Top 26 Administrative assistant Jobs in Ocean Springs Ms

Planning Administrative Assistant
The City of Ocean Springs —Ocean Springs, MS
- $15.00 - $16.39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
1d
Planning Administrative Assistant
City of Ocean Springs —Ocean Springs, MS
- $15.00 - $16.39 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
1d
Escrow Assistant
DHI Title —Biloxi, MS
- Full-time
- Office
- Trade school
- Associate's degree
- Employee stock purchase plan
- Disability insurance
2d
OM - General Clerk III - Keesler AFB
HHS GOVERNMENT SERVICES LLC —Keesler AFB, MS
- $19.07 - $21.00 an hour
- Background check
- Pass drug screening
- Mid-level
Quick Apply
Executive Administrative Assistant
Singing River Health System —Pascagoula, MS
- Weekends as needed
- Microsoft Outlook
- Hospital
- Customer service
Quick Apply
Administrative Coordinator
Comfort Keepers - Gulfport, MS —Gulfport, MS
- $38,000 - $45,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
Quick Apply
Administrative Support Specialist
One Federal Solution —Biloxi, MS
- Microsoft Outlook
- 11+ years
- English
Quick Apply
9d
Clinic Administrative Assistant
Fresenius Medical Care —Gulfport, MS
- Full-time
- Inventory management
- Office
- Databases
Data Entry Specialist
Ambit Chemical Technologies —Gulfport, MS
- $15 - $20 an hour
- Office
- Bachelor's degree
- Typing
- Health insurance
- Dental insurance
Quick Apply
9d
Receptionist - State Farm Agent Team Member
Brandon Jacobs - State Farm Agent —Biloxi, MS
- $35,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Administrative Support Analyst
MCH Consulting Services LLC —Gulfport, MS
- Full-time
- Classroom
- Mid-level
- Office
Quick Apply
Administrative Assistant/Data Entry
MAYMAR MARINE SUPPLY —Pascagoula, MS
- $12 - $13 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
Quick Apply
7d
Accounting Assistant
Community Action of South Mississippi —Moss Point, MS
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Field Administrator/Field Administrator Sr./Field Administrative Coordinator
Boardwalk Pipelines —Gulfport, MS
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
Pretrial Services Student Intern
Mississippi Southern Probation and Pretrial Services —Gulfport, MS
- Office
- Data entry
- Typing
Front Office Assistant/Receptionist
Integrated Behavioral Health —Biloxi, MS
- From $15 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
- Paid holidays
- Disability insurance
Quick Apply
8d
HR Assistant & Bookkeeper
JLB —Long Beach, MS
- Overtime
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
2d
Receptionist - State Farm Agent Team Member
Clint Malone - State Farm Agent —Gulfport, MS
- $35,000 - $48,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Bookkeeper/Administrative Assistant
Mississippi Aviation Heritage Museum —Gulfport, MS
- From $12 an hour
- Part-time
- Background check
- Computer literacy
- Office
Quick Apply
1d
AR/Admin Services Coordinator (Part-Time)
Mitchell Companies —Gulfport, MS
- $15 - $16 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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Planning Administrative Assistant

The City of Ocean Springs
Ocean Springs, MS

Quick Apply

Job Details

Full-time
$15.00 - $16.39 an hour
1 day ago

Benefits

Health insurance
Dental insurance
Paid time off
Retirement plan

Qualifications

Meeting minutes
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Office Specialist
Processing cash transactions
Executive administrative support
High school diploma or GED
Driver's License
Business Administration
Clerical experience
Associate's degree
File organization

Full Job Description

GENERAL PURPOSE

The Planning Administrative Assistant performs a variety of administrative, clerical, and customer service functions in support of the City of Ocean Springs Planning Department. This position serves as the primary point of contact for residents, developers, contractors, engineers, and other stakeholders regarding planning and zoning matters. The employee assists with departmental operations, maintains records, processes applications, and provides administrative support to the Planning Director and staff in the administration of planning, zoning, and development activities.

SUPERVISION RECEIVED

This position works under the general supervision of the Planning Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support to the Planning Director and Planning Department staff.
Serves as the receptionist for the Planning Department by answering phone calls, responding to emails, greeting the public, and directing inquiries appropriately.
Assists citizens, developers, contractors, surveyors, architects, and engineers with planning, zoning, subdivision, and permitting inquiries.
Accepts, reviews, logs, and processes applications for rezonings, variances, conditional use permits, subdivisions, site plans, home-based business licenses, and other development-related requests.
Schedules meetings and appointments for department staff.
Prepares, assembles, and distributes agendas and meeting packets for the Planning Commission, Historic Preservation Commission, and Zoning and Adjustment Board; attend all meetings and provide administrative support as needed.
Drafts meeting minutes, correspondence, reports, and other departmental documents.
Maintains departmental records, files, maps, databases, permits, and archival documents in accordance with records retention requirements.
Maintains calendars and tracks project deadlines and application timelines.
Compiles data and assists with reports related to planning and zoning activities.
Assists with updates to zoning maps, GIS records, and departmental databases as needed.
Coordinates communication between applicants, city departments, commissions, and the public.
Performs data entry and maintains accurate electronic and paper records.
Ensures confidentiality and professionalism in handling sensitive information.

· Performs additional duties as assigned by the Planning Director or City Administration.

PERIPHERAL DUTIES

Works with other staff as assigned to help coordinate other special projects.

SPECIAL REQUIREMENTS

This position is required to work flexible hours to attend evening meetings of the Planning Commission, Zoning & Adjustment Board, and Historic Preservation Commission. Each board or commission meets once per month.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

· REQUIRED: High school diploma or GED.

· PREFERRED: Minimum of three (3) years of administrative or clerical experience, preferably in municipal government, planning, zoning, permitting, or related field.

· PREFERRED: Associate degree in Business Administration, Public Administration, Planning, or a related field.

Necessary Knowledge, Skills, and Abilities:

Knowledge of office administration practices and procedures.
Knowledge of municipal planning, zoning, permitting, and public meeting processes preferred.
Ability to communicate effectively with the public, elected officials, staff, and outside agencies.
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
Ability to learn specialized permitting and records management software.
Ability to prepare professional correspondence, reports, agendas, and minutes.
Ability to maintain accurate records and confidential information.
Excellent customer service and interpersonal skills.

ADDITIONAL REQUIREMENTS

Must be bondable due to cash handling responsibilities.

Must possess a valid driver’s license issued by the State of Mississippi.

TOOLS AND EQUIPMENT USED

Personal computer; software to include Microsoft Word, Excel, Access, PowerPoint, and Adobe; phone and copy machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands and fingers to handle or operate objects, tools, or controls; to reach with hands and arms; and to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is primarily performed in a standard office environment with frequent interaction with the public. The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Must pass a criminal background check and drug test.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Pay: $15.00 - $16.39 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan

Shift availability:

Day Shift (Required)
Night Shift (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in ocean springs ms

Planning Administrative Assistant

Planning Administrative Assistant

Escrow Assistant

OM - General Clerk III - Keesler AFB

Executive Administrative Assistant

Administrative Coordinator

Administrative Support Specialist

Clinic Administrative Assistant

Data Entry Specialist

Receptionist - State Farm Agent Team Member

Administrative Support Analyst

Administrative Assistant/Data Entry

Accounting Assistant

Field Administrator/Field Administrator Sr./Field Administrative Coordinator

Pretrial Services Student Intern

Front Office Assistant/Receptionist

HR Assistant & Bookkeeper

Receptionist - State Farm Agent Team Member

Bookkeeper/Administrative Assistant

AR/Admin Services Coordinator (Part-Time)

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