Top 88 Clerical assistant Jobs in Ocean Springs, Ms

Planning Administrative Assistant
The City of Ocean Springs —Ocean Springs, MS
- $15.00 - $16.39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
3d
Receptionist | Full Time | Days | Gulf Coast Neurology Center
Singing River Health System —Ocean Springs, MS
- Weekends as needed
- Microsoft Outlook
- Hospital
- Computer literacy
Quick Apply
1d
Planning Administrative Assistant
City of Ocean Springs —Ocean Springs, MS
- $15.00 - $16.39 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
3d
Receptionist
In The Zone Child Care Services —Ocean Springs, MS
- Background check
- CPR Certification
- Word processing
Quick Apply
Clerk Coordinator-X-Ray | Part-Time
Singing River Health System —Ocean Springs, MS
- Part-time
- Microsoft Word
- Microsoft Outlook
- Hospital
Quick Apply
Clerk Coordinator-X-Ray | Radiology
Singing River Health System Gulfport —Ocean Springs, MS
- Full-time
- Microsoft Word
- Microsoft Outlook
- Hospital
Quick Apply
Front Desk Receptionist
South Mississippi Oral Surgery and Implant Center —Gulfport, MS
- From $17 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
Receptionist
Singing River Health System —Pascagoula, MS
- 12 hour shift
- Microsoft Outlook
- Hospital
- Computer literacy
Quick Apply
6d
Office Coordinator
Comfort Keepers - Gulfport, MS —Gulfport, MS
- $18 - $22 an hour
- Full-time
- Office
- Administrative experience
- Recruiting
Quick Apply
Clinic Access Center Representative
Singing River Health System —Pascagoula, MS
- Weekends as needed
- Microsoft Outlook
- Hospital
- Computer literacy
Quick Apply
Receptionist | Singing River Medical Clinic - Ocean Springs
Singing River Health System —Ocean Springs, MS
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
Quick Apply
2d
Receptionist | Singing River Digestive Health Clinic - Ocean Springs and Pascagoula
Singing River Health System —Ocean Springs, MS
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
Quick Apply
OM - General Clerk III - Keesler AFB
HHS GOVERNMENT SERVICES LLC —Keesler AFB, MS
- $19.07 - $21.00 an hour
- Background check
- Pass drug screening
- Mid-level
Quick Apply
Receptionist | Singing River Digestive Health Clinics - Pascagoula and Ocean Springs
Singing River Health System —Pascagoula, MS
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
Quick Apply
Clinic Administrative Assistant
Fresenius Medical Care —Gulfport, MS
- Full-time
- Inventory management
- Office
- Databases
HIM Specialist
Singing River Health System —Pascagoula, MS
- Weekends as needed
- Microsoft Outlook
- Hospital
- Customer service
- On-the-job training
Quick Apply
Receptionist - State Farm Agent Team Member
Brandon Jacobs - State Farm Agent —Biloxi, MS
- $35,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Data Entry Specialist
Ambit Chemical Technologies —Gulfport, MS
- $15 - $20 an hour
- Office
- Bachelor's degree
- Typing
- Health insurance
- Dental insurance
Quick Apply
11d
Dental Front Office Receptionist Pascagoula
Healthy Smiles Family Dentistry —Pascagoula, MS
- $12 - $15 an hour
- Full-time
- Dental office
- Organizational skills
- Leadership
- Paid time off
- 401(k) matching
Quick Apply
Veterinary Receptionist
Big Ridge Veterinary Hospital —Ocean Springs, MS
- $13 - $15 an hour
- Full-time
- Computer skills
- In-person
- Communication skills
Quick Apply
12d

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Planning Administrative Assistant

The City of Ocean Springs
Ocean Springs, MS

Quick Apply

Job Details

Full-time
$15.00 - $16.39 an hour
3 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Retirement plan

Qualifications

Meeting minutes
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Office Specialist
Processing cash transactions
Executive administrative support
High school diploma or GED
Driver's License
Business Administration
Clerical experience
Associate's degree
File organization

Full Job Description

GENERAL PURPOSE

The Planning Administrative Assistant performs a variety of administrative, clerical, and customer service functions in support of the City of Ocean Springs Planning Department. This position serves as the primary point of contact for residents, developers, contractors, engineers, and other stakeholders regarding planning and zoning matters. The employee assists with departmental operations, maintains records, processes applications, and provides administrative support to the Planning Director and staff in the administration of planning, zoning, and development activities.

SUPERVISION RECEIVED

This position works under the general supervision of the Planning Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support to the Planning Director and Planning Department staff.
Serves as the receptionist for the Planning Department by answering phone calls, responding to emails, greeting the public, and directing inquiries appropriately.
Assists citizens, developers, contractors, surveyors, architects, and engineers with planning, zoning, subdivision, and permitting inquiries.
Accepts, reviews, logs, and processes applications for rezonings, variances, conditional use permits, subdivisions, site plans, home-based business licenses, and other development-related requests.
Schedules meetings and appointments for department staff.
Prepares, assembles, and distributes agendas and meeting packets for the Planning Commission, Historic Preservation Commission, and Zoning and Adjustment Board; attend all meetings and provide administrative support as needed.
Drafts meeting minutes, correspondence, reports, and other departmental documents.
Maintains departmental records, files, maps, databases, permits, and archival documents in accordance with records retention requirements.
Maintains calendars and tracks project deadlines and application timelines.
Compiles data and assists with reports related to planning and zoning activities.
Assists with updates to zoning maps, GIS records, and departmental databases as needed.
Coordinates communication between applicants, city departments, commissions, and the public.
Performs data entry and maintains accurate electronic and paper records.
Ensures confidentiality and professionalism in handling sensitive information.

· Performs additional duties as assigned by the Planning Director or City Administration.

PERIPHERAL DUTIES

Works with other staff as assigned to help coordinate other special projects.

SPECIAL REQUIREMENTS

This position is required to work flexible hours to attend evening meetings of the Planning Commission, Zoning & Adjustment Board, and Historic Preservation Commission. Each board or commission meets once per month.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

· REQUIRED: High school diploma or GED.

· PREFERRED: Minimum of three (3) years of administrative or clerical experience, preferably in municipal government, planning, zoning, permitting, or related field.

· PREFERRED: Associate degree in Business Administration, Public Administration, Planning, or a related field.

Necessary Knowledge, Skills, and Abilities:

Knowledge of office administration practices and procedures.
Knowledge of municipal planning, zoning, permitting, and public meeting processes preferred.
Ability to communicate effectively with the public, elected officials, staff, and outside agencies.
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
Ability to learn specialized permitting and records management software.
Ability to prepare professional correspondence, reports, agendas, and minutes.
Ability to maintain accurate records and confidential information.
Excellent customer service and interpersonal skills.

ADDITIONAL REQUIREMENTS

Must be bondable due to cash handling responsibilities.

Must possess a valid driver’s license issued by the State of Mississippi.

TOOLS AND EQUIPMENT USED

Personal computer; software to include Microsoft Word, Excel, Access, PowerPoint, and Adobe; phone and copy machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands and fingers to handle or operate objects, tools, or controls; to reach with hands and arms; and to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is primarily performed in a standard office environment with frequent interaction with the public. The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Must pass a criminal background check and drug test.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Pay: $15.00 - $16.39 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan

Shift availability:

Day Shift (Required)
Night Shift (Required)

Work Location: In person

Quick Apply

Refine Your Search

clerical assistant jobs in ocean springs, ms

Planning Administrative Assistant

Receptionist | Full Time | Days | Gulf Coast Neurology Center

Planning Administrative Assistant

Receptionist

Clerk Coordinator-X-Ray | Part-Time

Clerk Coordinator-X-Ray | Radiology

Front Desk Receptionist

Receptionist

Office Coordinator

Clinic Access Center Representative

Receptionist | Singing River Medical Clinic - Ocean Springs

Receptionist | Singing River Digestive Health Clinic - Ocean Springs and Pascagoula

OM - General Clerk III - Keesler AFB

Receptionist | Singing River Digestive Health Clinics - Pascagoula and Ocean Springs

Clinic Administrative Assistant

HIM Specialist

Receptionist - State Farm Agent Team Member

Data Entry Specialist

Dental Front Office Receptionist Pascagoula

Veterinary Receptionist

I want to receive the latest job alert for clerical assistant in ocean springs, ms

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