Top 4 Staffing coordinator Jobs in Ocala, Fl

Scheduling Coordinator – Hybrid
Quad Nurse, LLC —Ocala, FL
- Full-time
- Hybrid work
- Spanish
- English
- Office
- Flexible schedule
Quick Apply
11d
Staffing Coordinator - Full-Time
Exalt Health Inpatient Rehab Hospital Wildwood —Wildwood, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- LVN
Quick Apply
10d
Home Care Staffing Coordinator
HomeWell Care Services FL129 —Lady Lake, FL
- $18 - $23 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Paid time off
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Staffing Coordinator - Full-Time
Exalt Health Inpatient Rehab Hospital Wildwood —Wildwood, FL
Current, unencumbered license to practice vocational nursing in the state where currently practicing. Current ACLS certification via the American Heart…
Quick Apply
10d
Scheduling Coordinator – Hybrid
Quad Nurse, LLC —Ocala, FL
Answer incoming phone calls and respond to inquiries promptly. Manage service inquiries, referrals, and case-staffing needs. Job Type:* Full-time, Non-Exempt.
Quick Apply
11d

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Scheduling Coordinator – Hybrid

Quad Nurse, LLC -
Ocala, FL

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Flexible schedule

Qualifications

Filing
English
High school diploma or GED
Attention to detail
Time management

Full Job Description

Scheduling Coordinator – Hybrid

Location: Ocala, FL - Hybrid
Schedule: Monday through Friday, 9:00 AM–5:00 PM
Job Type: Full-time, Non-Exempt

Please Read Before Applying

This position is not immediately remote. The selected candidate will work on-site at our Ocala office for the first 12 months of employment. After successfully completing the first year, the position will transition to remote work.

Candidates must be able to reliably commute to the Ocala office and remain available and responsive throughout the scheduled workday.

Position Overview

Quad Nurse is seeking a dependable, organized, and detail-oriented Scheduling Coordinator to support our caregivers, clients, and daily operations.

This position plays an essential role in ensuring client visits are properly staffed, caregivers receive accurate scheduling information, and operational records remain complete and up to date. The Scheduling Coordinator will also assist with referrals, caregiver onboarding, Electronic Visit Verification, and general administrative responsibilities.

The ideal candidate is a strong communicator who can manage multiple priorities, remain calm when schedules change, and provide professional and compassionate support to both clients and caregivers.

Key Responsibilities

Scheduling and Staffing

Schedule and coordinate caregivers for client home visits
Secure coverage for open shifts and last-minute cancellations
Manage service inquiries, referrals, and case-staffing needs
Match caregivers with cases based on client needs, caregiver qualifications, and availability
Clearly communicate case details and scheduling expectations to caregivers

Client and Caregiver Support

Maintain accurate client records in both digital and physical formats
Ensure required documentation is entered correctly into scheduling software
Monitor and correct Electronic Visit Verification, or EVV, records as needed
Assist with new-hire orientation and onboarding
Conduct routine audits of client files to support accuracy and compliance
Complete discharge documentation and mail discharge letters when required

Daily Administrative Support

Answer incoming phone calls and respond to inquiries promptly
Monitor and manage email and internal communications
Provide general administrative support to the office
Track assignments and deadlines using company-approved task-management systems
Prepare and communicate scheduling and operational updates
Maintain professional communication with clients, caregivers, and team members

Hybrid Work Expectations

During the first 12 months, the Scheduling Coordinator will work on-site at the Ocala office. Once the position transitions to remote work, the employee will be expected to:

Remain available and responsive from 9:00 AM to 5:00 PM
Maintain reliable communication by phone, email, and internal messaging
Have dependable internet service and a secure, distraction-free home workspace
Accurately record daily working hours
Attend all required virtual meetings and training sessions
Meet scheduling, reporting, and operational deadlines
Follow all confidentiality, privacy, and data-security requirements

Qualifications

High school diploma or equivalent required
Three years of scheduling experience preferred
Experience in home care, healthcare, staffing, or caregiver scheduling is strongly preferred
Strong organizational and time-management skills
Excellent phone, email, and interpersonal communication skills
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and accuracy
Ability to work independently and collaboratively as part of a team
Reliable transportation and the ability to commute to the Ocala office for the first 12 months
Reliable internet and a secure home-office setup for future remote work
Bilingual English and Spanish preferred
Ability to handle confidential client, caregiver, and company information appropriately

Performance Expectations

Success in this position will be measured by:

Timely completion of scheduling and reporting responsibilities
Responsiveness to clients, caregivers, and team members
Accurate attendance and timekeeping
Quality and accuracy of schedules and documentation
Minimal scheduling errors and unresolved issues
Positive feedback from clients and caregivers

About Quad Nurse

Quad Nurse is a licensed nurse registry serving 16 counties throughout the Ocala, Florida area. Since 2013, we have specialized in supporting individuals with quadriplegia, spinal cord injuries, and catastrophic head trauma.

We understand that successful care begins with dependable scheduling, clear communication, and a team that genuinely cares. Our Scheduling Coordinator is an important part of making sure both our clients and caregivers receive the support they need.

Please apply only if you are available to work on-site in Ocala, Monday through Friday from 9:00 AM to 5:00 PM, for the first 12 months of employment.

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

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staffing coordinator jobs in ocala, fl

Scheduling Coordinator – Hybrid

Staffing Coordinator - Full-Time

Home Care Staffing Coordinator

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