Top 24 Administration manager Jobs in Oceanside, Ca

Administrative Manager
Sciens Building Solutions —Vista, CA
- $80,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Workplace Experience Manager
9amHealth —Encinitas, CA
- Full-time
- Hybrid work
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
Supervisor- Front Office
Neighborhood Healthcare —Escondido, CA
- $73,500 - $104,000 a year
- Spanish
- HIPAA
- English
- Health insurance
- Dental insurance
Quick Apply
Front Office Manager- Temporary
Alila Marea —Encinitas, CA
- $83,600 - $92,000 a year
- Temporary
- Mid-level
- Accounting
- Contracts
- Paid holidays
- Health insurance
4d
Front Office Night Manager - Hilton La Jolla Torrey Pines
Hilton —La Jolla, CA
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Hotel
- Paid parental leave
- Employee stock purchase plan
9d
Assistant Manager (Administrative Assistant)
HCA Real Estate Services —Vista, CA
- $23 - $27 an hour
- Full-time
- Background check
- Mid-level
- Fair chance
- Mileage reimbursement
- Health insurance
Quick Apply
2d
Experienced Front Desk Supervisor
Revive Med Spa —Encinitas, CA
- $20 - $25 an hour
- Weekends as needed
- Bilingual
- Microsoft Word
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE
Sanford Burnham Prebys Medical Discovery Institute —San Diego, CA
- $125,000 - $140,000 a year
- Full-time
- Office
- Microsoft Office
- 8 years
Quick Apply
Office Assistant/Social Media Manager
LNL3D Solutions —San Marcos, CA
- $18 - $25 an hour
- Part-time
- Customer service
- No experience needed
- Office
- Employee discount
Quick Apply
Lab Administrative Manager
Salk Institute for Biological Studies —La Jolla, CA
- $71,500 - $95,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Front Office Manager (The Cassara Carlsbad)
GRAND PACIFIC RESORTS INC —Carlsbad, CA
- $28 - $30 an hour
- Full-time
- Microsoft Excel
- OSHA
- Computer literacy
Quick Apply
Office Manager/Administrative Assistant
SensorMetrix —San Diego, CA
- Urgently hiring
- Office
- QuickBooks
- Data entry
Office Manager
Associa —San Diego, CA
- $25 an hour
- Mid-level
- Office
School Office Manager/ Administrative Assistant Bilingual (Spanish) Contracted and/or Limited Term
Poway Unified School District —San Diego, CA
- $28.88 - $36.96 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
7d
Executive Life Manager
Sethi Management —Carlsbad, CA
- Up to $70,500 a year
- Full-time
- Clean driving record
- Research
- Office
- Mileage reimbursement
- Health insurance
Front Desk Night Audit Supervisor
L'Auberge Del Mar, a Noble House Resort —Del Mar, CA
- $28.20 an hour
- Full-time
- Mid-level
- Supervising experience
- Organizational skills
- Free parking
- Paid holidays
Front Desk / Manager-in-Training
Scenthound San Diego, CA —San Diego, CA
- $24 - $29 an hour
- Part-time
- Cleaning
- Computer skills
- Ability to stand for extended periods
- 401(k)
- Food provided
Quick Apply
12d
Front Desk Supervisor
L'Auberge Del Mar, a Noble House Resort —Del Mar, CA
- $26.25 an hour
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Computer skills
- Free parking
- Paid holidays
1d
Lead Administrative Coordinator
Del Mar Family Dentistry —Solana Beach, CA
- $27 - $35 an hour
- Full-time
- Dental office
- 5 years
- HIPAA
- Vision insurance
Quick Apply
VP, Divisional Administrative Manager
LPL Financial —San Diego, CA
- $142,964 - $238,342 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Health insurance
- Paid time off
Quick Apply

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Administrative Manager

Sciens Building Solutions -
Vista, CA

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Office supply management
Vendor relationship building
Practicing in a sourcing or procurement role
Customer communication
Staff supervision
Office activity coordination
Team supervision
Accounts receivable management
Customer service
Standard Operating Procedures (SOPs) implementation
Filing
Executive administrative support
Mid-level
Improving operational efficiency
High school diploma or GED
Invoice payment processing
Task prioritization
Mail management
Vendor relationship management
Office supply ordering
Organizational skills
Interdisciplinary policy and procedure development experience
HR support
Corporate event planning
Productivity software
Managing executive calendars
Task assignment
Tracking inventory levels
Communication skills
Policy Development

Full Job Description

THE POSITION IN A NUTSHELL
Sciens Building Solutions seeks an Administrative Manager to join its fun and rapidly growing team. The Administrative Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This person is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. We are looking for an energetic professional who doesn't mind wearing multiple hats. The role requires experience in handling a wide range of administrative and executive support-related tasks and someone who is able to work independently with little or no supervision. You should be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

WHAT YOU’LL BE DOING (and doing well!)

Act as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
Accounts Payable
Accounts Receivable - Construction Billing (AIA Billing)
Process Payroll (includes about 5-10% of Certified Payroll)
Organize office operations and procedures, and schedule meetings and appointments.
Partner with People & Culture (HR) to maintain office policies, as necessary.
Coordinate with IT department on all office equipment.
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
Provide general support to reception; assist with visitors.
May maintain Division leadership schedules, calendars and appointments.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
Maintain office efficiency through planning and execution of equipment procurement, layouts, and office systems.
Develop and implement office policies by setting up procedures and standards to guide office operations.
Ensure that results are measured against standards, while making necessary changes along the way.
Review and analyze special projects and keep leadership properly informed.
Develop standards and promote activities that enhance operational procedures.
Participate actively in the planning and execution of company events, such as annual holiday party.
Monitor and maintain office supplies inventory; review and approve office supply acquisitions.
Help ensure all employees embrace our safety culture and comply with all safety initiatives.

WHAT WE LIKE ABOUT YOU

High school diploma.
2-5 years of proven office/administrative management experience.
Excellent written and verbal communication skills.
Excellent interpersonal and customer service skills.
Excellent time management skills and the ability to multi-task and prioritize work; strong organization and planning skills.
Attention to detail and problem-solving skills.
Basic knowledge of accounting, data, administrative, human resources, and business practices and procedures.
Basic understanding of administrative and clerical procedures and systems.
Proficient with Microsoft Office Suite or related software.

WHAT WE’RE BRINGING TO THE TABLE

Competitive salary based on qualifications.
Paid time off plan and holidays.
401(k) matching.
Short term and long-term disability.
Medical, dental, and vision plans with options.
Life insurance.
Professional career development opportunities.

$80,000-$90,000 DOE

Quick Apply

Refine Your Search

administration manager jobs in oceanside, ca

Administrative Manager

Workplace Experience Manager

Supervisor- Front Office

Front Office Manager- Temporary

Front Office Night Manager - Hilton La Jolla Torrey Pines

Assistant Manager (Administrative Assistant)

Experienced Front Desk Supervisor

ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE

Office Assistant/Social Media Manager

Lab Administrative Manager

Front Office Manager (The Cassara Carlsbad)

Office Manager/Administrative Assistant

Office Manager

School Office Manager/ Administrative Assistant Bilingual (Spanish) Contracted and/or Limited Term

Executive Life Manager

Front Desk Night Audit Supervisor

Front Desk / Manager-in-Training

Front Desk Supervisor

Lead Administrative Coordinator

VP, Divisional Administrative Manager

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