Top 7 Senior executive assistant Jobs in Norwalk, Ct

Senior Administrative Assistant
EMCOR Group, Inc. —Norwalk, CT
- $100,000 - $113,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Sr. Admin Assistant
Yale New Haven Health —Bridgeport, CT
- Full-time
- Hospital
- 5 years
- Research
Senior Executive Assistant to the Executive Vice President & Provost
Stony Brook University —Stony Brook, NY
- $105,000 - $115,000 a year
- Weekends as needed
- 6 years
- Research
- Office
1d
Executive Assistant to the President & Sr. Leadership
Healthcare Association of New York State —Hauppauge, NY
- $80,000 - $90,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
Quick Apply
Senior Executive Assistant
Primma, LLC —Roslyn, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Sr Administrative Assistant
Gartner —Stamford, CT
- $45,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Data analysis skills
- Paid time off
- 401(k) matching

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Executive Personal Assistant & Office Manager for Private Family office
Confidential —Norwalk, CT
Prepare and process transactions, wires, and capital calls through the family’s financial institutions (with approval from the head of the family office).
$90,000 - $150,000 a year
Quick Apply
Assistant to the Executive Director
Diocese of Bridgeport —Stamford, CT
Serve as the primary front office contact: welcome visitors, answer phones, and respond to general inquiries with warmth and professionalism.
$22 - $28 an hour
Quick Apply

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Senior Administrative Assistant

EMCOR Group, Inc. -
Norwalk, CT

Apply Now

Job Details

Full-time
$100,000 - $113,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Meeting minutes
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
DocuSign
Triage
AI tools proficiency
Filing
Executive administrative support
Visio
Research
Meeting scheduling
Analysis skills
Expense reports
Investor meeting
Decision making
Office supply ordering
Event budgeting
Collaborative technology platforms
Microsoft Teams
Investor relations materials
Meeting facilitation
Presentation creation
Corporate event planning
E-signature software
Event setup
Video conferences (communication methods)
Senior level
Associate's degree

Full Job Description

About Us:

A Fortune 500® company, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services. EMCOR companies plan, install, operate, maintain, and protect the sophisticated and dynamic systems that create facility environments—such as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems—in virtually every sector of the economy and for a diverse range of businesses, organizations, and government.

Job Summary:

This position provides administrative support to the Senior Vice President and Chief Financial Officer, including coordinating calls and meetings with investors, general meeting and event planning, preparing and editing written materials, conducting basic research and assisting with other ad hoc items as needed.

Essential Duties & Responsibilities:

More specifically, the Senior Administrative Assistant is responsible for following:

Provide strong comprehensive administrative support to the Chief Financial Officer.
Coordinate virtual and in-person meetings with investors. Field and triage inquiries from the investor community.
Serve as a general liaison with internal/external stakeholders, managing communication and correspondence efficiently and professionally.
Coordinate general internal and external events (both in-person and virtual), including budgeting, room set-up, preparation of meeting materials, and agenda preparation.
Design, prepare, and/or edit written and digital materials for both internal and external audiences using PowerPoint, Excel and Word.
Conduct basic research, compile data as needed, and use digital and AI-enabled tools to support drafting, summarization, and administrative efficiency while exercising sound judgment, accuracy, and confidentiality.
Handle confidential information with discretion and professionalism.
Perform basic bookkeeping tasks such as expense reports, invoicing, and budgeting and expense-tracking.
Perform general administrative duties, such as preparing correspondence, proofreading documents, copying, filing, ordering of supplies.
May support various special projects, particularly involving budgets and preparations for Board and senior management meetings.
Assist other departments and executives with special assignments as needed.

Qualifications:

Associates degree or equivalent experience required.
Minimum five years’ administrative experience in a corporate environment strongly preferred, experience with a Fortune 500 company preferred.
Ability to effectively and professionally communicate and interact with personnel at all levels within the company and outside of it.
Able to maintain a high level of confidentiality and discretion.
Strong time management, organizational, oral, and written communication skills.
Proactive, self-motivated, and detail-oriented.
Strong analytical skills, with excellent problem-solving ability.
Advanced PC skills, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and Visio), Docusign, and the ability to learn and use new business systems, collaboration platforms, and workflow or automation tools.
Proficiency using AI-assisted productivity tools, including M365 Copilot, to support meeting preparation, note organization, document drafting, summarization, and information retrieval, with the ability to validate outputs, protect confidential information, and apply appropriate judgment in a corporate environment.

#emcor

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy.

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure:

New York State (effective 9/17/2023) for jobs, promotions or transfer opportunities that will physically be performed in the State of New York or that will be reporting to a supervisor, office, or other work site in New York:

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $100,000-$113,000

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Apply Now

Refine Your Search

senior executive assistant jobs in norwalk, ct

Senior Administrative Assistant

Sr. Admin Assistant

Senior Executive Assistant to the Executive Vice President & Provost

Executive Assistant to the President & Sr. Leadership

Senior Executive Assistant

Sr Administrative Assistant

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