Top 106 Program assistant Jobs in Olympia, Wa

ADMINISTRATIVE ASSISTANT PTE III
Bates Technical College —Tacoma, WA
- $62,735 - $71,047 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- AD&D insurance
- Disability insurance
8d
Administrative Assistant 3 (Audit Division)
State of Washington Dept. of Revenue —Tumwater, WA
- $4,004 - $5,376 a month
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
1d
Senior Office Assistant
Thurston County —Olympia, WA
- $4,033 - $5,364 a month
- Full-time
- Writing skills
- Mid-level
- Office
- Paid training
- Paid holidays
Administrative Assistant - Natural Resources Building Reception
State of Washington Dept. of Natural Resources —Olympia, WA
- $3,738 - $4,980 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
2d
Administrative Assistant
CrossCountry Mortgage, LLC —Lacey, WA
- Full-time
- Microsoft Outlook
- Research
- Office
- Wellness program
- Disability insurance
Assistant Project Manager- Electrical
Safari Electric, LLC —Olympia, WA
- $70,000 - $105,000 a year
- Full-time
- Construction site
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
4d
Assistant Project Manager- Electrical
Safari Electric, LLC —Joint Base Lewis McChord, WA
- $70,000 - $105,000 a year
- Full-time
- Construction site
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
4d
Construction Project Coordinator - Telecom
Valhalla Industries, Inc. —Tacoma, WA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Analysis skills
- Health savings account
- Disability insurance
Quick Apply
Program Assistant - Ambitions of Washington
Ambitions of Washington —Lakewood, WA
- $22.00 - $23.50 an hour
- 8 hour shift
- Background check
- Clean driving record
- Mid-level
- Continuing education credits
- Mileage reimbursement
Quick Apply
7d
CONSTRUCTION PROJECT ENGINEER/ASSISTANT PROJECT MANAGER
City Light & Power, Inc —Joint Base Lewis McChord, WA
- $70,000 - $85,000 a year
- Full-time
- Construction site
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
9d
Project Coordinator
The Rush Companies —Gig Harbor, WA
- $63,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- AD&D insurance
Quick Apply
Employee Experience & Executive Assistant
Toyota of Olympia —Tumwater, WA
- $60,000 - $72,000 a year
- Weekends as needed
- Dealership
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT 3
State of Washington State Board for Community & Technical Colleges (SBCTC) —Olympia, WA
- $47,100 - $64,512 a year
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
11h
Office Assistant 3 – Headquarters Maintenance
State of Washington Dept. of Transportation —Tumwater, WA
- $41,820 - $55,596 a year
- Online Application
- Hybrid work
- Mid-level
- Office
- Windows
- Paid holidays
- Tuition reimbursement
1d
Administrative Assistant Office Coordinator
Professional Staff Northwest —Tacoma, WA
- $23 an hour
- Full-time
- Office
- Administrative experience
- Data entry
Purchasing Administrative Assistant
Harbor Wholesale —Lacey, WA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Administrative Assistant - Washington Connections Academy
Connections Education —Lacey, WA
- $19.10 an hour
- Office
- Travel
- Mentoring
Administrative Assistant 2 – Accounting & Financial Services Division
State of Washington Dept. of Transportation —Lacey, WA
- $44,856 - $59,760 a year
- Online Application
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Paid holidays
- Tuition reimbursement
7d
Program Operations Specialist
State of Washington Office of Independent Investigations —Tumwater, WA
- $65,004 - $85,008 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
1d
Hazard Mitigation Program Assistant (Emergency Management Program Specialist 1)
State of Washington Military Department —Lakewood, WA
- $4,866 - $6,542 a month
- 8 hour shift
- Background check
- Microsoft Excel
- Mid-level
- Retirement plan
5h

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ADMINISTRATIVE ASSISTANT PTE III

Bates Technical College -
Tacoma, WA

Apply Now

Job Details

Full-time
$62,735 - $71,047 a year
8 days ago

Benefits

AD&D insurance
Disability insurance
Dependent care reimbursement
Health insurance
Dental insurance
Family leave
Vision insurance
403(b)
Life insurance

Qualifications

Data integrity assurance
Employee onboarding
Committee work
Confidential information handling
Data visualization software proficiency
Email customer support
Data validation techniques
Phone communication
Faculty collaboration
Operations coordination
Student record keeping
In-person customer service
Filing
Student information system
Mid-level
Tableau
High school diploma or GED
Meeting scheduling
Data integrity and documentation
Quality assurance audits
Phone customer support
Expense reports
Internal employee customer service
Financial records management
Data quality monitoring
Quality control
Compliance documentation
Financial data management
Collaboration with community partners
Contracts

Full Job Description

SUMMARY

The Administrative Assistant provides comprehensive administrative, operational, and customer service support to the Dean of Instruction and the instructional programs and functional areas under their leadership. This position coordinates course construction and scheduling processes, supports enrollment and program operations, manages records and communications, and collaborates with faculty, staff, students, and community partners to ensure effective and efficient instructional services. The role requires strong organization, attention to detail, problem-solving abilities, technical proficiency, and the ability to manage multiple priorities while maintaining professionalism, confidentiality, and a commitment to student success.

As per Bates Professional Technical Employees (PTE) agreement, Section 21.1, this position will be open to all permanent bargaining unit members for a minimum period of 5 days.

ESSENTIAL FUNCTIONS & OTHER DUTIES

Essential Functions Administrative Support to the instructional programs at Central Campus

Provides efficient and effective confidential and non-confidential administrative and relational support to the programs under the direction of the Dean.
Supports and maintains certification and program-related tracking for faculty members.
Utilizes and adapts to multiple software systems and databases, including ctcLink, 25Live, Tableau, and Microsoft Office applications, to support instructional operations, maintain data integrity, and improve workflow efficiency.
Coordinates and maintains calendars, meetings, and events for instructional leaders and assigned programs.
Maintains confidential and non-confidential records, documents, and filing systems to ensure accuracy, organization, and compliance with state and college requirements.
Coordinates adjunct faculty onboarding, including initiating hiring paperwork, facilitating completion of onboarding paperwork and employment eligibility verification, and scheduling orientation meetings with the Dean.
Attend meetings on and off Central Campus as necessary. Generally, this is to the other College campuses (i.e., Downtown Tacoma and South Campus) and travel is reimbursable as per established rates.

Course Construction and Scheduling, Student Enrollments

Coordinates course construction activities by gathering scheduling information from faculty and instructional leadership, creating and maintaining course sections in ctcLink, and ensuring classes are accurately configured to support student registration and instructional needs. Formats scheduling information and coordinate efforts between Instruction department and registrar’s office.
Communicate with faculty regarding their quarterly class assignments, monitors enrollments, and other related tasks.
Conducts quality assurance reviews of quarterly schedules and course data, identifying and correcting discrepancies to maintain data integrity and support student enrollment.
Manage the schedule for use of the Central Campus and coordinates General Education classroom scheduling.
Assists students with navigating enrollment and registration processes by providing information, answering questions, and connecting them with appropriate resources and staff.
Maintain calendars for career specialists and disseminate information for enrollment of students.

Financials

Processes purchase requisitions, invoices, travel expense vouchers, and P-Card transactions in accordance with college policies and procedures, coordinating with the Finance Office as needed.

Prepares and processes quarterly adjunct faculty contracts in ctcLink, ensuring accuracy, compliance, and timely completion.

Coordinates pay authorizations for stipends, substitute pay, and other supplemental compensation in collaboration with the Office of Instruction, Payroll, and the Finance Office.

Customer Service, Student Support, and Communications

Provides customer service and information to current and prospective students, faculty, staff, and the public regarding college programs, enrollment processes, financial, and support services.
Responds to and resolves internal (e.g., students, faculty, staff) and external (e.g., community partners, vendors, etc.) customer service inquiries through in-person, phone, email, teleconferencing, and other communication platforms, referring individuals to appropriate resources as needed.
Collects and distributes data related to Central Campus programs and other instructional areas.
Distributes information, resources, and communications to faculty and staff in support of instructional programs and college operations.
Coordinates program advisory committee meetings and communications in partnership with program faculty and maintains advisory committee rosters, records, and related documentation.
Monitors, responds to, and maintains internal and external contacts.

General College Support, Other Duties

Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
Other duties as assigned by the Dean.

Non-Essential/Other Functions

Accountable for keeping personal development up to date; adding skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.

Supervisory Responsibilities
This position has no supervisory responsibilities.

QUALIFICATIONS

Minimum Qualifications

High School Diploma/GED and three years of relevant experience OR
Associates degree and one year of relevant experience

Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications

Experience with ctcLink (or other student management systems), Tableau (or other data systems), and Canvas (or other learning management systems)
Knowledge of course construction and higher education enrollment processes

EQUAL OPPORTUNITY STATEMENT

Bates Technical College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. For inquiries, please contact Title IX Coordinator LeMont Lucas, at 253.680.7113, [email protected], or [email protected]. For Section 504, contact Disability Coordinator Steve Ashpole, Vice President of Student Services, at 253.680.7005, [email protected]. All offices are located at 1101 South Yakima Ave., Tacoma, WA 98405.

Available Benefits to Eligible Employees

As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.

Medical/Dental Plans
Medical Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.

Dental Plans
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:

Uniform Dental Plan - Preferred Provider Organization
DeltaCare - Managed Care Plan
Willamette Dental - Managed Care Plan

Vision Plans
Bates provides vision coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:

Davis Vision by MetLife
EyeMed
MetLife Vision

Retirement Plans
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). to compare the two plans.

Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). to compare the two plans.

SBRP (TIAA) is a defined contribution plan with the following contribution rates:

Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary

TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

Employee Contribution: Varies from 5% to 15%
Employer Contribution: 9.53 of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

Employee Contribution: Varies from 5% to 15%
Employer Contribution: 9.03% of gross salary

Classified Positions
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). to compare the two plans.

PERS Plan 2 is a defined benefits plan with the following contribution rates:

Employee Contribution: 6.36% of gross salary
Employer Contribution: 9.53% of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

Employee Contribution: Varies from 5% to 15%
Employer Contribution: 9.53% of gross salary

Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.

Term Life Insurance
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.

Long Term Disability Insurance (LTD)
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.

Other Optional Benefits
AFLAC
Flexible Spending Arrangement Dependent Care Assistance Program
Voluntary Employees' Beneficiary Association American Fidelity – Short-Term Disability
Fully Effective Employees – Employees Assistance Program Guaranteed Education Tuition

Deferred Compensation, Section 457 Plan SBVIP, 403(b) Plan

Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.

Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.

Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth

Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status

Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes

Apply Now

Refine Your Search

program assistant jobs in olympia, wa

ADMINISTRATIVE ASSISTANT PTE III

Administrative Assistant 3 (Audit Division)

Senior Office Assistant

Administrative Assistant - Natural Resources Building Reception

Administrative Assistant

Assistant Project Manager- Electrical

Assistant Project Manager- Electrical

Construction Project Coordinator - Telecom

Program Assistant - Ambitions of Washington

CONSTRUCTION PROJECT ENGINEER/ASSISTANT PROJECT MANAGER

Project Coordinator

Employee Experience & Executive Assistant

ADMINISTRATIVE ASSISTANT 3

Office Assistant 3 – Headquarters Maintenance

Administrative Assistant Office Coordinator

Purchasing Administrative Assistant

Administrative Assistant - Washington Connections Academy

Administrative Assistant 2 – Accounting & Financial Services Division

Program Operations Specialist

Hazard Mitigation Program Assistant (Emergency Management Program Specialist 1)

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SUMMARY

ESSENTIAL FUNCTIONS & OTHER DUTIES

QUALIFICATIONS

EQUAL OPPORTUNITY STATEMENT

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