Top 20 Personal assistant Jobs in Oconomowoc, Wi

Senior Administrative Assistant - Chief of Staff & Advancement
Versiti, Inc. —Wauwatosa, WI
- Full-time
- Hybrid work
- Microsoft Excel
- Word processing
- 3 years
- Paid holidays
- Disability insurance
Departmental Executive Assistant
Waukesha County, WI —Waukesha, WI
- $26.19 - $36.37 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Free parking
- Wellness program
7d
Administrative Assistant (Executive Support)
GMR Marketing —New Berlin, WI
- $50,000 - $60,000 a year
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Health savings account
- Employee stock purchase plan
Executive Assistant
KHS USA Inc. —Waukesha, WI
- Research
- Mid-level
- Office
EXECUTIVE ASSISTANT, FCH - QUALITY - PROCESS IMPROVEMENT
Froedtert Health —Milwaukee, WI
- Full-time
- 5 years
- High school diploma or GED
- Military encouraged
- Continuing education credits
- Disability insurance
2d
EXECUTIVE ASSISTANT, FCH - HUMAN RESOURCES
Froedtert Health —Menomonee Falls, WI
- Full-time
- 5 years
- Office
- High school diploma or GED
- Continuing education credits
- Disability insurance
Executive Assistant & Office Manager
Boelter —Pewaukee, WI
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- AD&D insurance
Quick Apply
Executive Support Specialist - Office of the Chancellor - Temporary Position
University of Wisconsin Whitewater —Whitewater, WI
- $31.25 - $33.55 an hour
- Full-time
- Mid-level
- Office
- University
- 403(b)
Senior Administrative Assistant
JPMorganChase —Brookfield, WI
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
Executive Assistant
KHS USA INC —Waukesha, WI
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant II - Office of the Provost - Academic Affairs
University of Wisconsin Whitewater —Whitewater, WI
- $49,000 - $55,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
17h
ADMINISTRATIVE ASSISTANT SR, FCH - HEART & VASCULAR SVCS ADMIN
Froedtert Health —Milwaukee, WI
- Full-time
- 6 years
- Mid-level
- High school diploma or GED
- Continuing education credits
- Disability insurance
Executive Assistant for Student Affairs - Student Affairs
University of Wisconsin Whitewater —Whitewater, WI
- $42,800 - $47,000 a year
- Weekends as needed
- Writing skills
- Research
- Mid-level
Administrative Assistant
Your Personal Gardener & Arborist —East Troy, WI
- $25 - $30 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
1h
Executive & Valuation Coordinator
Barreiro & Associates, LLC —Waukesha, WI
- $20 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
3d

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Departmental Executive Assistant
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Senior Administrative Assistant - Chief of Staff & Advancement

Versiti, Inc. -
Wauwatosa, WI

Apply Now

Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Microsoft Excel
Phone communication
Copy machines
Executive administrative support
High school diploma or GED
Fax machines
Telephone systems
Multi-line phone systems
Productivity software
Faxing

Full Job Description

Overview:

Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary:

The Senior Administrative Assistant provides high level administrative and operational support to The Chief of Staff and Director of Advancement as well as the Advancement team, ensuring seamless coordination of priorities, communications, and deliverables. This role serves as a central partner in planning and executing Advancement events, managing logistics, timelines, vendor coordination, and on site support to deliver a professional and mission aligned experience for donors, partners, and internal stakeholders. The Senior Administrative Assistant anticipates needs, exercises sound judgment, and maintains discretion while balancing multiple leaders, projects, and deadlines in a fast paced environment. Through strong organizational skills and a collaborative approach, this position strengthens Advancement team effectiveness and supports the successful execution of strategic initiatives and events.

Total Rewards Package:

Benefits
Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.

Responsibilities:

MAJOR RESPONSIBILITIES

The Senior Administrative Assistant provides advanced administrative and operational support to assigned executives and their areas of responsibility, with a strong focus on supporting initiatives and events.
- Manages schedules using electronic calendar system.
- Arranges various meetings and workshops including internal and external participants.
- Coordinates travel arrangements and prepares itineraries.
- Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations.
- Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit.
- Provides administrative support to meetings and committees as assigned.
- Participates in team concept providing cross-coverage in department.
- Advance skills in Excel and Powerpoint

GENERAL DUTIES

- Organizes and maintains file system.
- Places and screens phone calls.
- Opens and sorts mail.
- Performs incidental word processing/typing, photocopying and faxing.
- Deals appropriately with confidential situations and materials.
- Participates in meetings and work groups as needed.
- Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.

Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
Understands and performs in accordance with all applicable regulatory and compliance requirements
Complies with all standard operating policies and procedures

Qualifications:

Education

High School Diploma or equivalent required
Advanced education in business or administrative training preferred

Experience

3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
Familiarity with health care environment preferred

Knowledge, Skills and Abilities

Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
Ability to work under minimal supervision required
Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
Excellent verbal and written communication skills required

Tools and Technology

Personal computer and printers required
Fax and copy machines required
Multiple phone lines required

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Refine Your Search

personal assistant jobs in oconomowoc, wi

Senior Administrative Assistant - Chief of Staff & Advancement

Departmental Executive Assistant

Administrative Assistant (Executive Support)

Executive Assistant

EXECUTIVE ASSISTANT, FCH - QUALITY - PROCESS IMPROVEMENT

EXECUTIVE ASSISTANT, FCH - HUMAN RESOURCES

Executive Assistant & Office Manager

Executive Support Specialist - Office of the Chancellor - Temporary Position

Senior Administrative Assistant

Executive Assistant

Executive Assistant II - Office of the Provost - Academic Affairs

ADMINISTRATIVE ASSISTANT SR, FCH - HEART & VASCULAR SVCS ADMIN

Executive Assistant for Student Affairs - Student Affairs

Administrative Assistant

Executive & Valuation Coordinator

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