Top 8 School secretary Jobs in Ocean County Nj

Administrative Assistant - TREA
Toms River Regional Schools —Toms River, NJ
- High school
- Word processing
- Office
Substitute Secretary
Toms River Regional Schools —Toms River, NJ
- Entry level
Office Assistant
Superior Driving School —Toms River, NJ
- $16 - $17 an hour
- Full-time
- Inventory management
- Computer literacy
- Office
Quick Apply
7d
Substitute Security Guard
Toms River Regional Schools —Toms River, NJ
- High school
- Word processing
- Office
Substitute - Secretary
Stafford Township School District —Manahawkin, NJ
- From $16 an hour
- School experience
- Word processing
- Administrative experience
Quick Apply
Front Desk Specialist - Part Time
Aqua-Tots Swim School —Toms River, NJ
- $16 - $18 an hour
- Part-time
- Spanish
- Sales
- Experience working with children
- Paid training
- Health insurance
Quick Apply
Substitute Secretaries
Neptune Township School District —Neptune City, NJ
- $134 a day
- Online Application
- Writing skills
- Pass drug screening
- Office
Salon Front Desk Coordinator
Innovate Salon Academy —Township of Brick, NJ
- $16 - $21 an hour
- Full-time
- Mid-level
- Leadership
- Communication skills
- Employee discount
- Opportunities for advancement
Quick Apply

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Secretary - Data Center
New Brunswick Public Schools —New Brunswick, NJ
Prepare and compose correspondence, memoranda, letters, staff observations (including but not limited to: inter and intra school reports, purchase orders, state…
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Childcare Admin Assistant | Floater
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Secretary I - Attendance
New Albany Plain Local School District —New Albany, OH
Respond to telephone callers in a courteous and helpful manner, routing telephone messages to the appropriate individuals; welcome visitors to the office.
$35,000 - $50,000 a year
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Administrative Assistant - TREA

Toms River Regional Schools -
Toms River, NJ

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Job Details

Qualifications

Visitor query response
Phone communication
Word processing
Greeting customers
Office phone management

Full Job Description

TITLE: SENIOR SECRETARY, SECRETARY & TEACHERS’ SECRETARY

QUALIFICATIONS:

1. High school diploma or equivalent training.

2. Adequate experience as determined by the Board.

3. Above average word processing skills.

4. Knowledge of automated office equipment and efficient office procedures.

5. Good telephone skills and ability to communicate effectively. Must possess the ability to

make a strong positive first impression to the public and the staff as they enter the office as
well as to be able to handle all requests by the public in a professional and polite manner.

6. Required criminal history check and proof of U.S. citizenship or resident alien status.

REPORTS TO: Superintendent/Assistant Superintendent/Building Principal/Supervisor

JOB GOAL:

To provide efficient and necessary secretarial support services to administration and the school or
department to which they are assigned.

DUTIES AND RESPONSIBILITIES:

1. All secretaries will function as receptionists and answer the telephone as necessary.

2. Serves as receptionist and handles counter, e.g., teacher and student problems, issues receipts,
issues late slips to student, issues regarding change of address or transfers out of district, makes
emergency announcements over the speaker, meets parents and the general public.

3. Checks on and places calls for maintenance of business machines.

4. Maintains all files, including cumulative folders and personnel folders (school building level).

5. Assists in the handling of Federal Lunch Applications, informs the Board of Education if a parent
has any additions or deletions.

6. Processes daily attendance reports.

7. Works with Central Registration to maintain proper address and phone changes. Also, all
transfers in and out.

8. Inputs data for all compensation forms.

9. Handles school discipline, e.g., calls parents to set up appointments and types letters.

10. Prepares bedside forms and necessary supporting documentation.

11. Distributes incoming school and U.S. mail to designated areas.

12. Maintains proper records for designation of all keys to building.

13. Reserves building for all school functions, as a rental.

14. Distributes locker to students and makes sure they are functioning properly. (Intermediate and
High School Levels)

SENIOR SECRETARY, SECRETARY & TEACHERS’ SECRETARY (Continued)

15. The following responsibilities generally apply only to the Senior Secretary:

a. Makes appointments for principals
b. Types any letters and reports as assigned.
c. Opens principal’s mail in his/her absence.
d. Handles parent/principal appointments
e. Handles teacher/principal confidential communications.
f. Duplicates, types and distributes directives and bulletins from principal.
g. Distributes paychecks.
h. Delegates and supervises jobs to other secretaries.
i. Prepares voucher for supplemental pay.
j. Prepares purchase requisitions and has knowledge of Systems 3000
k. Maintains staff personnel folders.
l. Takes staff attendance calls, secure substitutes and arranges for alternate plans and

schedule of classes for substitutes, when applicable.
m. Maintains school calendar.
n. When needed types final evaluations and observations.

16. The following responsibilities generally apply only to the teacher’s secretary:

a. Prepares teacher material for duplication or reproduction.
b. Collates materials as necessary.
c. Laminates materials upon request.
d. Provides other services as teacher deems necessary that are consistent with the functions of

the teacher’s secretary.
e. Provides other secretarial services as building administration deems necessary if, and when

specific work for the teacher is not available.

17. Assumes other secretarial related duties as necessary as requested by the Superintendent, principal or
his/her designee.

ANNUAL EVALUATION: Performance of this job will be evaluated annually in accordance with New
Jersey State law and the provision of the board’s policy on evaluations.

Adopted by: Toms River Board of Education
Date: 6/18/13
Revision:

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school secretary jobs in ocean county nj

Administrative Assistant - TREA

Substitute Secretary

Office Assistant

Substitute Security Guard

Substitute - Secretary

Front Desk Specialist - Part Time

Substitute Secretaries

Salon Front Desk Coordinator

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