Top 17 Administrative coordinator Jobs in Northampton Ma

Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Program and Communications Coordinator
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Office
- University
- Bachelor's degree
- AD&D insurance
17h
Clerk IV (Education Abroad Administrative Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
2d
Administrative Coordinator
Town of Monson —Monson, MA
- $24.35 - $30.28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
CDC Coordinator
Mount Holyoke College —South Hadley, MA
- $21.44 - $24.05 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
2d
Clerk IV (Main Office Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Laboratory
- Google Workspace
- Microsoft Access
17h
Office Coordinator
Maxim Healthcare —Holyoke, MA
- $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
1d
Main Office Coordinator, Independent School
Allen Chase Foundation —Deerfield, MA
- $25 - $32 an hour
- 8 hour shift
- Driver's License
- In-person
- Associate's degree
Quick Apply
Spa Services Coordinator
GLOW BEAUTY BAR —Florence, MA
- $17 - $21 an hour
- Part-time
- Inventory control
- Sanitation
- In-person
Quick Apply
12d
Operations Coordinator
Choice Recovery Coaching Inc —Springfield, MA
- $23 - $27 an hour
- Full-time
- Bilingual
- Mid-level
- 3 years
- Paid time off
- Employee discount
Quick Apply
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Northampton, MA
- $15.45 - $20.15 an hour
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Operations Coordinator
AmeriGas Propane, Inc. —Westfield, MA
- $22 an hour
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
Patient Service/Front Desk Coordinator
MyEyeDr. —Northampton, MA
- $15.45 - $20.15 an hour
- Weekends as needed
- Administrative experience
- Computer skills
- Communication skills
- Paid holidays
- Health insurance
Operations Coordinator
NPL Construction (S4) —Springfield, MA
- $20 - $25 an hour
- Background check
- Construction site
- Computer literacy
- AD&D insurance
- Paid holidays
Quick Apply

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Accounting & Office Administration Specialist
FIT Staffing —Hadley, MA
The position will be responsible for accounts payable, accounts receivable, bank deposits and reconciliations, expense reimbursements, general ledger data entry…
$60,000 a year
Quick Apply
Clerical Specialist/Receptionist
Cavallero Plastics, Inc. —Pittsfield, MA
Demonstrated clerical experience including data entry, filing, proofreading, and document management. Answer multi-line phone systems promptly with excellent…
$18.25 - $28.30 an hour
Quick Apply
21h

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Answer and route incoming phone calls and emails. Assist with filing, data entry, and document management. Coordinate incoming and outgoing mail, packages, and…
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Data Operations Scheduling Coordinator
Valor Executive Search —Columbus, OH
The majority of your time will be spent sourcing, filing, and maintaining client records in Salesforce and the firm's document management system, while also…
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Executive Assistant and Operations Coordinator - Boston, MA

Amherst College -
Amherst, MA

Apply Now

Job Details

Full-time
$95,000 - $110,000 a year

Qualifications

Vendor relationship building
Productivity software
Technical Proficiency

Full Job Description

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Executive Assistant and Operations Coordinator position. The Executive Assistant and Operations Coordinator is a full-time, in-person, year-round position based in Boston, MA. The expected salary range for this job opportunity is: $95,000 to $110,000 per year.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the Investment Office of Amherst College, a leading higher education institution. This role ensures efficient office operations, coordinates executive and investment team activities, provides basic technical support, and assists with the management of internal systems, data, and materials production. The position requires exceptional organizational skills, discretion, numeracy, tech savvy, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Summary of Responsibilities:

Executive and Administrative Support

Provide a highly professional level of administrative support to the Investment Office, maintaining strong working relationships with internal stakeholders across the institution.
Proactively manage calendars and coordinate meetings for members of the investment team.
Arrange domestic and international travel, including flights, hotels, and itineraries, ensuring efficiency and alignment with team preferences.
Prepare and submit accurate and timely expense reports for investment team members.
Coordinate onboarding for new team members, including seasonal interns, ensuring access to systems, materials, and office resources.
Provide support for select events, including board retreats and internal office gatherings.

Operations and Data Management Support

Support the operations team by systematically retrieving manager reports from external portals and organizing them within the office’s internal data management and CRM systems using appropriate tagging and filing conventions.
Monitor and manage the shared team email inbox, categorize incoming correspondence, and escalate high-priority items to the appropriate team members.
Willingness to learn web-based software tools and facilitate data uploads.

Technology and AI Support

Identify opportunities to improve processes and operational efficiency, including recommendations for the use of technology and automation tools.
Provide first-level technical support to the investment team by troubleshooting basic technology issues and coordinating with internal IT and external service providers to ensure timely resolution.
Explore and evaluate emerging technology and AI tools that may enhance workflow efficiency and office productivity, and provide recommendations for implementation.

Material Preparation

Support the preparation of presentations, reports, and other materials as needed, ensuring accuracy and timely delivery. Will require proficiency with PowerPoint and Excel.

Office Management

Serve as the primary point of contact for visitors and guests to the office.
Maintain a professional and organized workspace by monitoring and ordering office supplies as needed.
Manage relationships with vendors and service providers and ensure timely processing of invoices for office utilities, subscriptions, and services.

Special Projects

Qualifications:

Required

Associate’s Degree.
3 to 5 years of related experience.
Equivalent work experience in lieu of minimum education and related experience.
Candidates with fewer than 5 years of experience must demonstrate advanced proficiency in core job functions.
Successful completion of required reference and background checks.
An acceptable criminal offender records information (CORI) check.

Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Apply Now

Refine Your Search

administrative coordinator jobs in northampton ma

Executive Assistant and Operations Coordinator - Boston, MA

Office Coordinator

Program and Communications Coordinator

Clerk IV (Education Abroad Administrative Coordinator)

Administrative Coordinator

CDC Coordinator

Clerk IV (Main Office Coordinator)

Office Coordinator

Main Office Coordinator, Independent School

Spa Services Coordinator

Operations Coordinator

Patient Service/Front Desk Coordinator Part Time

Operations Coordinator

Patient Service/Front Desk Coordinator

Operations Coordinator

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