Top 37 Entry level administrator Jobs in Oklahoma City, Ok

Administrative Operations Coordinator – Aviation & Shareholder Services
Midland Financial Co. —Bethany, OK
- Holidays
- Research
- Mid-level
- Office
10d
Case Administrator
Oklahoma Western District Court —Oklahoma City, OK
- $44,701 - $72,654 a year
- Computer literacy
- Writing skills
- Office
Administrative Coordinator
University of Oklahoma —Oklahoma City, OK
- Up to $24.18 an hour
- Monday to Friday
- Background check
- Administrative experience
- High school diploma or GED
Admin Support Specialist
University of Oklahoma —Oklahoma City, OK
- $31,000 - $33,000 a year
- Monday to Friday
- Background check
- Office
- Administrative experience
Administrative Fellow - OUHSC Invite Only
OU Health —Oklahoma City, OK
- Full-time
- Hospital
- No experience needed
- Business Administration
- Health insurance
- Dental insurance
Admin Coordinator
University of Oklahoma —Oklahoma City, OK
- Monday to Friday
- Background check
- Office
- Administrative experience
5d
Systems Administrator
Diamondback Energy —Oklahoma City, OK
- Full-time
- Azure
- Computer Science
- Windows
1d
Administrative Assistant I
Dow Aero, LLC —Oklahoma City, OK
- Full-time
- Customer service
- Computer literacy
- Pass drug screening
- Opportunities for advancement
Quick Apply
Office Coordinator
EQV EMPLOYEE MANAGEMENT LLC —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Account Coordinator
EVANS NATIONAL —Oklahoma City, OK
- $45,000 - $55,000 a year
- Administrative experience
- Bachelor's degree
- 1 year
- Health insurance
- Dental insurance
6d
Extension Administrative Support Assistant - Oklahoma
Oklahoma State University —Oklahoma County, OK
- $14 - $16 an hour
- Weekends as needed
- No experience needed
- Office
- Administrative experience
Office Assistant
Camouflage Roofing & Construction —Oklahoma City, OK
- From $16 an hour
- Part-time
- Inventory management
- No experience needed
- Office
Quick Apply
1d
Administrative Assistant (ECS)
Sunbeam Family Services, Inc. —Oklahoma City, OK
- Weekends as needed
- Spanish
- Computer literacy
- Writing skills
Contract Administrator (Deployable)
US Defense Contract Management Agency —Oklahoma City, OK
- $74,678 - $105,547 a year
- Part-time
- Up to 50% travel
- Pass drug screening
- Research
- Dental insurance
8d
Administrative Assistant – Proofreading and Writing
Hobby Lobby —Oklahoma City, OK
- Microsoft Excel
- Research
- Office
- Paid holidays
- Disability insurance
Office Support Administrator I
Garver —Oklahoma City, OK
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
Quick Apply
12d
Serv Dept Admin Assistant (MM-362)
WAUKESHA-PEARCE INDUSTRIES LLC —Oklahoma City, OK
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Recruiting Admin - Entry Level
MID WEST HOSE AND SPECIALTY INC —Oklahoma City, OK
- $18 - $21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
12d
PEAK - Administrative Coordinator for OKC Residency Program
University of Oklahoma —Oklahoma City, OK
- $24.18 an hour
- Monday to Friday
- Background check
- Computer literacy
- Writing skills
Quick Apply
2d
Contracting & Acquisition Administrator
The State of Oklahoma —Oklahoma County, OK
- $97,614.40 a year
- Extended hours
- Background check
- Writing skills
- Research
- Paid holidays
9d

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Administrative Operations Coordinator – Aviation & Shareholder Services

Midland Financial Co.
Bethany, OK

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Job Details

10 days ago

Qualifications

Project team coordination
Project reporting
Sourcing
Office activity coordination
Fuel record maintenance
Expiration dates monitoring
Business travel arrangements
Rental car coordination
Catering experience
Operations coordination planning
Executive administrative support
Inbound logistics
Research
Mid-level
Pre-flight cabin setup
Fleet management
Flight tracking
Invoice payment processing
Transportation management
Expense reports
Bachelor's degree
Financial records management
Airport ground support
Financial record maintenance
Air transportation logistics
Invoice reconciliation
Shipping and receiving inventory management
Passenger assistance
Vendor communication
Organizational skills

Full Job Description

The Administrative Operations Coordinator – Aviation & Shareholder Services provides comprehensive administrative, operational, and project coordination support to the Aviation Department and Shareholder Office in a high-touch, availability-driven flight operation. This role has a high level of responsibility for advanced administrative support and coordination of workflows, timelines, logistics, and cross-functional communication. The position is critical to ensuring seamless aircraft readiness, accurate financial processing, responsive passenger support, and efficient execution of operational initiatives across routine and time-sensitive travel needs.

The role supports multiple aircraft, flight department staff, and Shareholder Office needs by coordinating logistics, maintaining systems and records, supporting cabin and provisioning requirements often outside regular business hours, and ensuring timely processing of aviation-related expenses. Workload fluctuates based on trip volume, operational tempo, and project priorities, and the role is essential to preventing delays, supporting shareholders and senior leadership, maintaining a high standard of service, and ensuring projects and operational initiatives are completed efficiently and accurately.

This position combines advanced administrative support with project coordination and execution responsibilities. It manages workflows, timelines, vendor coordination, documentation, reporting, and communication across internal stakeholders, pilots, vendors, handlers, and Shareholder Office contacts to keep aviation operations and related initiatives aligned and on schedule.

Key Responsibilities

Aircraft Operations Support

Ability to be available to assist 24/7/365 days with time sensitive tasks related to aircraft scheduling, dispatch coordination, and provisioning, including customs logistics and flight support services at departure and destination airports.
Respond to last‑minute trip changes and urgent operational needs, frequently outside standard business hours and across multiple time zones.
Coordinate fuel releases, handlers, parking, and ground support services.

Passenger Services and Logistics

Arrange and manage ground transportation, including car services and rental vehicles for shareholders, often on short notice 24/7/365 days.
Coordinate catering for passengers and crew, including sourcing, ordering, and—when in Oklahoma City—physical pickup and delivery.
Maintain and proactively update passenger preference profiles.

Aircraft Preparation and Cabin Support

Provide hands‑on support as needed, including assisting with aircraft movement in and out of the hangar, pre‑ and post‑flight cabin preparation, restocking, reprovisioning galleys, and maintaining cabin amenities.
Coordinate laundering or dry cleaning of soft goods and ensure cabins are fully prepared for upcoming trips.

Financial and Administrative Responsibilities

Prepare and submit all aviation‑related accounts payable, including fuel, FBO and handling fees, maintenance vendors, training providers, and other operational expenses.
Reviewing flight logs after each flight and maintaining all Passenger and flight details in BART
Process and manage co‑tenancy invoices related to shared hangar operations, ensuring accurate allocation, tracking, and reconciliation.
Monitor aviation credit card activity and coordinate monthly expense reporting for flight department staff daily during business weeks.
Prepare monthly aircraft usage reports and maintain updates in BART and other aviation tracking systems.

Inventory and Facility Support

Maintain inventory for each aircraft, including cabin supplies, catering items, and operational materials at minimum monthly. This requires STRONG ATTENTION to detail. Including checking expiration dates monthly and ensuring that any items expiring within the upcoming 30 days are proactively removed from the aircraft prior to going into service.
Support day‑to‑day hangar operations by managing inbound and outbound shipments, including time‑critical aircraft parts and equipment.
Oversee package tracking and ensure accurate receipt and distribution of deliveries within the hangar facility.

Additional Aviation Operational Support

Assist with unplanned maintenance logistics, passenger assistance, and rapidly evolving operational requirements.
Support increased flight activity and related responsibilities as business travel demands grow.
Perform other duties as assigned in support of the Aviation Department.

Shareholder Services Office Support

As time allows, provide administrative support to the Shareholder Services office, including assisting the COO and other managers as needed with scheduling, documentation, meeting coordination, reporting, and general office support needs.
Support cross-functional coordination between the Aviation Department, Shareholder Services office, vendors, advisors, and internal team members to help ensure timely communication and completion of administrative priorities.
Assist with special projects, research, process documentation, project tracking, and other operational initiatives as time allows and business priorities require.

Qualifications

Experience and Skills

Bachelor's degree strongly preferred
One to three years of experience in administrative, aviation support, executive assistant, or similar operational role.
Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, reactive environment.
High level of attention to detail, particularly in financial processing, recordkeeping, and logistics coordination.
Strong technical proficiency, including comfort working with aviation management systems, reporting tools, and standard business software.

Availability and Work Style

Willingness and ability to respond to after‑hours calls, weekend needs, holidays, and time‑sensitive operational requests.
Flexible, service‑oriented mindset with a proactive approach to anticipating needs and resolving issues.
Ability to maintain confidentiality and exercise sound judgment when supporting shareholders and senior leadership.

Personal Attributes

Professional, dependable, and calm under pressure.
Strong communication skills and ability to coordinate effectively with pilots, vendors, handlers, and internal stakeholders.
Comfortable performing both administrative and hands‑on operational tasks as required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

entry level administrator jobs in oklahoma city, ok

Administrative Operations Coordinator – Aviation & Shareholder Services

Case Administrator

Administrative Coordinator

Admin Support Specialist

Administrative Fellow - OUHSC Invite Only

Admin Coordinator

Systems Administrator

Administrative Assistant I

Office Coordinator

Account Coordinator

Extension Administrative Support Assistant - Oklahoma

Office Assistant

Administrative Assistant (ECS)

Contract Administrator (Deployable)

Administrative Assistant – Proofreading and Writing

Office Support Administrator I

Serv Dept Admin Assistant (MM-362)

Recruiting Admin - Entry Level

PEAK - Administrative Coordinator for OKC Residency Program

Contracting & Acquisition Administrator

I want to receive the latest job alert for entry level administrator in oklahoma city, ok

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