Top 16 Administrative assistant Jobs in Normal, Il

Executive Assistant/Bookkeeper
Ecology Action Center —Normal, IL
- $45,000 - $48,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Program Assistant
Ecology Action Center —Normal, IL
- From $19 an hour
- Extended hours
- Background check
- Clean driving record
- Ability to walk for extended periods
- Paid time off
Quick Apply
9d
Admin Assistant - Home Health
Carle Health —Normal, IL
- $18.51 - $29.99 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
17h
Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Receptionist
Arc at Normal —Normal, IL
- $15 - $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Dental insurance
Quick Apply
4d
Administrative Specialist II - Circuit Clerk
McLean County, IL —McLean, IL
- $19.53 - $29.89 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- High school
- Health savings account
- Health insurance
Accounting Clerk/Administrative Assistant
Minerva Promotions —Bloomington, IL
- $18.00 - $24.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Administrative Specialist I - FUSE (Part Time)
McLean County, IL —Bloomington, IL
- $18.30 - $20.07 an hour
- Part-time
- High school
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Regional Coordinator
PNC Financial Services Group —Bloomington, IL
- $24,003 - $76,700 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Health savings account
Executive Assistant to the President and Provost
Eureka College —Eureka, IL
- $45,760 - $49,920 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
Quick Apply
14d

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Program Assistant
Ecology Action Center —Normal, IL
Valid driver's license, reliable transportation, proof of automobile insurance, and an acceptable driving record required.
From $19 an hour
Quick Apply
9d
Executive Assistant/Bookkeeper
Ecology Action Center —Normal, IL
Professional and courteous when interacting with the public, volunteers, board members, contractors, and government partners.
$45,000 - $48,000 a year
Quick Apply
9d

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Escrow Processor-Title Agency
Saad & Saad and Star Title Agency —Columbus, OH
Manage and develop client relationships to encourage future real estate closing transactions. Provide high level of customer service and develop ongoing escrow…
$52,000 - $62,000 a year
Quick Apply
1d
Accounting Administrative Assistant
BestDrive USA —Urbancrest, OH
Support inbound calls and orders; provide order entry and logistics assistance for the outside sales associates. Administer inventory receiving and deliveries.
Quick Apply
2h

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administrative assistant jobs near normal, il

Executive Assistant/Bookkeeper

Ecology Action Center -
Normal, IL

Quick Apply

Job Details

Full-time
$45,000 - $48,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Wiki systems
Confidential information handling
Microsoft Excel
Accounts receivable management
Spreadsheets
Executive administrative support
Database management
Records management
Financial records management
Financial record maintenance
QuickBooks Online
Financial data management
QuickBooks
Proofreading
Associate's degree
Document management systems
Bookkeeping
Cloud storage services
Bank reconciliation
Technical Proficiency
Adobe Acrobat
Accounting support
File organization

Full Job Description

The Executive Assistant/Bookkeeper is a fulltime nonexempt hourly position providing executive, financial, and administrative support to the Executive Director while maintaining accurate financial records, supporting grant administration, coordinating office operations, and helping ensure the organization's administrative systems operate efficiently.

Primary Responsibilities

30% Financial Operations

Accounts payable
Accounts receivable
QuickBooks Online bookkeeping
Petty cash
Bank deposits
Bank transfers
Credit card reconciliation
Donation entry
Rebate requests
Vendor payments
Audit support
Identify missing receipts

30% Executive Support

Board packet preparation
Calendar support
Meeting logistics
Proofreading
Vendor documentation
Reports
Correspondence support

15% Grant Financial Administration

Prepare draw requests
Calculate reimbursement requests
Maintain grant financial files
Track grant expenditures
Assemble quarterly financial reports
Maintain supporting documentation

15% Organizational Records

Contracts
Insurance
Tax documentation
Vendor files
Grant financial records
Bookkeeping manual
Internal wiki
File organization
Neon CRM donor database maintenance

10% Office Administration

Office supplies
Equipment coordination
Printer management
Basic IT coordination
Filing
Mail
General office support

Minimum Qualifications

Education

Associate degree in Accounting, Business Administration, Office Administration, Nonprofit Management, or a related field; or
Equivalent combination of education and progressively responsible experience.

Experience

Three years of progressively responsible administrative or bookkeeping experience.
Experience with QuickBooks Online software.
Experience supporting senior management or executives.
Experience maintaining confidential information.

Required Knowledge

Accounts payable and receivable
Office administration
Records management
Microsoft Office (especially Excel)
Cloud-based file management
Professional business correspondence

Technical Skills

Proficiency with or ability to quickly learn:

QuickBooks Online
Dext
Neon CRM
Adobe Acrobat
Network file systems
Zoom
Electronic document management

Critical Skills

Able to keep multiple projects moving simultaneously without losing details.
Able to manage confidential personnel, financial, and donor information appropriately.
Recognizes problems before they become crises and independently follows through on routine matters.
Comfortable working in a nonprofit environment where priorities shift and staff wear multiple hats.
Professional and courteous when interacting with the public, volunteers, board members, contractors, and government partners.
Produces polished correspondence, reports, and board materials.
Accurately maintains financial records, grant documentation, and organizational files.
Demonstrated ability to establish and improve organizational systems, maintain documentation, and create efficient administrative processes.

Equal Opportunity

The EAC is an equal opportunity employer for all qualified employees and applicants. All decisions regarding employment are made without regard for race, color, religion, national origin, ancestry, age, sex, gender, marital status, sexual orientation, gender identity, or physical and/or mental disability unrelated to ability.

Ecology Action Center

The Ecology Action Center is a not-for-profit environmental agency with a mission to inspire and assist residents of McLean County in creating, strengthening and preserving a healthy environment. The EAC acts as a central resource for environmental education, information, outreach, and technical assistance in McLean County.

Pay: $45,000.00 - $48,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

People with a criminal record are encouraged to apply

Education:

Associate (Preferred)

Experience:

QuickBooks Online: 3 years (Preferred)
Records management: 1 year (Required)
Accounts payable and receivable: 1 year (Required)
Bank reconciliation: 1 year (Required)
Executive administrative support: 3 years (Preferred)
Bookkeeping: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in normal, il

Executive Assistant/Bookkeeper

Program Assistant

Admin Assistant - Home Health

Executive Assistant

Receptionist

Administrative Specialist II - Circuit Clerk

Accounting Clerk/Administrative Assistant

Administrative Specialist I - FUSE (Part Time)

Regional Coordinator

Executive Assistant to the President and Provost

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