Top 704 Executive administrative assistant Jobs in North Arlington Nj

Executive Assistant to the CEO
Thea Energy —Kearny, NJ
- $125,000 - $165,000 a year
- Full-time
- Google Workspace
- 7 years
- Bachelor's degree
- Health insurance
- Dental insurance
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Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Executive Assistant
Cross River —Fort Lee, NJ
- $90,000 - $120,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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Executive Assistant
MUFG —Jersey City, NJ
- $45.10 - $55.28 an hour
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Administrative & Business Assistant
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Personal Assistant
ALUMNUS LLC —Hackensack, NJ
- $300 - $500 a week
- Part-time
- Hybrid work
- Google Workspace
- Research
- In-person
- Flexible schedule
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Senior Administrative Assistant
Knowesis, Inc. —East Orange, NJ
- $70,000 - $90,000 a year
- Full-time
- Background check
- In-person
- Senior level
- Disability insurance
- Health insurance
4d
High-Level Executive Assistant
Jeff Feagles Home Team —Ridgewood, NJ
- $75,000 - $85,000 a year
- Office
- Real Estate License
- Senior level
- Paid holidays
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Executive Secretary Confidential (NBOE)
Newark Board of Education —Newark, NJ
- $74,418 - $89,218 a year
- School experience
- Customer service
- 5 years
- Health insurance
- Dental insurance
Executive Assistant
Township of Irvington —Irvington, NJ
- $100,000 a year
- Online Application
- 7 years
- Office
- Master's degree
Executive Assistant (Berkeley Heights, NJ)
Hewlett Packard Enterprise —Berkeley Heights, NJ
- $39.18 - $90.14 an hour
- Full-time
- Hybrid work
- Office
- Project management
- Continuous improvement
12d
Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Executive Assistant
Metagenics —Jersey City, NJ
- $115,000 - $130,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Executive Administrator
ADP —Roseland, NJ
- $20.87 - $55.82 an hour
- Full-time
- Microsoft Excel
- Office
- 3 years
- Wellness program
- Disability insurance
Sr. Executive Assistant
ADP —Roseland, NJ
- $49,100 - $120,900 a year
- Full-time
- 7 years
- Office
- Senior level
- Wellness program
- Disability insurance
Executive Assistant
Crisp —Iselin, NJ
- $90,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Commuter assistance
- Paid holidays
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12d
Executive Administrative Assistant
NEW JERSEY REENTRY CORPORATION —Jersey City, NJ
- Full-time
- Google Workspace
- Mid-level
- Office
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5d
Executive Business Assistant
Port View Resources —Ramsey, NJ
- $85,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
14d
Executive Assistant, Legal
Valley National Bank —Morristown, NJ
- $73,700 - $125,800 a year
- 7 years
- Microsoft Outlook
- Customer service
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4d
Executive Assistant
FanDuel —New York, NY
- $98,000 - $128,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Paid holidays
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executive administrative assistant jobs near north arlington nj

Executive Assistant to the CEO

Thea Energy
Kearny, NJ

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Job Details

Full-time
$125,000 - $165,000 a year

Benefits

Stock options
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Stakeholder relationship building

Full Job Description

About Thea Energy:

Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular magnets required in all other stellarator architectures. Thea Energy is on a mission to create a limitless source of zero emission energy for a sustainable future.

Position Overview:

We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Thea Energy's highest priorities and ensure their days run smoothly. You’ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the CEO, Chief of Staff, and Company leadership to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and staff.

As the executive assistant to the CEO, you will provide critical support across a variety of operational tasks. In this role, you’ll own the CEO’s calendar and inbox, drive scheduling and follow-up across a network of team members, investors, and partners, , and serve as a true operational partner, keeping a high-output founder focused on what matters most. Someone with strong EQ, the confidence to manage up and push back with good judgment, and experience supporting a CEO.

The ideal candidate will be highly organized, possess excellent communication skills, and thrive in the fast-paced environment of a rapidly scaling company. Thea Energy’s dynamic team is made up of self-motivated individuals with an excitement for solving complex problems.

Key Responsibility Areas:

Calendar

Manage and maintain calendars, including scheduling meetings and trips.
Collaboratively ensure that use of time is aligned with real-time priorities of the company with minimal friction.
Ensure team is always prepared (and never surprised by) meetings.
Anticipate needs, and issues before they arise.

Communication

Serve as a point of contact between the executive team and various internal and external stakeholders.
Manage and triage inbound communications.
Draft, proofread, and edit documents, reports, communications, and other materials.

Coordination

Track action items and follow-ups, ensuring nothing falls through the cracks.
Arrange trips, events, team meetings, and offsite activities as required.

Other special projects as required

Ideal Experience & Skillsets:

7+ years experience supporting CEOs in high-growth organizations.
Demonstrated organizational skills and attention to detail.
Highly structured and process-driven, with a speed and execution mindset.
Ability to manage competing priorities across internal teams and external stakeholders.
Excellent oral, written, and interpersonal communication skills.
Startup experience strongly preferred; comfort with ambiguity, and an ability to thrive in a fast-paced, dynamic environment.
Proactive, self-directed, and solutions-oriented.
Tech-savvy: fluent in Microsoft Office, Google workspace, Slack, Asana, and similar tools; quick to learn new software.
High integrity, discretion, and professionalism in handling confidential and sensitive information.
Bachelor's degree or greater.

Company Benefits:

Salary range $125,000-$165,000
Comprehensive health benefits (e.g. medical/dental/vision)
Employee equity stock options
20 days PTO

It’s not necessary to meet all of the skillsets outlined above. Please feel free to send us a note and tell us why you would still be a great fit for this role or Thea Energy.

Diversity and Inclusion:

Thea Energy is an equal opportunity employer committed to creating a company of diverse backgrounds. By creating a diverse environment, we will bring new ideas and approaches to solving some of the world’s hardest (and most important) problems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, family or marital status, age, disability, veteran’s status, or other characteristic protected by applicable laws and regulations.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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executive administrative assistant jobs in north arlington nj

Executive Assistant to the CEO

Administrative Coordinator

Executive Assistant

Executive Assistant

Administrative & Business Assistant

Personal Assistant

Senior Administrative Assistant

High-Level Executive Assistant

Executive Secretary Confidential (NBOE)

Executive Assistant

Executive Assistant (Berkeley Heights, NJ)

Administrative Assistant

Executive Assistant

Executive Administrator

Sr. Executive Assistant

Executive Assistant

Executive Administrative Assistant

Executive Business Assistant

Executive Assistant, Legal

Executive Assistant

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