Top 220 Coordinator Jobs in Northampton, Ma

Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Project Coordinator
Windsor Solutions —Northampton, MA
- $90,000 - $110,000 a year
- Full-time
- Mid-level
- Organizational skills
- IT
Quick Apply
Inside Sales Development Representative (SDR) / Customer Success Coordinator
Azaya IT, Inc. —Palmer, MA
- $36,000 - $40,000 a year
- Full-time
- Background check
- Google Workspace
- Clean driving record
- Opportunities for advancement
Quick Apply
3d
Early Education and Care Coordinator
Child Development and Education, Inc. —Springfield, MA
- $49,920 - $70,000 a year
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Community Resource Coordinator (Bilingual English/Spanish Required)
Dakin Humane Society —Springfield, MA
- From $20 an hour
- Weekends as needed
- Spanish
- English
- In-person
- Health insurance
- Dental insurance
Quick Apply
Tenancy Preservation Program PV - Service Coordinator
UpSide413 (Formerly Berkshire County Regional Housing Authority) —Greenfield, MA
- $44,000 - $49,000 a year
- Full-time
- Bilingual
- Experience working with individuals with disabilities
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
HPS Coordinator for Early Ed
VALLEY OPPORTUNITY COUNCIL INC —Holyoke, MA
- $28 an hour
- Full-time
- Mid-level
- Preschool
- Education
Quick Apply
Onsite Staffing Coordinator
BC Technologies LLC —South Deerfield, MA
- $17 - $20 an hour
- Part-time
- Background check
- Spanish
- Computer literacy
Quick Apply
Resident Service Coordinator
Beacon Communities LLC —Springfield, MA
- $63,000 - $65,000 a year
- Weekends as needed
- Spanish
- Microsoft Outlook
- Experience working with individuals with disabilities
- Health savings account
- Paid holidays
Quick Apply
11d
MDS Coordinator
RegalCare at Greenfield —Greenfield, MA
- $45 - $52 an hour
- Part-time
- Skilled nursing facility
- RN License
- Mid-level
Quick Apply
11d
Marketing Coordinator
JMR Staffing —Holyoke, MA
- $20 - $22 an hour
- Full-time
- In person
- Writing skills
- In-person
- Entry level
Quick Apply
4d
Human Resources & Payroll Coordinator
Robert Half —Turners Falls, MA
- $35.63 - $41.25 an hour
- Temporary
- Mid-level
- Office
- US work authorization
- Disability insurance
- Dental insurance
Quick Apply
2d
FNP Track Coordinator
Elms College —Chicopee, MA
- $37,500 a year
- Part-time
- Nursing
- Microsoft Excel
- Mid-level
Quick Apply
8d
MDS Coordinator
The Suffield House Rehabilitation and Healthcare Center —Suffield, CT
- $40 - $45 an hour
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Flexible schedule
Quick Apply
6d
Activities Coordinator (Bilingual in Spanish)
Sevita —West Springfield, MA
- $18 an hour
- Full-time
- Spanish
- Clean driving record
- English
- Paid holidays
- Paid time off
Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Scheduling Coordinator
Trinity Health Of New England —Springfield, MA
- Full-time
- Hospital
- Word processing
- Computer literacy
- Health insurance
Service Coordinator
Encore Fire Protection —Holyoke, MA
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Continuous improvement
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Clerk IV (Education Abroad Administrative Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
11d
Marketing & Task Management Coordinator
OriginLab Corporation —Northampton, MA
- Email
- Office
- Bachelor's degree
- Communication skills
- Disability insurance
- Health insurance

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Office Coordinator

Spinoso Real Estate Gro
Hadley, MA

Apply Now

Job Details

Full-time
$55,000 - $67,000 a year

Qualifications

Computer operation
Accounts receivable management
Word processing
Computer literacy
Typing
Faxing
Quality data entry

Full Job Description

The Office Coordinator provides support to the mall management team as well as the corporate office, including management, operations, marketing, specialty leasing and the leasing manager.

Essential Duties & Responsibilities

Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed.
Communicates issues or problems to the appropriate person for resolution.
Answers and screens management office telephone calls; routes appropriately
Composes and types of routine correspondence
Organizes and maintains the file system and files correspondence and other records.
Coordinates the manager's schedule and makes appointments.
Arranges and coordinates travel schedules and reservations as needed.
Routes incoming mail to the appropriate people
Prepares outgoing mail and correspondence, including e-mails and faxes.
Orders and maintains supplies and arranges for equipment maintenance.
Maintains a current and up-to-date Tenant Contact List in Yardi
Maintains a current and up-to-date insurance certificate for each Tenant, Licensee, Vendor and Contractor
Assists in answering questions to facilitate the completion of required mall reports, including data and information gathering, formatting, or proofing.

Assist corporate team with data entry to maintain integrity of Yardi database.
- As directed by the General Manager, prepare new vendor set up (or changes for existing vendors), and promptly collect vendors’ completed W-9’s
- Review invoices received through AvidXChange workflow for accuracy and ensure appropriate discounts are applied, as well as correct coding assigned to appropriate expense accounts.
- Update P-Card log and e-mail to the General Manager and P-Card Administrator (Corporate AP Specialist) for review and payment
Assist corporate team with collecting outstanding balances for tenants at the property.
- Review cash receipts on the bank’s on-line portal and apply to tenant ledgers in Yardi.
- Review Yardi tenant ledgers/AR reports to ensure that monthly recurring and annually adjusted charges are consistent with leases/licenses.
- Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary including any adjustments for utilities, bankruptcies, or write-offs.
- Provide support and data to Corporate Accounting team to facilitate preparation of monthly accounting entries.
- Make direct contact with tenants via e-mail or phone regarding outstanding balances; prepare any notices required by the lease and provide documentation such as tenant history reports to resolve any questions; update the tenant aging report with comments regarding collections.
- Collect tenant sales reports and enter sales data into Yardi database.
- Assist the General Manager with monthly reviews of Rent Roll and other reports as needed and provide Corporate Lease Administrator with information necessary to address discrepancies.
- Make bank deposits promptly for all checks received in the mall office.
Perform other duties as assigned.
- Maintain Client confidence and protect operations by keeping financial information confidential.
- Maintain positive relationships with clients and tenants.
- If the property sells gift cards or other goods/services, provide support to Corporate AP Specialist to manage and reconcile bank accounts.
- Assist Specialty Leasing with Lease Plan updates and Holiday locations.
- Provide data/information/support to the Corporate Accounting department when necessary for ad hoc reporting requirements.

Education & Experience Requirements

Associate degree or two (2) years related experience and/or training and three (3) to five (5) years administrative/office experience in a fast-paced environment, or equivalent combination of education, training, and experience.

Knowledge & Skills Requirements

Experience with Accounts Receivable and Accounts Payable
Strong interpersonal skills, strong written and verbal communication skills, and the ability to handle multiple tasks.
Proficient in computer usage and the ability to easily develop proficiency in all software utilized or introduced for use by individuals in this position, intermediate to expert knowledge of Word, Excel, and data entry skills.
Social Media skills including Facebook, Twitter and maintenance of websites and other social platforms are a plus.

Demonstrated ability to multi-task, prioritize and meet deadlines.
Strong organizational skills
Ability to read and write English fluently, proficiency in other languages a plus.
Ability to work within a team and with a variety of personality types.
Ability to interact effectively with all levels of management.
Well-developed interpersonal and communication skills
Demonstrated self-initiative, exhibiting initiative, confidence, professionalism, and maturity.
Good judgment and continual attention to detail
Dependable and flexible
Ability to occasionally work nights, weekends, or holidays if requested.

Physical Requirements

The following are the physical requirements required to be performed with or without reasonable accommodation.

Mobility:
- Ability to move around within the office and other areas of the mall.
- Walking or standing for extended periods, as needed.
- Ability to bend, stoop, climb and reach, as needed.
Manual Dexterity:
- Capability to operate office equipment, including, but not limited to computers, printers, fax machine, postage machine, phones, and radios.
- Ability to handle and manipulate paperwork, files, and office supplies.
Vision:
- Clear vision to read and review documents, emails, and other communication materials.
- Ability to operate a computer and other electronic devices.
Hearing:
- Ability to hear and understand verbal communication in person, over the phone, and during meetings.
Communication:
- Effective verbal and written communication skills to interact with management, team members, visitors, and vendors in-person, electronically and virtually.
Lifting and Carrying:
- Capability to lift and carry office supplies, boxes, or other materials, typically up to 20 pounds.
Sitting:
- Prolonged periods of sitting while working at a desk or during meetings.
Stamina:
- Endurance to handle the demands of a fast-paced environment and the ability to manage multiple tasks.

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required.

EEO Statement: Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at 315-425-1000. Reasonable accommodation will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodation needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodation accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or accommodation to perform the essential functions of the job, please let us know.

Apply Now

Refine Your Search

coordinator jobs in northampton, ma

Office Coordinator

Project Coordinator

Inside Sales Development Representative (SDR) / Customer Success Coordinator

Early Education and Care Coordinator

Community Resource Coordinator (Bilingual English/Spanish Required)

Tenancy Preservation Program PV - Service Coordinator

HPS Coordinator for Early Ed

Onsite Staffing Coordinator

Resident Service Coordinator

MDS Coordinator

Marketing Coordinator

Human Resources & Payroll Coordinator

FNP Track Coordinator

MDS Coordinator

Activities Coordinator (Bilingual in Spanish)

Executive Assistant and Operations Coordinator - Boston, MA

Scheduling Coordinator

Service Coordinator

Clerk IV (Education Abroad Administrative Coordinator)

Marketing & Task Management Coordinator

I want to receive the latest job alert for coordinator in northampton, ma

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