Top 2055 facilities assistant Jobs in oklahoma

Executive Assistant
Tmat Products —Mustang, OK
- $65,000 - $82,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
Quick Apply
12d
Physician Assistant or Nurse Practitioner (Primary & Urgent Care)
Aspire Health Management LLC —Tulsa, OK
- $70 - $80 an hour
- Full-time
- BLS Certification
- Urgent Care
- Mid-level
- Travel reimbursement
- Mileage reimbursement
Quick Apply
Medical Assistant - Wound Care
Tulsa Cardiovascular Center of Excellence —Tulsa, OK
- Full-time
- Spanish
- Vital signs
- English
- Health insurance
- 401(k)
Quick Apply
Dental Front Office Assistant
Periodontal Implant Center North —Edmond, OK
- Full-time
- Dental office
- Clinic experience
- Mid-level
- Health insurance
- Vision insurance
Quick Apply
Certified Occupational Therapy Assistant (COTA) - Full or Part Time - Wakita, OK
Century Rehabilitation —Wakita, OK
- Full-time
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Mid-level
- Continuing education credits
- Health insurance
Quick Apply
Physician Assistant or Nurse Practitioner – Post Acute Care | Oklahoma City, OK | SNF Rounding
StaffMED Health Partners, LLC —Oklahoma City, OK
- $115,000 - $130,000 a year
- Weekends as needed
- Skilled nursing facility
- Nursing home
- Certified Nurse Practitioner
- Health insurance
- Dental insurance
Quick Apply
10d
Maintenance Assistant
Rainbow Health Care Community & Rainbow Assisted Living Community —Bristow, OK
- Full-time
- Skilled nursing facility
- Ability to walk for extended periods
- Computer literacy
- Dental insurance
- 401(k)
Quick Apply
Physician Assistant/Pre-Admission Testing/Full-Time/Days
Oklahoma Surgical Hospital —Tulsa, OK
- Full-time
- Surgery
- Hospital
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Nurse Practitioner or Physician Assistant | Urgent Care
NextCare —Oklahoma City, OK
- $60 - $80 an hour
- 12 hour shift
- BLS Certification
- Urgent Care
- Mid-level
Quick Apply
Physician Assistant (PA-C) Wound Care
Dynamic Wound Care —Lawton, OK
- $125,000 - $165,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- Surgery
- Health insurance
- Dental insurance
Quick Apply
8d
Assistant Manager
Red River Credit Corp —Broken Arrow, OK
- $12 - $15 an hour
- Full-time
- Bilingual
- Background check
- Basic math
- Disability insurance
- Health insurance
Quick Apply
Certified Nursing Assistant (CNA) - Night Shift $1500 Signing Bonus
Elmbrook of Atoka —Atoka, OK
- From $15 an hour
- Full-time
- Background check
- Nursing home
- In-person
- Health insurance
- Dental insurance
Quick Apply
7h
Nurse Practitioner or Physician Assistant | Urgent Care
NextCare —Yukon, OK
- $60 - $80 an hour
- 12 hour shift
- BLS Certification
- Urgent Care
- Mid-level
Quick Apply
1d
Nurse Practitioner or Physician Assistant | Urgent Care
NextCare —Moore, OK
- $60 - $80 an hour
- 12 hour shift
- BLS Certification
- Urgent Care
- Mid-level
Quick Apply
1d
Nurse Practitioner or Physician Assistant | Urgent Care
NextCare —Oklahoma City, OK
- $60 - $80 an hour
- 12 hour shift
- BLS Certification
- Urgent Care
- Mid-level
Quick Apply
1d
Commercial Lines Assistant Account Manager
INSURICA, Inc. —Oklahoma City, OK
- $43,902 - $68,776 a year
- Full-time
- Word processing
- Computer literacy
- Writing skills
Asistente de Gerente/Assistant Store Manager (Hispanic Supermarket)
Supermercados Morelos —Tulsa, OK
- $48,000 - $53,000 a year
- Weekends as needed
- Spanish
- English
- Mid-level
- Paid training
- Health insurance
Quick Apply
Assistant Project Manager
Cantera Concrete —Tulsa, OK
- Overtime
- Construction site
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Project Manager
U.S. Engineering —Tulsa, OK
- $63,120 - $113,218 a year
- Full-time
- Construction site
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Manager - The Garage Burgers and Beer - Stillwater
The Garage Burgers and Beer —Stillwater, OK
- $50,000 - $55,000 a year
- 8 hour shift
- Hospitality
- Bar
- Casual dining restaurant
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant

Tmat Products
Mustang, OK

Quick Apply

Job Details

Full-time
$65,000 - $82,000 a year
12 days ago

Qualifications

Accounting systems
Confidential information handling
Microsoft Excel
Property management tools
Executive administrative support
Driver's License
Expense reports
QuickBooks Online
QuickBooks
Productivity software
Office management
Property management
Financial compliance

Full Job Description

Location: Mustang, Oklahoma -On-Site
Employment Type: Full-Time
Salary Range: $65,000 – $82,000 annually (depending on experience)

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to the owner across a diverse portfolio of businesses and real estate holdings. This role is critical in ensuring operational efficiency, vendor management, compliance tracking, and accurate record-keeping across multiple entities. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and maintains strict attention to detail with documentation and follow-up.

Key Entities Supported:

Tmat Products, LLC (primary operating company – Tmat.com)
Separate management & consulting LLC
Real estate holding LLC
4 separate properties with rental, cattle, and wind incomes

Primary Responsibilities:
Vendor & Operations Management

Serve as the central point of contact for all vendors across the businesses, including maintenance, service providers, and suppliers.
Coordinate vehicle maintenance and service schedules for company vehicles across entities.
Manage vendors for farm operations (spraying, fencing, equipment, etc.) and rental properties.
Oversee minor household/personal vendors as needed.

Record-Keeping & Compliance

Maintain meticulous, organized records for maintenance, services, and vendor activities.
Track and monitor business registrations, renewals, and compliance deadlines.
Manage insurance policies: track renewals, obtain quotes, and coordinate updates as needed.
Organize and file all business and personal documents with a strong system for easy retrieval.

Expense & Financial Administration

Manage receipt collection, expense tracking, and categorization for the owner personally and across business entities.
Prepare and organize expense reports and supporting documentation for the CPA and accounting team.
Coordinate with the company CPA on tax-related documents, compliance items, and financial records as needed.
Support basic bookkeeping coordination with accountants.

Administrative & Executive Support

Handle day-to-day office administration for Tmat Products, LLC.
Schedule and coordinate meetings, appointments, and travel as required.
Anticipate needs, prioritize tasks, and proactively solve problems with minimal supervision.
Assist with special projects and other duties as assigned.

Qualifications & Requirements:

3+ years of experience as an Executive Assistant, Administrative Assistant, Bookkeeper, or similar role
Experience with QuickBooks Online, expense tracking, and basic accounting concepts
Strong proficiency in Microsoft Office (especially Excel) and document management
Familiarity with compliance tasks (business registrations, insurance, sales tax preferred)
Valid driver’s license and reliable transportation (occasional local travel to properties)
High level of discretion, integrity, and ability to work independently

Preferred Skills:

Experience using accounting or expense software (QuickBooks, Expensify, etc.).
Familiarity with property management or vehicle fleets.
Interest in small business operations and real estate.

Work Environment & Compensation:

Full-time position based in the Oklahoma City area.
Competitive salary based on experience.
Opportunity to play a key role in supporting a growing multi-faceted business portfolio.

This is a high-impact role for someone who enjoys variety, takes ownership of processes, and wants to contribute meaningfully to the success of several interconnected businesses.

Pay: $65,000.00 - $82,000.00 per year

Application Question(s):

This role requires a background check and verification of at least three professional references prior to hire - are you comfortable proceeding on that basis?
This role requires signing a confidentiality agreement at offer covering both business and personal information - are you comfortable with that, and can you briefly describe how you've handled sensitive information in past roles?
This role includes coordinating personal vendors for the owner - lawn service, pool, home repairs - alongside the business work. How does that sit with you?
Have you ever had to push back on a boss or tell them something they didn't want to hear? What happened?
In one paragraph (5–7 sentences max), summarize your relevant experience and why you should be trusted with sensitive business and personal information - focus on the highlights and key facts, not your full resume. The ability to communicate concisely is a core part of this job.

Experience:

Executive Assistant, Administrative Assistant, or Bookkeeper: 3 years (Preferred)

Ability to Commute:

Mustang, OK 73064 (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in oklahoma

Executive Assistant

Physician Assistant or Nurse Practitioner (Primary & Urgent Care)

Medical Assistant - Wound Care

Dental Front Office Assistant

Certified Occupational Therapy Assistant (COTA) - Full or Part Time - Wakita, OK

Physician Assistant or Nurse Practitioner – Post Acute Care | Oklahoma City, OK | SNF Rounding

Maintenance Assistant

Physician Assistant/Pre-Admission Testing/Full-Time/Days

Nurse Practitioner or Physician Assistant | Urgent Care

Physician Assistant (PA-C) Wound Care

Assistant Manager

Certified Nursing Assistant (CNA) - Night Shift $1500 Signing Bonus

Nurse Practitioner or Physician Assistant | Urgent Care

Nurse Practitioner or Physician Assistant | Urgent Care

Nurse Practitioner or Physician Assistant | Urgent Care

Commercial Lines Assistant Account Manager

Asistente de Gerente/Assistant Store Manager (Hispanic Supermarket)

Assistant Project Manager

Assistant Project Manager

Assistant Manager - The Garage Burgers and Beer - Stillwater

I want to receive the latest job alert for facilities assistant in oklahoma

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