Top 254 program assistant Jobs in oklahoma city, ok

Geotechnical Project Coordinator
Terracon —Oklahoma City, OK
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Geotechnical Transportation Project Coordinator
Terracon —Oklahoma City, OK
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Executive Assistant
Tmat Products —Mustang, OK
- $65,000 - $82,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
Quick Apply
11d
Construction Project Coordinator / Estimator
Knox Glass Company —Oklahoma City, OK
- $23 - $27 an hour
- Full-time
- Construction site
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Support Engineering Data Specialist 3
Caliberr Staffing —Oklahoma City, OK
- $46.95 - $68.25 an hour
- Full-time
- Military
- Data analysis skills
- Research
Quick Apply
Administrative Assistant
Optum —Oklahoma City, OK
- $17.98 - $32.12 an hour
- 8 hour shift
- Microsoft Word
- 18 years or older
- CPR Certification
- On-the-job training
Office Assistant
SSM Health —Oklahoma City, OK
- Part-time
- No experience needed
- High school diploma or GED
- Children
- Paid parental leave
- Health insurance
Administrative Assistant - Oklahoma City, OK (Part-Time)
Fast Enterprises —Oklahoma City, OK
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Office
- Finance
Administrative Assistant - Part-Time
Oklahoma City Admin —Oklahoma City, OK
- $17.00 - $19.50 an hour
- Part-time
- Office
- Organizational skills
- In-person
Quick Apply
14h
Administrative Assistant
DNA Solutions —Oklahoma City, OK
- $19 - $21 an hour
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Financial Coordinator
University of Oklahoma —Oklahoma City, OK
- $24.18 an hour
- Monday to Friday
- Background check
- Finance
- University
4d
Administrative Assistant - OKC
SkyWest Airlines —Oklahoma City, OK
- From $15.75 an hour
- Online Application
- Microsoft Excel
- Basic math
- Office
- Profit sharing
- 401(k) matching
8d
Future Buyer Administrative Assistant
Hobby Lobby —Oklahoma City, OK
- From $20.15 an hour
- Full-time
- Microsoft Outlook
- Merchandising
- Basic math
- Paid holidays
- Disability insurance
Invoicing Administrative Assistant
Locke Supply Co —Oklahoma City, OK
- $16 - $19 an hour
- Computer literacy
- Office
- Administrative experience
- Employee stock ownership plan
Quick Apply
7d
Full Time Office Assistant
LaserLight Skin Clinic —Edmond, OK
- $18 - $20 an hour
- Full-time
- Computer literacy
- Office
- Computer skills
- Paid time off
- Employee discount
Quick Apply
2d
Administrative Coordinator
University of Oklahoma —Oklahoma City, OK
- $38,700 - $50,300 a year
- Monday to Friday
- Background check
- Medical office experience
- Mid-level
Administrative Assistant
Group 1 Automotive, Inc. —Oklahoma City, OK
- From $20 an hour
- Full-time
- Dealership
- Computer literacy
- Administrative experience
- Employee stock purchase plan
- Disability insurance
Quick Apply
Part Time Administrative Assistant/Sample Processing
North American Deer Registry —Edmond, OK
- $18 - $20 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Retirement plan
Quick Apply
Administrative Secretary/Wellness Coordinator
City of Midwest City —Midwest City, OK
- $21.16 - $22.40 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Life insurance
3d
Taxpayer Support Specialist
Oklahoma Tax Commission —Oklahoma County, OK
- $55,000 a year
- Overtime
- Background check
- Spanish
- Microsoft Excel
- Paid parental leave
- Paid holidays

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Geotechnical Project Coordinator

Terracon -
Oklahoma City, OK

Apply Now

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Customer communication
Spreadsheets
High school diploma or GED
Driver's License
Productivity software

Full Job Description

Oklahoma City, Oklahoma
Job ID 36289BR
United States

General Responsibilities:

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.

Essential Roles and Responsibilities:

Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
Draft communications & documentation and perform updates to systems including TerraNet and CRM.
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
Schedule/coordinate utility locating services and clearances as needed for projects.
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
Schedule and communicate with the client regarding project report status, delivery schedule, system access.
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.

Document Control

Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
Track and route documents into internal and/or external systems complying with client protocols and requirements.
Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
Provide a variety of project support related tasks involving document management.
Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

Project Delivery Support

Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
Works with client to access and work within external systems, if applicable and required.
Schedule and communicate with the client regarding project report status and delivery schedule.
Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
Interact with key client contacts as needed or as directed.
Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
Maintain updates to project status including timelines and deliverable dates and financial data.
Works with offices to ensure that client specific requirements are understood and followed.
Works with offices on change order requests to ensure timely delivery to client and approval.
Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
Work with NAM to develop/maintain any Program Manual or related documents.
Support project/program leadership with client communication plans.
Maintain, communicate, and track milestones to project team.
Support project/program manager with resource management and resource assignment.

Compass Delivery Focus

Maintains and updates project or program-level Compass, as applicable.
Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.

General

Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
Be responsible for maintaining quality standards on all projects.
Perform other duties as assigned.

Requirements:

High school diploma and a minimum of 4 years’ related experience.
Associate or bachelor’s degree in related field preferred.
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
Fluent in Microsoft Office applications.
A valid driver’s license with acceptable violation history may be required.

About Us

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

About the Team

Innovation and hands-on practice come together in our geotechnical consulting services. We provide geotechnical services nationwide for a wide range of projects, drawing on six decades of historical geotechnical data, a fleet of more than 200 drill rigs, 140 accredited laboratories, and thousands of employees to quickly organize or capture site data wherever projects are located. From AI-supported solutions and predictive technologies to geophysics and traditional exploration, we deliver precision, value-added subsurface information and engineering and scientific expertise to solving our clients’ challenges and achieve their goals for project sustainability, quality, and efficiency.

EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Type: Full-time

Work Location: In person

Apply Now

Refine Your Search

program assistant jobs in oklahoma city, ok

Geotechnical Project Coordinator

Geotechnical Transportation Project Coordinator

Executive Assistant

Construction Project Coordinator / Estimator

Support Engineering Data Specialist 3

Administrative Assistant

Office Assistant

Administrative Assistant - Oklahoma City, OK (Part-Time)

Administrative Assistant - Part-Time

Administrative Assistant

Administrative Financial Coordinator

Administrative Assistant - OKC

Future Buyer Administrative Assistant

Invoicing Administrative Assistant

Full Time Office Assistant

Administrative Coordinator

Administrative Assistant

Part Time Administrative Assistant/Sample Processing

Administrative Secretary/Wellness Coordinator

Taxpayer Support Specialist

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