Top 417 Executive administrative assistant Jobs in Olney, Md

Administrative Assistant
Guidehouse —Bethesda, MD
- $74,000 - $124,000 a year
- Full-time
- Office
- Master's degree
- Databases
- Commuter assistance
- Health savings account
4d
Executive Assistant
Global Solutions Network Inc —Bethesda, MD
- $37.50 - $45.83 an hour
- Full-time
- Office
- Databases
- Senior level
- Travel reimbursement
- AD&D insurance
Quick Apply
Executive Assistant
Total Wine & More —Bethesda, MD
- $70,470 - $114,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Commuter assistance
- Paid parental leave
Quick Apply
Executive Assistant / Administrative Support Specialist Onsite in Bethesda MD
Arcetyp LLC —Bethesda, MD
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to CEO
MONTGOMERY COUNTY ECONOMIC DEVELOPMENT CORPORATION —Rockville, MD
- $85,000 - $95,000 a year
- Full-time
- Writing skills
- Office
- Organizational skills
Quick Apply
7d
Executive Assistant
Auberge Collection —Bethesda, MD
- $80,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
13d
Executive Assistant II, Day Shift, Facilities & Real Estate
Adventist HealthCare —Gaithersburg, MD
- $50,778.00 - $107,889.60 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Free parking
- AD&D insurance
Executive Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Word processing
- Computer literacy
- Research
- Travel reimbursement
- AD&D insurance
Quick Apply
Executive Administrative Assistant
JPMorganChase —Washington, DC
- $36.54 - $62.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
3d
Executive Administrative Assistant
Evans Inc. —Washington, DC
- $105,000 - $115,000 a year
- Office
- Microsoft Office
- 8 years
- Paid parental leave
- Health savings account
Quick Apply
4d
Executive Assistant III, Operations
Howard County Public School System —Howard County, MD
- $57,748 - $107,463 a year
- 8 hour shift
- School experience
- Oracle
- Word processing
- Paid time off
- Food provided
11d
Executive Administrative Assistant
The Building People —Washington, DC
- $85,000 - $110,000 a year
- Background check
- 6 years
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Quick Apply
7d
Administrative Assistant
Greensweep LLC —Silver Spring, MD
- $20 - $23 an hour
- Full-time
- Spanish
- Clean driving record
- English
Quick Apply
Executive Assistant to the CEO
Foundation for Advanced Education in the Sciences, Inc. —Bethesda, MD
- $80,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Office
- Mileage reimbursement
- Paid holidays
Quick Apply
Executive Assistant
Bethesda Country Club —Bethesda, MD
- $30 - $40 an hour
- Weekends as needed
- Microsoft Excel
- Mid-level
- 3 years
- Paid holidays
- Dental insurance
Quick Apply
4d
Personal Assistant, Oncology R&D and North America HR
AstraZeneca —Gaithersburg, MD
- $32.67 - $49.00 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
11d
Executive Assistant
Toone & Associates, LLP. (a Tax & Accounting Firm) —Rockville, MD
- $50,000 - $60,000 a year
- Full-time
- Word processing
- Computer literacy
- Research
- 401(k)
- Paid time off
Quick Apply
Sr. Administrative Assistant (Retirement Plan Services)
T. Rowe Price —Owings Mills, MD
- $55,000 - $117,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Travel reimbursement
- Paid time off
14d
Executive Assistant - Entry Level
Presidential Exteriors —Rockville, MD
- $42,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid parental leave
- Health insurance
Quick Apply
Executive Assistant to CFO
GEICO —Bethesda, MD
- $32.05 - $50.36 an hour
- Full-time
- Hospitality
- Microsoft Outlook
- 5 years

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Administrative Assistant

Guidehouse -
Bethesda, MD

Apply Now

Job Details

Full-time
$74,000 - $124,000 a year
4 days ago

Benefits

Commuter assistance
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Parental leave
Employee assistance program
Vision insurance
Life insurance
Referral program

Qualifications

Correspondence management
Confidential information handling
Public sector purchasing
Business travel arrangements
Executive administrative support
Bachelor's degree
Government records management
Productivity software
Office management
Managing executive calendars
Documentation Handling

Full Job Description

Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

We are seeking an Administrative Assistant to support the National Institutes of Health (NIH), National Human Genome Research Institute (NHGRI), Extramural Research Program. This position will provide senior-level administrative and operational support to leadership, staff, contractors, and stakeholders while ensuring efficient program operations and compliance with Federal and NIH requirements. This is a full-time position located in Bethesda, MD.

Develop and improve procedures for leadership and program staff to implement tracking and Serve as a principal administrative liaison between executive leadership, program staff, contractors, and external stakeholders.
Independently coordinate and manage complex administrative operations, including travel, timekeeping, acquisitions, training requests, mobile device orders, telecommunications services, facilities requests, parking coordination, onboarding activities, and workforce support.
Review, analyze, prepare, and distribute executive-level correspondence, reports, presentations, briefing materials, and decision documents.
Provide executive calendar management, scheduling, and meeting coordination support, including prioritization of competing requirements and resolution of scheduling conflicts.
Prepare, review, track procurement packages, purchase requests, acquisition documentation, vendor quotations, market research, and independent government estimates in accordance with Federal and NIH regulations.
Monitor procurement actions through completion, coordinate with acquisition personnel and vendors, and provide status updates to leadership regarding pending actions and outstanding obligations.
Review receiving documentation and enter receiving information into NIH systems, including POTS, while assisting with invoice reconciliation and procurement discrepancy resolution.
Analyze administrative processes and recommend improvements to increase operational efficiency, workforce support, and customer service.
Develop and maintain administrative databases, dashboards, tracking systems, and reports supporting workforce planning, travel, training compliance, procurement, parking utilization, and resource management.
Prepare meeting agendas, executive summaries, briefing materials, action item trackers, and official meeting minutes for leadership meetings, committees, and working groups.
Provide controlled correspondence support, records management, document routing, tracking, filing, and maintenance of sensitive and confidential information.
Coordinate domestic and international travel activities using NIH travel systems, including preparation of travel authorizations, vouchers, and supporting documentation.
Serve as a resource regarding administrative policies, procedures, and operational requirements.
Manage onboarding and workforce transition activities, including workspace assignments, equipment coordination, communication devices, badges, parking arrangements, and orientation support.
Support Return-to-Office initiatives by coordinating workspace utilization, workforce logistics, parking resources, telecommunications needs, and employee support services.
Review electronic timecards and validate work schedules, telework agreements, overtime authorizations, leave transactions, credit hours, and alternative work schedules using applicable systems.
Ensure requests for action and information are appropriately routed, prioritized, and elevated when immediate executive attention is required.
Coordinate with senior leadership, administrative officers, management officials, and operations personnel to resolve administrative and workforce-related issues.
Maintain confidentiality and discretion when handling personnel, budgetary, procurement, and organizational information.
Perform special projects and executive initiatives in support of NHGRI mission objectives and organizational priorities.
Incumbent capture, no other candidates were considered due to incumbent candidate identified. They meet the labor category requirements provided by the customer.

What You Will Need:

Bachelor’s Degree
Minimum of FOUR (4) years of experience performing administrative support functions.
Experience supporting senior-level leadership and executive staff.
Ability to perform complex administrative and operational tasks independently.
Experience managing calendars, meetings, travel arrangements, and administrative workflows.
Knowledge of procurement, acquisition, records management, and correspondence processes.
Advanced proficiency with Microsoft Office applications and other business systems.
Ability to handle sensitive and confidential information with discretion.
Ability to work effectively with internal and external stakeholders across organizational boundaries.
Must be able to obtain and maintain a Federal or DoD “public trust”; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred.
Incumbent capture – no other candidates were considered due to an identified incumbent who meets the labor category requirements provided by the customer

What Would Be Nice To Have:

Master’s Degree Preferred.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Experience supporting NIH, HHS, or other Federal Government organizations.
Familiarity with NIH administrative, travel, procurement, and timekeeping systems.
Experience preparing executive briefings, reports, dashboards, and presentations.
Knowledge of Federal Travel Regulations (FTR) and NIH travel policies.
Experience supporting workforce onboarding, Return-to-Office initiatives, and facilities coordination.
Experience monitoring procurement actions and reconciling receiving documentation and invoices.
Familiarity with POTS, ITAS, DFAS, or similar Federal administrative systems.
Experience maintaining databases, tracking systems, and operational reporting tools.

The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Apply Now

Refine Your Search

executive administrative assistant jobs in olney, md

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