Top 29 Senior administrative coordinator Jobs in Oklahoma City Ok

Executive Affairs Coordinator
Oklahoma State Regents For Higher Education —Oklahoma City, OK
- $83,385 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Travel reimbursement
Sr. Education Program Coordinator
University of Oklahoma —Oklahoma City, OK
- $45,600 - $60,400 a year
- Monday to Friday
- Background check
- 1 year
- Senior level
Senior Program Coordinator
University of Oklahoma —Norman, OK
- $55,000 - $60,000 a year
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
7d
senior coordinator transportation
US Foods, Inc. —Oklahoma City, OK
- $19 - $30 an hour
- Overtime
- Microsoft Outlook
- Basic math
- Research
10h
Sr. Program Coordinator- Energy Programs
University of Oklahoma —Norman, OK
- Up to $60,400 a year
- Weekends as needed
- Background check
- Mid-level
- University
Care Coordinator - Part-Time
EmpowerMe Wellness —Norman, OK
- $17 - $22 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Computer literacy
Project Coordinator
University of Oklahoma —Norman, OK
- $21 an hour
- Monday to Friday
- Background check
- Mid-level
- University
Sr. Transaction Coordinator - Remote or Hybrid
Cushman & Wakefield —Oklahoma City, OK
- $55,250 - $65,000 a year
- Full-time
- Remote
- Mid-level
- 2 years
- Health savings account
- Disability insurance
Quick Apply
Senior Student Program Coordinator
University of Oklahoma —Norman, OK
- Up to $50,300 a year
- Monday to Friday
- Background check
- Mid-level
- University
Telephonic Quality Outreach Professional
Humana —Oklahoma City, OK
- $48,300 - $65,300 a year
- Full-time
- Hybrid work
- Spanish
- Microsoft Excel
- Mid-level
- Paid parental leave
- Paid holidays
Investment Banking Coordinator
BOK Financial —Oklahoma City, OK
- Writing skills
- Mid-level
- Office
Sr. HR Generalist
OKANA Resort & Indoor Waterpark —Oklahoma City, OK
- $65,000 - $75,000 a year
- Full-time
- 8 years
- Bachelor's degree
- Mentoring
- Health insurance
- Paid time off
Quick Apply
14d
Administrative Operations Coordinator – Aviation & Shareholder Services
Midland Financial Co. —Bethany, OK
- Holidays
- Research
- Mid-level
- Office
Sr Contract/Grant Coordinator
University of Oklahoma —Oklahoma City, OK
- Contract
- Background check
- Mid-level
- Office
Zoning Coordinator
CBRE —Oklahoma City, OK
- Full-time
- Microsoft Outlook
- Basic math
- Research
Mobile Nurse Clinic Coordinator 1-2
Oklahoma City-County Health Department —Oklahoma City, OK
- $2,636 - $2,845 a month
- Online Application
- Background check
- CPR Certification
- Nursing
- Health insurance
- Dental insurance
OSL Memory Care Coordinator
OMEGA SENIOR LIVING LLC —Edmond, OK
- Full-time
- CPR Certification
- BLS Certification
- English
- Flexible schedule
3d
Family Engagement Project Specialist, Seasonal
Sunbeam Family Services, Inc. —Oklahoma City, OK
- Seasonal
- Background check
- Spanish
- Computer literacy
Program Coordinator
REGIONAL FOOD BANK OF OKLAHOMA —Oklahoma City, OK
- $20 an hour
- Overtime
- Background check
- Inventory management
- Pass drug screening
13d
Human Resources Coordinator
Ocean Dental —Edmond, OK
- Full-time
- Microsoft Outlook
- Office
- Organizational skills

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Executive Affairs Coordinator

Oklahoma State Regents For Higher Education -
Oklahoma City, OK

Apply Now

Job Details

Full-time
$83,385 a year

Benefits

Travel reimbursement

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Copy machines
Executive administrative support
Video conferencing software
Microsoft Teams
Document management systems

Full Job Description

This position provides high-level administrative and organizational support to the Vice Chancellor for Administration, the Chancellor, and members of the Oklahoma State Regents for Higher Education and coordinates executive office activities, meetings, programs, events, and related administrative functions.

Responsibilities and Duties

Provide high-level administrative support to the Chancellor and Vice Chancellor for Administration, including scheduling, meeting preparation, correspondence, document preparation, records management, and follow-up on assignments and deadlines.
Serve as a primary administrative point of contact for State Regents and coordinate their schedules, meetings, travel, reimbursements, correspondence, materials, and other logistical needs.
Assist the Vice Chancellor for Administration in coordinating preparation of agendas for regular, special, and committee meetings of the State Regents, including filing meeting notices, tracking submissions and deadlines, organizing and reviewing materials, coordinating revisions, compiling and distributing final agenda materials, and maintaining related records.
Coordinate logistical arrangements for State Regents meetings, including facilities, lodging, transportation, catering, technology, and related communications.
Assist with maintaining official State Regents records, including meeting minutes, resolutions, and related documentation.
Coordinate administrative materials and arrangements for incoming State Regents, including orientation materials, photographs, nameplates, academic regalia, and other related needs.
Prepare agendas and materials for senior leadership meetings and other meetings coordinated through the Chancellor’s Office, as requested by the Vice Chancellor for Administration.
Serve as the primary staff coordinator for scholarship programs managed through the Chancellor’s Office, including managing annual timelines; distributing application and nomination materials; communicating requirements and deadlines; coordinating submissions, reviews, selections, award notifications, and payments; serving as the primary contact for institutions, applicants, recipients, judges, and program partners; and maintaining complete program records.
Assist the Vice Chancellor for Administration with the Regents Education Program by serving as the primary staff coordinator for tracking continuing education completed by State Regents and other governing board members across the state; maintaining compliance records; communicating requirements, deadlines, and completion status; collecting and verifying documentation; preparing reports; and coordinating registration, materials, logistics, and recordkeeping for program events.
Coordinate Chancellor’s Office events and activities, including retreats, Council of Presidents events, and other meetings or conferences as requested.
Serve as backup to the Chancellor’s scheduler.
Perform other similar duties as assigned by the Chancellor or Vice Chancellor for Administration.

Minimum Qualifications

Bachelor’s degree and at least five years of progressively responsible experience providing executive, administrative, board, program, or organizational support. Equivalent combinations of education and relevant experience may be considered. Must demonstrate initiative, sound judgment, discretion, strong organizational skills, and the ability to anticipate needs, manage competing priorities, work independently, and ensure timely and accurate follow-through. Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, and the ability to learn and effectively use agency systems for scheduling, document management, records tracking, virtual meetings, and related administrative functions.

Preferred Qualifications

Master’s degree. Experience providing high-level support to senior leadership and independently coordinating complex administrative processes, projects, programs, or events is preferred. Experience working with governing boards, executive offices, educational programs, or public-sector organizations is also desirable.

Supervision

The employee performs work under the supervision of the Vice Chancellor for Administration.

Work Hours Agency offices are open to the public from 8 A.M. to 5 P.M. Monday through Friday. These are the normal office hours for Agency employees. Physical Demands

Ability to remain in a stationary position for extended periods of time. Ability to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to use a computer screen and printed material, to communicate clearly, physical ability to lift up to 25 pounds, and to perform tasks that may require bending, stooping, and reaching. Must use the proper method to manually handle equipment, including but not limited to dollies, carts, and lift team members. Duties are normally performed in an office environment with a moderate noise level.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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Refine Your Search

senior administrative coordinator jobs in oklahoma city ok

Executive Affairs Coordinator

Sr. Education Program Coordinator

Senior Program Coordinator

senior coordinator transportation

Sr. Program Coordinator- Energy Programs

Care Coordinator - Part-Time

Project Coordinator

Sr. Transaction Coordinator - Remote or Hybrid

Senior Student Program Coordinator

Telephonic Quality Outreach Professional

Investment Banking Coordinator

Sr. HR Generalist

Administrative Operations Coordinator – Aviation & Shareholder Services

Sr Contract/Grant Coordinator

Zoning Coordinator

Mobile Nurse Clinic Coordinator 1-2

OSL Memory Care Coordinator

Family Engagement Project Specialist, Seasonal

Program Coordinator

Human Resources Coordinator

I want to receive the latest job alert for senior administrative coordinator in oklahoma city ok

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