Top 153 Administrative coordinator Jobs in Oakland, Ca

Workplace Experience Coordinator
Transition Management Corporation —San Francisco, CA
- Mid-level
- Office
- Administrative experience
4d
DENTAL OFFICE FRONT DESK COORDINATOR/SCHEDULER
SAN FRANCISCO DENTAL OFFICE —San Francisco, CA
- $35 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Front Office Coordinator
Blue Ova Health —San Francisco, CA
- $24 - $26 an hour
- Part-time
- Hospitality
- Customer service
- Administrative experience
- Flexible spending account
- Paid time off
Quick Apply
Region Land Coordinator/Executive Assistant
D.R. Horton —San Ramon, CA
- $85,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Employee stock purchase plan
- Disability insurance
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Front Desk & Administrative Coordinator
University of California San Francisco —San Francisco, CA
- Full-time
- Office
- Entry level
Administrative Coordinator
Judicial Council of California —San Francisco, CA
- $5,933 - $8,305 a month
- Online Application
- Hybrid work
- Mid-level
- Office
- Residential
- AD&D insurance
- Paid holidays
3d
Administrative Coordinator, Center for Emerging and Neglected Diseases (4722C) #87907
University of California Berkeley —Berkeley, CA
- $30.58 - $43.80 an hour
- Full-time
- Customer service
- Word processing
- Mid-level
Administrative Coordinator
Amgen —South San Francisco, CA
- $79,714.70 - $107,849.30 a year
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Administrative Services Coordinator
Alston & Bird —San Francisco, CA
- $65,000 - $80,000 a year
- Full-time
- Background check
- Mid-level
- Administrative experience
Administrative Coordinator
Gilead Sciences —Foster City, CA
- $109,650 - $141,900 a year
- Full-time
- Bachelor of Science
- Research
- Mid-level
- Health insurance
- Dental insurance
5d
Front Desk & Facilities Coordinator
Atomic Machines —Emeryville, CA
- $35 - $42 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Office Coordinator - Part-Time
GeneFab —Alameda, CA
- $25 - $35 an hour
- Part-time
- Customer service
- Mid-level
- Office
Quick Apply
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Administrative Coordinator/Word Processor
SOCOTEC —Alameda, CA
- $27 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Project and Office Coordinator
CRB —Emeryville, CA
- $59,000 - $94,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
Quick Apply
Administrative Coordinator
Ascend —Oakland, CA
- $60,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant & Intake Coordinator
East Bay Art Therapy —Oakland, CA
- $25 - $28 an hour
- Part-time
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Flexible schedule
- Life insurance
Quick Apply
3d
Workplace Experience Coordinator
CBRE —Oakland, CA
- $21.63 - $30.58 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
1d
Workplace & Experience Coordinator
Reducto —San Francisco, CA
- Full-time
- CPR Certification
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance

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Workplace Experience Coordinator

Transition Management Corporation -
San Francisco, CA

Apply Now

Job Details

4 days ago

Qualifications

Customer communication
Bachelor's degree
Productivity software

Full Job Description

Our Company: Transition Management Corporation (TMC) provides industry-leading engineering staffing, integrated facilities, and project management services at many of the finest hotels and companies across the US. Since its inception in 2004, TMC has provided these services at landmark locations including Point72 Asset Management, The Baccarat Hotel and Residencies, The Aman New York, 1 Hotels, and Auberge Resorts.

Position: Workplace Experience Coordinator - (This role is referred to internally as "Facilities Coordinator.")

Department: Facilities FLSA Status: Non-Exempt

Work Location: San Francisco, CA

Schedule: 7:00 AM–4:00 PM; flexibility required to support business needs outside standard hours

Position Overview:

Key Responsibilities:

Serve as the first point of contact for employees, clients, and visitors, providing a professional, welcoming reception.
Maintain a polished, organized, and fully operational reception area, conference rooms, pantry, and shared office spaces.
Manage visitor registration, guest arrivals, mail, deliveries, and reception coverage with discretion and professionalism.
Partner with executive assistants, Facilities, IT, Security, and building management to support meetings, events, office operations, and day-to-day service needs.
Coordinate conference room setup, catering, AV support, document printing, guest access, and post-meeting resets.
Monitor and replenish office, pantry, and conference room supplies; ensure equipment and amenities are functioning properly.
Respond to incoming calls, emails, and facilities requests promptly, resolving issues directly or escalating appropriately.
Support facilities operations, including maintenance tickets, vendor coordination, office moves, repairs, cleaning, HVAC, catering, and other services.
Assist with onsite events, special projects, administrative tasks, data entry, filing, and ad hoc requests as needed.
Uphold high standards of hospitality, discretion, responsiveness, and accountability across all responsibilities.

Qualifications:

Bachelor’s degree required
2+ years of experience in reception, hospitality, facilities, office services, or a related corporate environment
Exceptional professionalism, presence, and communication skills, with the ability to interact confidently with employees, senior leaders, clients, and vendors
Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
High degree of ownership, judgment, discretion, and follow-through
Proactive, solutions-oriented mindset with the ability to operate independently and escalate when appropriate
Proficiency in Microsoft Office Suite
Positive, flexible, and service-driven approach to supporting a high-performance workplace

***Transition Management is an equal opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.***

Apply Now

Refine Your Search

administrative coordinator jobs in oakland, ca

Workplace Experience Coordinator

DENTAL OFFICE FRONT DESK COORDINATOR/SCHEDULER

Front Office Coordinator

Region Land Coordinator/Executive Assistant

Administrative and Operations Coordinator

Front Desk & Administrative Coordinator

Administrative Coordinator

Administrative Coordinator, Center for Emerging and Neglected Diseases (4722C) #87907

Administrative Coordinator

Administrative Services Coordinator

Administrative Coordinator

Front Desk & Facilities Coordinator

Office Coordinator - Part-Time

Administrative & Program Support Coordinator (ASC II)

Administrative Coordinator/Word Processor

Project and Office Coordinator

Administrative Coordinator

Administrative Assistant & Intake Coordinator

Workplace Experience Coordinator

Workplace & Experience Coordinator

I want to receive the latest job alert for administrative coordinator in oakland, ca

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