PURPOSE: The Health Aide provides essential student health services under the supervision of the school district nurse and/or administrator, ensuring a safe and healthy school environment that supports the well-being and academic success of all students within the district.
TERMS OF EMPLOYMENT
Reports to the District Nurse and/or Principal
Duration: 10 months/School Year
Evaluation: Performance will be reviewed annually prior to June 30th
ESSENTIAL JOB FUNCTIONS
Immunization Records
- Enter data into WIR (Wisconsin Immunization Registry)
- Monitor compliance with the State of WI school requirements
- Provide follow-up as necessary with non-compliant families
- Enter vaccination data into Skyward and run reports
Health Alert Forms
- Monitor compliance with the requirement for all parents to submit the appropriate health alert forms.
- Monitor all health alert forms to identify those students with health conditions.
Medical Alert List for School Staff
- Develop and maintain a Medical Alert List of all students with a medical or health condition.
- Notify staff of additions or corrections
Medications
- Monitor compliance of the required parent permit for over-the-counter medications to be given at school
- Monitor compliance of the required physician permit for prescription medications to be given at school
- Monitor and maintain medications provided to the school in an organized, secure manner.
- Monitor expiration dates
- Document medications received from and returned to the parent
- Administer Daily and PRN (as needed) medications to students; oral, ear, eye, topical, rectal, injection, nebulizer, inhaled
- Administer Emergency Medications when needed: Epi Pen (allergic reactions), Diastat (seizure medication), Glucagon (diabetic hypoglycemic event)
- Record keeping of all medications administered at school
Provide Health Room services and First Aid to students
- Asthma control
- Diabetic control (Training provided)
- Injury
- Illness
- Assist students who are incontinent
- Head lice, fleas, bedbugs
- Rash, skin disease
- Report communicable disease to school district nurse and appropriate personnel, control and investigation and follow preventative protocols
- Mental and Behavioral Health Support
- Provide treatments for students with special health care needs such as colostomy care, G tube and feedings, glucose testing, etc.
- Prepare medical kits as needed for field trips
- Attend field trips as needed
- concussion protocols implemented
- Be an active participant in the Emergency Response team
- Other
Vision Screening
- Certified vision screener with Prevent Blindness Wisconsin (Training provided)
- Screen all students in EC, K4, K5, 1st, 5th, and 7th Grade using the Prevent Blindness Protocol.
- Screen all other students referred by the teacher/staff
- Maintain vision screening records
- Notify parents of screening results
- Send referrals home for those who do not pass the screening
- Follow up with the parents of students who do not pass the screening
Health Room Maintenance
- Order health room supplies, forms, and documentation records
- Monitor expiration dates of equipment, medications and supplies
- Keep the room organized and clean
- Maintain all health-related documentation records
Communication
- Maintain communication with parents, school staff, administrative staff, and the School District Nurse
- Must be able to appropriately communicate with various age levels of students
Technology
- Phone
- Basic computer skills
- Copier
- Fax
- Email – Check District email daily.
- Use of Skyward
- Use of WIR (Wisconsin Immunization Registry)
Physical Ability
- Must be able to lift 25lbs
- Must be able to walk/run to an emergency on the school campus
- Must be able to see/read medication labels and forms
Other Duties
- Perform other duties as assigned to support the operations of the School District of Cudahy
- Attend scheduled Professional Development days
KEY COMPETENCIES
- Strong organizational and multitasking ability in a dynamic school setting
- Clear and professional communication skills—verbal and written
- Strong working knowledge of Skyward, Google Workspace, and general office technologies
- Positive and collaborative attitude with staff, students and families
- Ability to maintain confidentiality and exercise sound judgment
- Initiative and flexibility to adapt to changing priorities or emergency needs
- Ability to work independently and as part of a team
- Demonstrate ethical behavior and confidentiality of information about students and families in the school environment and community.
QUALIFICATIONS
- Be at least 18 years of age.
- Have a high school diploma.
- Pass a successful background check.
- Consistent and reliable attendance
Be Highly Qualified:
- Have at least two years of post-secondary education that is equivalent to at least 48 semester hours from an accredited higher education institution, or have obtained an associate (or higher) degree, or have met a rigorous standard of quality and be able to demonstrate, through a formal academic assessment, knowledge of and the ability to assist in instructing reading, writing, and mathematics instruction.
- Must be able to recognize health concerns and know the appropriate plan of action or resources available.
- Be capable of physically assisting students with special needs as required (positioning, lifting, transferring, etc.). Required to have the ability to lift a minimum of 25 lbs.
- Demonstrate a flexible, caring, and supportive demeanor.
- Demonstrated ability to work effectively under the direction of others.
- Demonstrated ability to work cooperatively with others.
- Have a willingness to assume any responsibilities appropriate for the position.
- Support the Mission Statement of the District.
- Behave and speak in a professional manner at all times.
- Set a good example in terms of dress, punctuality, and attendance.
- Be proactive in matters relating to health and safety.
PHYSICAL & MENTAL DEMANDS
- Must be able to stand, walk, sit, climb, crawl, bend, and remain in a stationary position for extended periods, with or without back support
- Frequently required to perform physical tasks such as lifting, carrying, or moving items up to 25 pounds, with occasional exertion of up to 50 pounds
- Must be able to maintain focus, concentration, and attention to detail across a variety of tasks
- Must follow all safety practices and protocols at all times
- May require the use of standard tools and equipment during inspections or maintenance walkthroughs
- Must be able to operate computers, printers, copiers, phones, and other standard office equipment.
- Vocal communication is required to express ideas and provide detailed or important instructions clearly and effectively
- Hearing is required to understand normal spoken conversations, respond to inquiries, and distinguish between various sounds
- Must be able to communicate effectively—both verbally and in writing—with staff, administration, parents, and other members of the educational community
- Must be able to remain composed and exercise emotional control under stressful or emergency conditions
- Proficiency in using web-based programs (Skyward, Google Workspace), email, and educational or operational technology (e.g., laptops, Smartboards)
WORKING CONDITIONS
- Work will take place primarily in indoor school or office environments, with regular exposure to student noise, music, food odors, cleaning chemicals, and occasional facility-related noise.
- Occasional evening or weekend hours may be required to support special events, emergency responses, or seasonal maintenance needs.
- Regular and consistent work attendance is expected.
- Travel between district buildings may be required; employees must use their own vehicle and will be reimbursed for mileage per district policy.
- The employee shall remain free from the use of alcohol or illegal substances in the workplace, in compliance with Policy 3122.01, throughout their employment with the District.
EQUAL OPPORTUNITY EMPLOYER: The School District of Cudahy is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
DISCLAIMER: Nothing in this job description restricts the Supervisor’s right to assign or reassign duties and responsibilities to this job at any time. The description reflects the Supervisor’s assignment of essential functions and does not restrict the tasks that may be assigned. This job description is subject to change at any time.
Job Type: Part-time
Pay: From $20.00 per hour
Benefits:
- Life insurance
- Retirement plan
Work Location: In person
