Top 303 Administrative assistant Jobs in Oakmont, Pa

Front Desk Receptionist/Administrative Assistant
JP Ward & Associates —Pittsburgh, PA
- $15 - $18 an hour
- Full-time
- Administrative experience
- Organizational skills
- In-person
Quick Apply
4d
Administrative Assistant
Care At Home —New Kensington, PA
- From $16 an hour
- Full-time
- 18 years or older
- Word processing
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
HR Admin Assistant
LHH US —Pennsylvania
- $20.00 - $21.50 an hour
- Military encouraged
- Fair chance
- Communication skills
- Health savings account
- Health insurance
Quick Apply
Operations Administrative Assistant
Confidential —Pittsburgh, PA
- $24 an hour
- Full-time
- Background check
- Computer literacy
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant II (Casual, Orthopaedic Surgery)
UPMC —Pittsburgh, PA
- $29.92 - $51.79 an hour
- Microsoft Outlook
- Surgery
- 5 years
- Flexible schedule
6d
Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office
Commonwealth of PA —Pittsburgh, PA
- $18.83 - $27.69 an hour
- Seasonal
- Office
- High school diploma or GED
- Cash handling
- Paid parental leave
- Health insurance
4d
Administrative Assistant
Howard Hanna Real Estate Services —Pittsburgh, PA
- Full-time
- Customer service
- Office
- Administrative experience
Quick Apply
Executive Assistant I
UPMC —Pittsburgh, PA
- $25.40 - $43.85 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 8 years
5d
Administrative Assistant
Bechtel Plant Machinery, Inc. —Monroeville, PA
- $40,900 - $52,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Coordinator
U.S. Film Crew —Pittsburgh, PA
- From $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Admin Assistant, Intermediate (Part-time)- resolve Crisis Services
UPMC —Pittsburgh, PA
- $19.80 - $30.40 an hour
- Part-time
- Psychiatry
- Research
- Mid-level
Office Support Professional
Cintas —Pittsburgh, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Profit sharing
- AD&D insurance
Executive Assistant II
KeyBank National Association —Pittsburgh, PA
- $27.40 - $41.83 an hour
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
Trifecta Team LLC —New Kensington, PA
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
3d
HR Assistant
EIG Services LLC —Monroeville, PA
- $50,000 a year
- Full-time
- Office
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Senior - Women's Health
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Full-time
- 5 years
- Word processing
- Mid-level
11d
Executive Administrative Assistant
CENTER FOR ORGAN RECOVERY AND EDUCA —Pittsburgh, PA
- Full-time
- 5 years
- Office
- Senior level
Quick Apply
Administrative Assistant, Intermediate | Oncology Front Office
UPMC —Pittsburgh, PA
- $19.80 - $30.40 an hour
- Full-time
- Word processing
- Research
- Mid-level
Administrative Assistant – Student Life
Duquesne University —Pittsburgh, PA
- $21.15 an hour
- Full-time
- Inventory management
- Customer service
- Office
- Paid holidays
- Tuition reimbursement
Front Desk Receptionist
Salon Vivace —Gibsonia, PA
- $22.24 - $26.78 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply

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Front Desk Receptionist/Administrative Assistant

JP Ward & Associates
Pittsburgh, PA

Quick Apply

Job Details

Full-time
$15 - $18 an hour
4 days ago

Qualifications

Scanning
Administrative experience
Attention to detail
Organizational skills
Law office experience

Full Job Description

Overview

We are seeking a professional, highly organized, and detail-oriented Front Desk Receptionist / Administrative Assistant to join our law firm. This position serves as a primary point of contact for clients, attorneys, courts, and other parties and plays an important role in keeping the office organized and running efficiently.

Because this role involves managing schedules, client communications, payments, mail, and important legal-related information, strong attention to detail and exceptional organizational skills are essential. The ideal candidate is dependable, thorough, comfortable managing multiple responsibilities at once, and able to keep track of details without letting things fall through the cracks.

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner
Greet clients and visitors and assist with general front desk needs
Communicate regularly with clients regarding appointments, scheduling, payments, and general administrative matters
Take and process credit card payments over the phone accurately
Schedule and coordinate appointments, meetings, court-related matters, and other calendar items
Communicate with clients, courts, opposing counsel, attorneys, and other parties regarding scheduling
Maintain accurate calendars and carefully track appointments, scheduling changes, and other important details
Receive, sort, scan, and distribute incoming mail and correspondence to the appropriate team members
Ensure documents and mail are accurately scanned, labeled, and routed to the correct client file or staff member
Prepare and process outgoing mail as needed
Scan and upload documents into the appropriate client files or internal systems
Assist with general office organization and administrative support
Monitor office supplies and place orders as needed
Help maintain an organized, professional, and welcoming front office
Provide additional administrative assistance to attorneys and staff as needed

Qualifications

Exceptional organizational skills and strong attention to detail
Ability to accurately manage multiple calendars, tasks, communications, and administrative responsibilities at the same time
Strong follow-through and the ability to keep track of details in a fast-paced environment
Strong communication and customer service skills
Professional and comfortable communicating with clients by phone and in person
Ability to multitask, prioritize, and adjust when schedules or priorities change
Comfortable working with calendars, scheduling, email, and basic office software
Ability to handle confidential and sensitive information professionally
Dependable, punctual, and able to work effectively as part of a team
Previous receptionist, administrative, customer service, or law office experience is preferred, but not required

Ideal Candidate

The right person for this role will be extremely organized, highly detail-oriented, dependable, and thorough. They should be someone who naturally keeps track of details, follows through on tasks, notices when something is missing or incorrect, and takes pride in keeping things organized.

Because this is a law firm environment, accuracy matters. This person will regularly handle scheduling, client communications, payments, mail, and documents, so they must be able to stay organized while managing frequent interruptions and multiple priorities throughout the day. Professionalism, discretion, patience, and strong communication skills are also essential.

Pay: $15.00 - $18.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in oakmont, pa

Front Desk Receptionist/Administrative Assistant

Administrative Assistant

HR Admin Assistant

Operations Administrative Assistant

Executive Assistant II (Casual, Orthopaedic Surgery)

Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office

Administrative Assistant

Executive Assistant I

Administrative Assistant

Administrative Coordinator

Admin Assistant, Intermediate (Part-time)- resolve Crisis Services

Office Support Professional

Executive Assistant II

Administrative Assistant

HR Assistant

Administrative Assistant - Senior - Women's Health

Executive Administrative Assistant

Administrative Assistant, Intermediate | Oncology Front Office

Administrative Assistant – Student Life

Front Desk Receptionist

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