Top 115 front desk coordinator Jobs in oakland ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
5d
Front Office Coordinator – Dental Practice
Dental Office in San Ramon —San Ramon, CA
- $22 - $26 an hour
- Full-time
- Background check
- Spanish
- Dental office
Quick Apply
PT OAK Front Desk Patient Care Coordinator
MEDBRIDGE VENTURES LLC —Oakland, CA
- $32 - $40 an hour
- Part-time
- BLS Certification
- HIPAA
- English
Quick Apply
Customer Service Coordinator (Paid Training + $25-26/HR)
AquaTech Swim —Alameda, CA
- $24 - $26 an hour
- Full-time
- High school diploma or GED
- 1 year
- Communication skills
- Paid training
Quick Apply
Front Office Coordinator/Clinic Attendant
LIFELONG MEDICAL CARE —Oakland, CA
- $21.84 an hour
- Full-time
- Inventory management
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Front Office Reception Coordinator
Oura —San Francisco, CA
- $76,000 - $95,000 a year
- Monday to Friday
- Office
- Administrative experience
- Project management
- Paid holidays
- Health insurance
Patient Care Coordinator (PCC)
Piedmont Implant and Oral Surgery —Oakland, CA
- $28 - $35 an hour
- Full-time
- Dental office
- Surgery
- In-person
- Continuing education credits
- Health insurance
Quick Apply
2d
Executive Assistant | Office Coordinator
Tipping —Berkeley, CA
- $33.65 - $41.82 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Dental Front Desk Administrator
Mitchell Family Dentistry —Alameda, CA
- $25 - $28 an hour
- Full-time
- Google Workspace
- Dental office
- Administrative experience
- Paid training
- Health insurance
Quick Apply
Medical Front Desk Coordinator
Childs Play Therapy Services —Lafayette, CA
- $26 - $32 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
- Health insurance
- Flexible spending account
Quick Apply
Front Office & Eligibility Coordinator
LIFELONG MEDICAL CARE —Berkeley, CA
- $21 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
FT Front Desk Coordinator
IVX Health —Berkeley, CA
- $27.00 - $29.70 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Continuing education credits
- Health savings account
Quick Apply
1d
Front Office Coordinator
Bass Privia Management Company of California, LLC —Walnut Creek, CA
- $25 - $29 an hour
- Full-time
- Word processing
- Older adults
- Organizational skills
- Travel reimbursement
- Wellness program
Quick Apply
14d
Front Desk Coordinator
Seedling Kids Dentistry —San Francisco, CA
- $25 - $30 an hour
- Part-time
- Dental office
- High school diploma or GED
- Working with children
- Health insurance
- Dental insurance
Quick Apply
8d
Plastic Surgery Office Front Desk
Afshin Parhiscar MD —Walnut Creek, CA
- From $25 an hour
- Full-time
- Bilingual
- Private practice
- Microsoft Excel
Quick Apply
2d
Office Manager
The Crucible —Oakland, CA
- 8 hour shift
- CPR Certification
- Inventory management
- Mid-level
Front Desk Coordinator/Receptionist
Lick-Wilmerding High School —San Francisco, CA
- $28 - $38 an hour
- Full-time
- School experience
- Google Workspace
- High school
6d
Front Desk Coordinator - AM Shift
BAYWOOD COURT —Castro Valley, CA
- $21.50 an hour
- Weekends as needed
- Current TB test
- Pass drug screening
- English
- Health insurance
- Dental insurance
Client care coordinator
Morgan's Holistic Touch —Oakland, CA
- $19 - $22 an hour
- Part-time
- Background check
- Entry level
- Paid training
- Employee discount
Quick Apply
18h
Front Desk Coordinator/Administrative Assistant- San Mateo (Wednesday-Sunday)
One Medical —San Mateo, CA
- $24 an hour
- Extended hours
- Google Workspace
- Computer literacy
- Clinic
- Commuter assistance
- Paid parental leave
14h

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour
5 days ago

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

front desk coordinator jobs in oakland ca

Senior Workplace Coordinator

Front Office Coordinator – Dental Practice

PT OAK Front Desk Patient Care Coordinator

Customer Service Coordinator (Paid Training + $25-26/HR)

Front Office Coordinator/Clinic Attendant

Front Office Reception Coordinator

Patient Care Coordinator (PCC)

Executive Assistant | Office Coordinator

Dental Front Desk Administrator

Medical Front Desk Coordinator

Front Office & Eligibility Coordinator

FT Front Desk Coordinator

Front Office Coordinator

Front Desk Coordinator

Plastic Surgery Office Front Desk

Office Manager

Front Desk Coordinator/Receptionist

Front Desk Coordinator - AM Shift

Client care coordinator

Front Desk Coordinator/Administrative Assistant- San Mateo (Wednesday-Sunday)

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