Top 43 Entry level administrative assistant Jobs in Olathe, Ks

Quality Administrative Assistant
Himoinsa Power Systems —Olathe, KS
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Quick Apply
Front Office Administrative Assistant (Healthcare)
Blue Sky Fertility —Overland Park, KS
- From $21 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- Health savings account
- Paid holidays
Quick Apply
LTC Olathe Administrative Assistant
Auburn Pharmacy Inc —Olathe, KS
- Urgently hiring
- Computer literacy
- Office
- Microsoft Office
- Paid time off
- 401(k) matching
Quick Apply
6d
Administrative Assistant - 10th Judicial District
Kansas Judicial Branch —Olathe, KS
- $44,086.97 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
Quick Apply
2d
Administrative Assistant
TACO NACO KC —Overland Park, KS
- Full-time
- Hospitality
- Spanish
- English
- Employee discount
Quick Apply
Preschool Administrative Assistant
Canterbury Academy —Olathe, KS
- $16.80 - $20.50 an hour
- Urgently hiring
- School experience
- Classroom
- 18 years or older
- Paid holidays
- Health insurance
6d
NBC - General Clerk I - Full Time 1st & 2nd Shift
BRILLIENT CORPORATION —Overland Park, KS
- Full-time
- 18 years or older
- Pass drug screening
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Credentialing Specialist/Administrative Assistant
CNSCares —Overland Park, KS
- $20 - $23 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Latino Tax & Insurance —Olathe, KS
- From $15 an hour
- Full-time
- Spanish
- Computer literacy
- Writing skills
- Professional development assistance
- Flexible schedule
Quick Apply
6d
ADMINISTRATIVE ASSISTANT (FULL TIME)
Fresh & Ready Foods —Lenexa, KS
- $20 an hour
- Urgently hiring
- Background check
- Administrative experience
- Accounting
- Commuter assistance
- Disability insurance
Quick Apply
4d
Office & Project Administrative Specialist
Camm Construction Inc —Grandview, MO
- $20 - $26 an hour
- Full-time
- Office
- High school diploma or GED
- Data entry
- Health insurance
- Dental insurance
Quick Apply
6d
Office Services Coordinator
Fox Rothschild LLP —Kansas City, MO
- Inventory management
- Microsoft Office
- High school diploma or GED
Site Admin
Lemartec —Edgerton, KS
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Mileage reimbursement
- AD&D insurance
9d
Manufacturing Administrative Assistant - Edgerton, KS
The Hershey Company —Edgerton, KS
- From $23.75 an hour
- Online Application
- Background check
- Computer literacy
- Pass drug screening
- Health insurance
- Dental insurance
Document Preparation Technician
Bodwe Professional Services, LLC —Lenexa, KS
- Full-time
- Hybrid work
- Construction site
- Office
- Administrative experience
Quick Apply
15h
Administrative Project Coordinator
The University of Kansas Health System —Westwood, KS
- Full-time
- Research
- Mid-level
- Office
Nursing Administrative Assistant - FT Days | Overland Park Rehab
PAM Health, LLC —Overland Park, KS
- Full-time
- Medical office experience
- No experience needed
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
Site Admin
MasTec Inc —Edgerton, KS
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Mileage reimbursement
- AD&D insurance
9d
Front Desk Receptionist
DiPasquale Moore —Kansas City, MO
- Full-time
- Microsoft Outlook
- No experience needed
- Office
- Free parking
- Paid holidays
Quick Apply
Administrator, Specialty Tax Operations
Aprio —Overland Park, KS
- $31.25 - $43.27 an hour
- Full-time
- Remote
- Windows
- Administrative experience
- Organizational skills
- Profit sharing
- Wellness program
4d

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Quality Administrative Assistant

Himoinsa Power Systems
Olathe, KS

Quick Apply

Job Details

Full-time
From $20 an hour

Benefits

Paid parental leave
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Administrative experience
Product quality assurance
Root cause analysis
Business
Associate's degree

Full Job Description

Job Summary
The Quality Administrative Assistant will support the quality team by managing warranty, claim, Red Zone and the Quality Management System ISO 9001, coordinating repair schedules, and ensuring seamless communication with vendors and internal teams. This role involves handling all warranty claims through SAP to ensure efficient processing and accurate record-keeping, ultimately contributing to customer satisfaction and operational efficiency.

Duties

Warranty and Quality Claims Management:

Process warranty claims by gathering required documentation, verifying eligibility, and submitting claims through SAP, ensuring accuracy and compliance with company standards.
Track and monitor the status of open/closed claims within SAP, ensuring timely updates and follow-up on pending issues.
Maintain detailed records of all claims and repairs in SAP, documenting resolution, parts used, and relevant service history.
Understand the manufacturing process to report properly the non-conformities.
Identify potential problems and take steps to fix them.
Report, coordinate, and track nonconformities/claim with factory leaders.
Performs statistical controls and indicators.
Contribute to the continuous improvement of the Quality Management System.

Customer Support and Coordination:

Act as the first point of contact for vendors and internal team regarding warranty inquiries, service requests, and status updates.
Coordinate service schedules and repair times with service technicians, ensuring clear communication through SAP and other internal systems.
Escalate complex quality issues to the corresponding team members to determine the root cause of the problem and continuously improve our processes.

Documentation and Reporting:

Prepare quality reports, claim summaries, evidence, quality alerts, warranty documentation using SAP and other tools for internal/external records.
Monitor and analyze data within SAP to identify trends and areas for process improvement.
Assist in the creation and updating of the ISO 9001 Quality Management system documents, SAP workflows, and Red Zone processes as needed.

Inventory Coordination:

Work closely with the inventory team to ensure the availability of parts needed for service and warranty repairs, managing stock levels and inventory adjustments when necessary.
Communicate inventory shortages and delays to vendors and team members, coordinating alternative solutions when possible.

SAP Data Management and Process Improvement:

Manage all claim entries, updates, and adjustments within SAP, ensuring data accuracy and adherence to company procedures.
Identify opportunities to optimize claim processing workflows within SAP and recommend improvements for increased efficiency.
Provide training and support to team members on SAP functionalities related to warranty and quality claims management as needed.
Contribute to the maintenance of the Quality Management System through the correct execution of its functions and/or activities.
Contribute to the continuous improvement of the Quality Management System.
Consistently follows and adheres to all safety and good manufacturing practices (GMP's).
Other job-related duties as assigned.

Competencies, Skills, and Abilities

Associate degree in Business or related field (required), Bachelor's degree preferred
1-2 years of customer service experience and skills
2-3 years’ experience in SAP, preferred
2-3 years’ experience in ISO 9001, preferred
Proficient in ERP systems and inventory management software.
Ability to verbally communicate ideas and issues effectively to other team members and management.
Ability to write and record data and information as required by procedures.
Medium to Advanced skills in Microsoft Office (Excel, Word, Outlook, etc.)
Precise accuracy and attention to detail and quality.
Strong ability to work in a team.
Excellent communication skills,
Ability to work effectively in a fast-paced team environment.
Familiarity with generator parts and components is a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Able to use office equipment and occasionally lift a maximum of 15 pounds without help.
Specific vision abilities required by this job include close vision work with computers, and in reading, and peripheral and color vision.
Visual acuity is necessary to do the job safely and effectively.
Required to talk and hear. Frequently required to stand/sit for long periods of time.
Constantly use hands and fingers, to handle, or feel and reach with hands and arms to operate office and/or quality department equipment.

Work Environment

This position is in an office environment with frequent trips to non-air-conditioned/heated warehouse settings, with some outdoor exposure during the workday. Requires activities involving being around moving machinery, exposure to marked changes in temperature and humidity, and some exposure to dust, noise, fumes, and gases. Personal Protection Equipment usage is mandatory.

Hipower Systems provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce, and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employees’ activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity, or age limitations will be adhered to by the company where appropriate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid parental leave
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

entry level administrative assistant jobs in olathe, ks

Quality Administrative Assistant

Front Office Administrative Assistant (Healthcare)

LTC Olathe Administrative Assistant

Administrative Assistant - 10th Judicial District

Administrative Assistant

Preschool Administrative Assistant

NBC - General Clerk I - Full Time 1st & 2nd Shift

Credentialing Specialist/Administrative Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT (FULL TIME)

Office & Project Administrative Specialist

Office Services Coordinator

Site Admin

Manufacturing Administrative Assistant - Edgerton, KS

Document Preparation Technician

Administrative Project Coordinator

Nursing Administrative Assistant - FT Days | Overland Park Rehab

Site Admin

Front Desk Receptionist

Administrator, Specialty Tax Operations

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