Top 77 Senior office coordinator Jobs in North Chicago Il

Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I
St. Joseph (Libertyville) —Libertyville, IL
- $26 - $28 an hour
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
14d
Operations Agent
Forward Air —Des Plaines, IL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Windows
Sr. Construction Project Manager
Riley Construction —Kenosha, WI
- Full-time
- 18 years or older
- Construction site
- Business development
Quick Apply
14d
HSEQ Coordinator
Keller North America, Inc. —Chicago, IL
- $70,000 - $95,000 a year
- Bilingual
- Construction site
- Bachelor of Science
- Paid holidays
- Health insurance
5d
Corporate Sales Coordinator
Uline —Pleasant Prairie, WI
- Full-time
- Pass drug screening
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Part-time Program Coordinator
Northwestern University Communication Sciences & Disorders —Evanston, IL
- $30 - $35 an hour
- Temporary
- Hybrid work
- Mid-level
- Project management
- University
- Paid time off
Quick Apply
10d
Team Lead – Patient Intake and Access Services
Forefront Dermatology —Glenview, IL
- $27.50 - $31.00 an hour
- Full-time
- Inventory management
- Clinic experience
- High school diploma or GED
Editing and Research Coordinator
Word on Fire —Elk Grove Village, IL
- $50,013.60 - $60,005.40 a year
- Full-time
- English
- Research
- Mid-level
- Health savings account
- Paid holidays
Office cordinators
Seva Senior Home Care Services —Schaumburg, IL
- $35,000 - $40,000 a year
- Adults
- HIPAA
- Office
Quick Apply
Home Service Supervisor
European Service At Home Inc —Grayslake, IL
- $25 an hour
- Full-time
- Computer literacy
- Writing skills
- English
- Paid training
- Health insurance
4d
Care Coordinator
EmpowerMe Wellness —Evanston, IL
- $17 - $22 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Computer literacy
Invoicing Analyst
CJ Logistics —Des Plaines, IL
- From $55,000 a year
- Overtime
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Rehab Coordinator
tmc —Arlington Heights, IL
- $17 - $20 an hour
- Full-time
- Skilled nursing facility
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Senior Director of Monitoring, Evaluation and Learning
The Salvation Army Central Territory —Chicago, IL
- $116,207 - $145,259 a year
- 7 years
- Doctoral degree
- System design
- Disability insurance
- Health insurance
Quick Apply
Sr. Customer Care Coordinator - OnSite
Overture Promotions —Waukegan, IL
- $21 - $24 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Bachelor's degree
- Paid parental leave
- Health insurance
Concierge (part-time)
Discovery Village Des Plaines —Des Plaines, IL
- $16 - $17 an hour
- Part-time
- Background check
- Computer literacy
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
6d
Bilingual Home Care Coordinator
European Service at Home, Inc —Grayslake, IL
- $25 an hour
- Full-time
- Computer literacy
- Writing skills
- Office
- Paid training
- Paid holidays
10d
Senior Community Care Coordinator (CNA Experience) - Evanston, IL M-F
Open Arms Solutions —Evanston, IL
- $60,000 - $64,000 a year
- Full-time
- 3 years
- Ability to lift 50 pounds
- Driver's License
Quick Apply
Public Health Assistant
Lake County Illinois —Waukegan, IL
- $18.55 an hour
- Overtime
- Bilingual
- Background check
- High school diploma or GED
- Paid parental leave
- Health insurance
3d
Hospitality and Administrative Coordinator
Lutheran Church Charities —Northbrook, IL
- $18 - $20 an hour
- Part-time
- Background check
- Mid-level
- Office
- Paid time off
Quick Apply
8d

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Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I

St. Joseph (Libertyville)
Libertyville, IL

Quick Apply

Job Details

$26 - $28 an hour
14 days ago

Qualifications

Financial forecasting
Spreadsheets
Data analysis software

Full Job Description

Visit Parish Website (http://www.stjoseph-libertyville.org)

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Parish Office Senior Administrative Assistant provides administrative, financial, and operational support for St. Joseph Catholic Church. This position serves as the primary coordinator for special parish initiatives, including capital campaign pledge administration, project reporting, and data management, while also providing exceptional front office hospitality and administrative support to parishioners, clergy, staff, and visitors. The ideal candidate is highly organized, detail-oriented, proficient in advanced Microsoft Excel, and able to balance multiple priorities while maintaining a welcoming and professional parish office.

Essential Responsibilities

Special Projects & Capital Campaign Administration

Manage and maintain accurate records of campaign pledges, gifts, payment schedules, and donor information.
Process and reconcile pledge payments and coordinate with the Finance Office regarding deposits and financial reporting.
Monitor outstanding pledges and assist with pledge reminder communications.
Develop and maintain tracking spreadsheets, cash flow forecasts, and campaign reporting using advanced Microsoft Excel.
Prepare reports, dashboards, and analyses for parish leadership, Finance Council, campaign committees, and the Pastor.
Analyze giving trends and assist leadership with financial forecasting and project planning.
Maintain confidential donor and financial records while ensuring data integrity through routine audits and reconciliations.

Parish Office Administration

Welcome parishioners, visitors, clergy, vendors, and guests with warmth, hospitality, and professionalism.
Answer and direct incoming phone calls and respond to general parish inquiries.
Maintain parishioner records, including registrations and updates to the parish database.
Process donations, mobile giving transactions, offertory records, and year-end contribution statements.
Receive, sort, and distribute incoming mail and deliveries.
Coordinate office scheduling, facility requests, room reservations, and key distribution.
Assist with maintaining office equipment, supplies, records retention, and general office operations.
Support opening and closing office procedures, security codes, and security camera monitoring
Prepare correspondence, reports, mailings, and other administrative materials.

Sacramental & Parish Support

Coordinate the intake and scheduling of Baptisms, Weddings, Funerals, and other sacramental requests in accordance with parish procedures.
Serve as the primary liaison with funeral homes and assist families with funeral planning and bereavement support.
Handle urgent sick calls and communicate with clergy as appropriate.
Maintain sacramental records, including baptisms, marriages, and funerals.
Prepare Mass intentions, Mass cards, condolence lists, and information for parish communications and the weekly bulletin.
Assist parish staff with parish events, seasonal activities, and other ministry support as needed.

Financial & Administrative Support

Serve as liaison with the parish's banking institution.
Manage petty cash and assist with routine banking transactions and reconciliations.
Coordinate check signing and related financial documentation with the parish accountant.
Maintain confidentiality of parishioner, donor, employee, and financial information.
Perform additional duties as assigned in support of parish operations and strategic initiatives.

Qualifications

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Project Management, or a related field preferred.
Two or more years of experience in administrative support, project coordination, finance, nonprofit administration, or a related field.
Advanced proficiency in Microsoft Excel, including:
- Complex formulas and functions
- Pivot tables and pivot charts
- Financial forecasting and reporting
- Large data set management and analysis
Proficiency in Microsoft Office (Word, Outlook, PowerPoint).
Experience with donor management, accounting, or parish management software preferred.

Knowledge, Skills & Abilities

Exceptional attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Outstanding customer service and interpersonal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Demonstrated discretion and ability to maintain confidentiality.
Ability to work independently and collaboratively in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in learning new software applications and technology.

Mission Expectations
As a representative of St. Joseph Catholic Church, this position is expected to model Christian hospitality, professionalism, integrity, and stewardship in every interaction. The employee supports the parish's mission by serving parishioners with compassion, fostering collaboration among staff and volunteers, and contributing to the successful execution of parish initiatives and ministries.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here (https://www.archchicago.org/documents/70111/4987905/Benefits+Summary/ddf8b594-5996-42a7-931a-e10f178df11e).

This position has an hourly range of $26.00 - $28.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

senior office coordinator jobs in north chicago il

Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I

Operations Agent

Sr. Construction Project Manager

HSEQ Coordinator

Corporate Sales Coordinator

Part-time Program Coordinator

Team Lead – Patient Intake and Access Services

Editing and Research Coordinator

Office cordinators

Home Service Supervisor

Care Coordinator

Invoicing Analyst

Rehab Coordinator

Senior Director of Monitoring, Evaluation and Learning

Sr. Customer Care Coordinator - OnSite

Concierge (part-time)

Bilingual Home Care Coordinator

Senior Community Care Coordinator (CNA Experience) - Evanston, IL M-F

Public Health Assistant

Hospitality and Administrative Coordinator

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