Job Purpose: The T&L Office & Program Manager provides confidential administrative and operational support to the Teaching and Learning Department, with specialized coordination and support for College and Career Readiness (CCR) and Career & Technical Education (CTE) programs. This position supports department administrators, certificated staff, and support personnel; coordinates program operations and communications; and ensures the efficient flow of information and services to staff, students, families, community partners, and the public.
Supervision and Controls over the Work: This position serves as part of the Teaching & Learning Department under the supervision of the Executive Director or designee. Responsibilities include supporting effective program operations and departmental goals in compliance with federal and state laws, school board policy, and applicable regulatory requirements.
Required Attachments:
-
Cover Letter
-
Resume
-
3 Classified Reference Letters
This position works Monday – Friday 8:00 am – 4:30 pm, 248 days a year.
The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.
Essential Job Functions:
Teaching & Learning Department Support
-
Provides customer service to those seeking support from the department via phone, in person, and/or via our electronic help ticket system.
-
Supports development and implementation of budgets for administrator approval.
-
Submits semi-monthly reconciliation reports for procurement card accounts.
-
Makes travel arrangements, prepares itineraries, maintains travel documentation and records
-
Supports the district professional development/clock hour system.
-
Manages and monitors assigned activities and/or program components, including contracts, purchase orders, and related compliance requirements.
-
Composes documents, including correspondence, surveys, agendas, minutes, bulletins, and reports for the purpose of conveying and gathering information.
-
Reviews documents for accessibility prior to public dissemination.
-
Uses various technologies to process documents and materials, including schedules, agendas, databases, spreadsheets, calendars, and related department records.
-
Responds to inquiries from staff, the public, parents, and/or students to provide information and/or directions as needed.
-
Participates in meetings as assigned.
-
Assists administrators in meetings by preparing agendas, taking minutes, and providing information.
-
Manages calendars related to department programming.
-
Maintains a high degree of confidentiality.
-
Assists administration with compliance during federal and state audits.
College & Career Readiness Support
-
Assists with coordination of dual credit processes, reporting, and student data.
-
Provides district-level support of the SchooLinks digital platform for High School and Beyond Planning.
-
Provides district-level support of online learning digital platforms.
-
Assists with development of CCR district-wide plans, meetings, meeting membership, travel, and professional development for CCR staff.
-
Creates and manages desktop publishing for CCR, including website content.
Career & Technical Education Support
-
Monitors and maintains CTE budgets in alignment with district procedures and administrator direction.
-
Facilitates, purchases, and distributes materials and equipment for CTE classrooms.
-
Submits payroll paperwork for student workers and processes billing to the state for student workers’ pay.
-
Assists in certifying all CTE teachers in the EDS system and coordinates with HR to ensure compliance.
-
Coordinates with administration to ensure compliance for CTE teacher certification in the EDS system.
-
Assists teachers in completing course frameworks and CTE teacher certification paperwork.
-
Assists with maintenance of the CTE course proposal & approval process.
-
Maintains an accurate inventory of CTE department equipment & assets.
-
CTE procurement card custodian.
Job Requirements/Qualifications:
-
Prior job-related experience in CTE, Skyward Qmlative and other school systems.
-
Advanced skills in computer applications, such as Microsoft and Google platforms.
-
Advanced knowledge of financial and statistical record keeping.
-
Strong customer service skills and a commitment to servant leadership.
-
Ability to sit for prolonged periods, work independently, carry out oral and written instructions.
-
Criminal justice fingerprint clearance.
Necessary Personal Attributes Required:
-
Abilities to exercise confidentiality, sound judgement, handle work under pressure, pay attention to detail, concentrate and follow directions as part of a team-oriented workgroup. Additional requirements include strong interpersonal skills, punctuality, dependability, courtesy and appropriate demeanor and dress.
Licenses, Certifications, Bonding, and/or Testing Required: Valid Washington State Driver’s license, Criminal Justice Fingerprint Clearance.
Equal Employment Opportunity:
Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – James Whitehead, (360) 596-8545, [email protected]; Executive Director of Elementary Education – Autumn Lara, (360) 596-8534, [email protected]; Section 504 and ADA Coordinator (Students) – Ken Turcotte, (360) 596-7530, [email protected]; ADA Coordinator (Staff) – Starla Hoff, (360) 596-6185, [email protected]; Affirmative Action Officer and Civil Rights
Compliance Coordinator – Scott Niemann, (360) 596-6185, [email protected]. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.
The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181
