Top 55 Project administrator Jobs in Oakland Ca

Construction Office Manager
NATIONS ROOF LLC —San Leandro, CA
- $75,000 - $90,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
1d
Office and Project Administrator
Hazen and Sawyer —San Francisco, CA
- $85,000 - $95,000 a year
- Weekends as needed
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
PROJECT ADMINISTRATOR
Mosaic Urban Development Llc —Oakland, CA
- $68,000 - $76,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Project Administrator - Multi-Family Construction
D+H Construction —Berkeley, CA
- $90,000 - $110,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
IT Project Administrator
TechTu —Pleasanton, CA
- Email
- Microsoft Excel
- Mid-level
- Office
Project Administrator
Novo Construction Inc —San Francisco, CA
- $26 - $30 an hour
- Full-time
- Mid-level
- Organizational skills
- Experience equivalent to degree accepted
Quick Apply
Project Engineer
Structure Tone —San Francisco, CA
- $70,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Ability to climb stairs
- Health savings account
- AD&D insurance
HVAC Project Manager
Western Allied Mechanical —Union City, CA
- $95,000 - $200,000 a year
- Full-time
- Construction site
- System design
- Mid-level
- Fuel card
- AD&D insurance
Quick Apply
Project Engineer
KPRS Construction Services, Inc. —Oakland, CA
- Full-time
- AutoCAD
- Microsoft Outlook
- Construction site
Quick Apply
Assistant Project Manager
University of California San Francisco —San Francisco, CA
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
Project Coordinator- Residential Construction
Associa —San Ramon, CA
- $70,500 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid holidays
- Health insurance
Junior Construction Project Manager – Apartment Rehabilitation
Stone and Stryder —Alameda, CA
- $40 - $50 an hour
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Residential
Quick Apply
8d
Project Engineer
Clark Construction Group —San Francisco, CA
- $90,000 - $135,000 a year
- Extended hours
- Google Workspace
- Construction site
- Computer literacy
- Commuter assistance
- Disability insurance
Construction Inspector
CONSOR Engineers —Oakland, CA
- $150,000 - $176,000 a year
- Full-time
- Clean driving record
- Construction site
- 5 years
- Paid training
- Paid parental leave
Digital Delivery Program Administrator
VEC —San Francisco, CA
- $90,000 - $120,000 a year
- Full-time
- Remote
- 5 years
- Senior level
- Communication skills
Quick Apply
2d
Project Manager - Oakland
Northeastern University —Oakland, CA
- $96,565.00 - $136,397.50 a year
- Full-time
- Bachelor of Science
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Projects & Operations Coordinator
Caitlin Jones Design —Larkspur, CA
- $41 - $47 an hour
- Email
- Google Workspace
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Assistant Project Manager
Morrow-Meadows Corporation —San Carlos, CA
- $85,000 - $135,000 a year
- Full-time
- 5 years
- Driving
- Organizational skills
- Wellness program
- Health savings account
Quick Apply
Administrative Associate - CPA Firm
Cathedral CPAs & Advisors, LLP —Pleasant Hill, CA
- $24 - $25 an hour
- Overtime
- Hybrid work
- Background check
- English
- Mid-level
Quick Apply
7d
Construction Project Coordinator
T&T Supermarket —San Francisco, CA
- $70,304 - $85,000 a year
- Full-time
- Construction site
- Mid-level
- Driver's License

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Construction Office Manager

NATIONS ROOF LLC -
San Leandro, CA

Apply Now

Job Details

$75,000 - $90,000 a year
1 day ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

High school diploma or GED

Full Job Description

On-Site, San Leandro, CA area

Nations Roof is one of the largest and most respected commercial roofing contractors in the United States, delivering high-quality, cost-effective solutions nationwide. Our expertise spans all roofing systems, waterproofing, coatings, and sustainable technologies. We are driven by a commitment to safety, quality, and long-term partnerships—with our clients and our people.

Position Summary:

The Construction Office Manager, under the direct supervision of the Office Manager (or other reporting manager listed above), is responsible for a variety of administrative, clerical, and project-related support tasks. This role ensures the smooth operation of business functions and supports project execution through accurate documentation, data processing, and general office coordination. The Project Administrator also provides cross-functional support to Project and Operations Managers and assists with project coordination as needed.

Essential Functions and Responsibilities:

Administrative & Documentation Support:

Import job setup information into the accounting software, as needed
Set up vendors and customers in internal systems and process required documentation
Work with the Operations Manager to maintain current business and contractor licenses
Create and maintain internal reports to support Office, Project, and Operations Managers
Assist with organizing and digitizing paper files into an electronic filing system
Maintain and update centralized project and company records

Permit Application & Submission:

Gather all necessary documents from clients and internal teams to complete commercial permit applications
Submit applications to local and state government agencies for approval, primarily for commercial construction and roofing permits
Research jurisdiction-specific permitting requirements to ensure accurate and timely submissions
Support the permitting process throughout the project lifecycle, from application to final approvals

Project & Financial Support:

Generate customer invoices using the CRM system; submit as needed for billing
Prepare monthly billing applications for review and submission
Reconcile vendor statements and ensure accurate invoice documentation
Create and enter purchase orders in the accounting software
Scan, enter, and route payables for proper approvals
Record customer payments and related transactions in accounting software
Prepare standard past-due notices and support collections processes as directed
Communicate with project contacts regarding schedules and required documentation

Project Assistance:

Assist Project Managers as required with coordination tasks related to commercial production jobs
Support tracking and management of submittals, lien releases, preliminary notices, and related vendor documentation
Receive, organize, and maintain construction-related documents

General Office Support:

Handle incoming and outgoing calls and emails; provide phone coverage
Perform accurate data entry and clerical duties in support of project and office operations
Cross-train to provide backup support for other administrative roles
Carry out additional duties as assigned by the Office Manager, Operations Manager, or Project Managers

Other Duties as Assigned:

Carry out additional duties as assigned by the Office Manager, Operations Manager, or Project Managers

Skills/Knowledge:

Excellent verbal and written communication skills
Strong ability to plan, organize, and meet deadlines while maintaining a high level of accuracy and quality
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning other software tools
Experience with accounting software and ERP systems (e.g., Viewpoint) preferred
Skilled in operating standard office equipment, including computers, multi-function copiers, and 10-key calculators
Ability to work independently and remain effective in a fast-paced, deadline-driven environment
Strong attention to detail and accuracy in data entry and financial documentation
Professional and courteous interpersonal skills; able to interact effectively with clients, vendors, and internal staff
Demonstrated initiative with the ability to anticipate work needs and take proactive steps to support team objectives

Education/Experience:

High School Diploma or equivalent required
Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field preferred
Equivalent combinations of education and experience will be considered
Experience in administrative support, accounting, or project coordination in a construction or service-based environment preferred
Familiarity with permit application processes and documentation management is a plus
Prior use of CRM systems (e.g., Salesforce) and accounting/ERP software (e.g., Viewpoint) is desirable

Compensation: $75,000-$90,000/year

Benefits:

Competitive base salary plus uncapped commission structure
Comprehensive benefits package: medical, dental, vision, life, and disability insurance
Paid time off and holidays; 401(k) with company match
Career growth opportunities within a national organization

Nations Roof is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic. Reasonable accommodations are available for individuals with disabilities. Our company is a Drug-Free Workplace.

NO RECRUITING AGENCIES.

All candidates must be authorized to work in the United States.

#IND123

Apply Now

Refine Your Search

project administrator jobs in oakland ca

Construction Office Manager

Office and Project Administrator

PROJECT ADMINISTRATOR

Project Administrator - Multi-Family Construction

IT Project Administrator

Project Administrator

Project Engineer

HVAC Project Manager

Project Engineer

Assistant Project Manager

Project Coordinator- Residential Construction

Junior Construction Project Manager – Apartment Rehabilitation

Project Engineer

Construction Inspector

Digital Delivery Program Administrator

Project Manager - Oakland

Projects & Operations Coordinator

Assistant Project Manager

Administrative Associate - CPA Firm

Construction Project Coordinator

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