs in norfolk va

Administrative Assistant II

Administrative Assistant

Administrative Assistant (5961)

Administrative Assistant

Secretary / Administrative Assistant (5639)

Security Administrative Assistant

Administrative Assistant

Administrative assistant

Administrative Assistant

Administrative Assistant - Speaker Coordinator

Administrative Assistant

Facility Security Assistant-Administrative Assistant

Administrative Assistant

Part-Time Administrative and Fiscal Assistant 26-033

Administrative Assistant

Naval Administrative Assistant

ADMINISTRATIVE ASSISTANT (NEX LITTLE CREEK)

ADMINISTRATIVE ASSISTANT 3

Administrative Assistant, Senior

Administrative Assistant-Payroll & Human Resources

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