Top 41 Office management Jobs in Northampton Ma

Office Manager/HR Coordinator
New North Citizens Council Inc —Springfield, MA
- $65,000 - $70,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
13d
Manager, Operations & Finance of the Technology Transfer Office
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Microsoft Word
- Office
- Analysis skills
Legal Operations Manager
Legacy Counsellors, P.C. —Easthampton, MA
- From $80,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Urgent Care Veterinary Practice Manager
UrgentVet - Springfield —Springfield, MA
- Weekends as needed
- Mid-level
- Acute care experience
- Leadership
- Paid parental leave
- Disability insurance
Quick Apply
Business Office Manager
Snow & Sons Landscaping —Greenfield, MA
- $25 - $30 an hour
- Part-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Finance Manager
Brightstar Care of Hartford —Suffield, CT
- $22 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- 401(k)
Quick Apply
Practice Manager, Central Intake Call Center
BEHAVIORAL HEALTH NETWORK INC —Springfield, MA
- $97,500 a year
- Hybrid work
- Word processing
- Mid-level
- Master's degree
Lead Office Assistant-Work Connection
Holyoke Medical Center —Holyoke, MA
- $20.00 - $29.14 an hour
- Full-time
- 5 years
- Medical office experience
- Mid-level
Administrative Practice Manager
BEHAVIORAL HEALTH NETWORK INC —Springfield, MA
- $75,000 - $120,000 a year
- On call
- Hybrid work
- Word processing
- Adults
- HIPAA
- Health insurance
- Dental insurance
8d
Executive Assistant for the Office of the President and the Office of Trustees
Springfield College —Springfield, MA
- $60,000 - $70,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Office Manager/Administrative Assistant for Synagogue
Beit Ahavah Reform Synagogue —Florence, MA
- $20 - $22 an hour
- Part-time
- Background check
- Mid-level
- Office
- Flexible schedule
Quick Apply
8d
Practice Manager
MONTSHIRE DENTAL PC —West Springfield, MA
- $70,000 - $85,000 a year
- Dental office
- Management
- Mid-level
- Profit sharing
- Dental insurance
Quick Apply
Assistant Front Office Manager
Caring Health Center —Springfield, MA
- $50,000 - $65,000 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Mid-level
12h
Practice Manager, Greenfield Family Medicine
Baystate Health —Greenfield, MA
- $108,180 - $147,097 a year
- Full-time
- Research
- Outpatient experience
- 3 years
- 403(b) matching
- Health insurance
Practice Manager
Holyoke Medical Center —Holyoke, MA
- $7,040 - $11,910 a month
- Full-time
- Mid-level
- 3 years
- Ob/Gyn
- Free parking
- Disability insurance
Quick Apply
Box Office Supervisor | Part-Time | Mullins Center (UMass-Amherst)
Oak View Group —Amherst, MA
- $17 an hour
- Part-time
- Inventory management
- Computer literacy
- Mid-level
- 401(k) matching
Supervisor, Customer Service
BETE Fog Nozzle —Greenfield, MA
- From $75,000 a year
- Full-time
- Background check
- Microsoft Excel
- Pass drug screening
- AD&D insurance
- Paid holidays
Quick Apply
14d
Office Manager
Generator Supercenter of Western Mass —West Springfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
Office Manager
42 North Dental —Enfield, CT
- $28 - $32 an hour
- Dental office
- Mid-level
- Team management
Quick Apply
Director of Central Staffing Office
Baystate Health —Springfield, MA
- $144,081 - $195,915 a year
- Full-time
- Nursing
- 11+ years
- Office
- 403(b) matching
- Health insurance

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office management jobs near northampton ma

Office Manager/HR Coordinator

New North Citizens Council Inc
Springfield, MA

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Job Details

Full-time
$65,000 - $70,000 a year
13 days ago

Qualifications

Employee onboarding
Customer communication
Confidential information handling
Microsoft Excel
Database systems
Microsoft Outlook
Filing
Employee relationship building
Administrative experience
Employee data management
Driver's License
Data management
Project task coordination
New hire orientation
Community relationship building
Onboarding process management
Staffing management
Employee record maintenance
Stakeholder relationship building

Full Job Description

Job Title: Office Manager/HR Coordinator

Department: Administration
Reports To: Chief of Staff

FLSA Status: Exempt (Salary)
Location: Springfield, MA
Employment Type: Full-Time

Salary: up to $70,000

About New North Citizens’ Council (NNCC)

New North Citizens’ Council is a community-based nonprofit organization dedicated to improving the quality of life for residents through education, workforce development, family support, and community services. NNCC is committed to equity, inclusion, and culturally responsive service delivery.

Position Summary

The Office Manager & Human Resources Coordinator supports the day-to-day operations of NNCC's Human Resources and Administrative functions. Reporting to the Chief of Staff, this position coordinates recruitment, onboarding, employee records, benefits administration, compliance tracking, office operations, and administrative projects, serving as the primary coordinator for routine HR operations. The position also provides administrative support to the Maintenance Technician and serves as backup to the Receptionist to ensure efficient agency operations.

Essential Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

Human Resources Coordination

Coordinate all recruitment activities, including posting vacancies, scheduling interviews, communicating with applicants, and maintaining applicant records.
Prepare offer letters, onboarding materials, orientation schedules, and new hire documentation.
Coordinate pre-employment requirements, including background checks, reference checks, employment verifications, and required screenings.
Conduct new employee orientation and ensure completion of onboarding requirements.
Maintain accurate personnel files, HRIS records, and employee documentation in accordance with agency policies and applicable regulations.
Process employee status changes, personnel actions, benefit enrollments, and payroll-related documentation.
Track employee performance evaluation schedules, required trainings, licenses, certifications, and compliance deadlines.
Coordinate leave administration, including FMLA, PFML, workers' compensation, unemployment documentation, and other employment-related records under the guidance of the Chief of Staff.
Serve as the first point of contact for routine employee HR questions and direct complex matters to the Chief of Staff.
Prepare HR reports, workforce data, and personnel documentation to support audits, compliance reviews, and organizational reporting.
Coordinate employee recognition, wellness initiatives, and HR communication activities.
Maintain confidentiality of employee information and personnel records.

Office Administration

Manage the day-to-day administrative operations of the agency's main office.
Coordinate office supplies, equipment, vendors, service contracts, and administrative purchasing.
Develop and maintain efficient office procedures and administrative workflows.
Coordinate agency meetings, conference room scheduling, and administrative logistics.
Manage incoming and outgoing mail, office communications, and administrative correspondence.
Assist with preparation of reports, presentations, forms, and organizational documents.
Maintain organizational records and administrative filing systems.

Facilities & Maintenance Support

Provide administrative support to the Maintenance Technician.
Coordinate facility work requests and maintain maintenance tracking systems.
Schedule vendors, contractors, inspections, and preventative maintenance activities.
Assist with purchasing maintenance supplies and maintaining facility records.
Support agency safety initiatives and facility compliance activities.

Employee Engagement & Organizational Support

Co-lead the NNCC Activities Committee by planning, coordinating, and implementing employee engagement initiatives, organizational events, and community activities that involve employees, community partners, outside agencies, sponsors, and other key stakeholders.
Coordinate staff meetings, trainings, employee appreciation activities, and organizational events.
Assist with agency-wide communications and initiatives that promote employee engagement and organizational culture.
Support special projects and administrative initiatives assigned by the Chief of Staff.

Customer Service & Reception Support

Serve as backup to the Receptionist during breaks, vacations, absences, and other staffing needs.
Welcome visitors and provide professional customer service to employees, participants, vendors, and community partners.
Ensure administrative services are delivered in a responsive, professional, and customer-focused manner.

Required Qualifications

Associate degree in Human Resources, Business Administration, Public Administration, or a related field; equivalent education and experience may be considered.
Minimum of three (3) years of progressively responsible administrative, office management, or human resources experience.
Experience coordinating recruitment, onboarding, employee records, and administrative processes.
Strong organizational and project coordination skills with the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS or database systems.
Ability to maintain strict confidentiality and exercise sound judgment.
Valid driver's license and reliable transportation.

Preferred Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related field.
SHRM-CP, PHR, or other HR certification.
Experience working in a nonprofit or community-based organization.
Experience with payroll systems, benefits administration, and HRIS software.
Bilingual (English/Spanish) preferred.

Core Competencies

Human Resources Administration
Office & Administrative Management
Organization & Project Coordination
Communication & Customer Service
Confidentiality & Professional Judgment
Collaboration & Relationship Building

Work Environment & Physical Requirements

Work is performed primarily in a professional office environment with occasional travel to agency locations and community events.
Frequent use of computers, office equipment, and electronic information systems.
Ability to sit, stand, walk, bend, lift, and carry office materials weighing up to 25 pounds.
Occasional evening or weekend hours may be required to support agency events, trainings, or special projects.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Equal Employment Opportunity Statement

New North Citizens’ Council is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local law.

ADA & Reasonable Accommodation Statement

NNCC is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).

At-Will Employment Disclaimer

Employment with NNCC is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, in accordance with applicable law.

Apply Now

Refine Your Search

office management jobs in northampton ma

Office Manager/HR Coordinator

Manager, Operations & Finance of the Technology Transfer Office

Legal Operations Manager

Urgent Care Veterinary Practice Manager

Business Office Manager

Finance Manager

Practice Manager, Central Intake Call Center

Lead Office Assistant-Work Connection

Administrative Practice Manager

Executive Assistant for the Office of the President and the Office of Trustees

Office Manager/Administrative Assistant for Synagogue

Practice Manager

Assistant Front Office Manager

Practice Manager, Greenfield Family Medicine

Practice Manager

Box Office Supervisor | Part-Time | Mullins Center (UMass-Amherst)

Supervisor, Customer Service

Office Manager

Office Manager

Director of Central Staffing Office

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