Top 15 Administrative specialist Jobs in Olympia Wa

Administrative Professional
Washington Public Utility Districts Association —Olympia, WA
- $25 - $30 an hour
- Email
- Mid-level
- Office
- Travel
- Disability insurance
- Health insurance
Quick Apply
10d
McKinney Vento Liaison Designee & Administrative Assistant Specialist for Special Education
Olympia School District —Olympia, WA
- $29.07 - $37.11 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
Quick Apply
11d
Office Professional
Cornerstone Christian School —Olympia, WA
- $20 - $22 an hour
- Full-time
- Background check
- School experience
- Office
- Paid time off
- Employee discount
Quick Apply
10d
Public Benefits Specialist 3 - Tax Credit Administration Unit
State of Washington —Tumwater, WA
- $4,517 - $6,075 a month
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
9d
Athletic Director Secretary/Attendance Specialist
Oakville School District —Oakville, WA
- $25.46 - $34.13 an hour
- Full-time
- High school diploma or GED
- Organizational skills
- Public school
Quick Apply
5d
Clerical & Administrative Specialist II
Northstar Memorial Group —Lakewood, WA
- $19 - $22 an hour
- Full-time
- Mid-level
- 2 years
- Health savings account
- Health insurance
Quick Apply
2026-27 Substitute Office Professional
North Thurston Public Schools —Lacey, WA
- $23.94 - $30.14 an hour
- Bilingual
- Background check
- Microsoft Excel
- Disability insurance
- Dental insurance
Payroll Specialist / Administrative Assistant
Kulchin Foundation Drilling Company —Lakewood, WA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Public Benefits Specialist 3 - Tax Credit Administration Unit
State of Washington Dept. of Revenue —Tumwater, WA
- $4,517 - $6,075 a month
- Online Application
- Hybrid work
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
9d
Squadron Administrative Support Specialist
INTECON —Joint Base Lewis McChord, WA
- $40,000 - $85,000 a year
- Full-time
- Hybrid work
- Customer service
- Office
- High school diploma or GED
- Paid training
- AD&D insurance
Quick Apply
Field Collection Specialist
RDSolutions —Tumwater, WA
- Part-time
- 18 years or older
- Clean driving record
- High school diploma or GED
- Mileage reimbursement
- 401(k) matching
3d
FAST Service Specialist
Opensity Solutions —Olympia, WA
- $23 an hour
- Full-time
- Hospitality
- Ability to walk for extended periods
- Office
Quick Apply
IT System Administration - Senior/Specialist
Washington State Patrol —Olympia, WA
- $94,620 - $127,248 a year
- Full-time
- Computer Science
- Office
- US work authorization
- Loan forgiveness
- Flexible schedule
1d
Client Care Specialist
Biscuits Doggie Daycare —Tacoma, WA
- $18 - $20 an hour
- Full-time
- Sanitation
- Front desk
- In-person
- Paid training
- Health insurance
Quick Apply
5d

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Administrative Professional

Washington Public Utility Districts Association
Olympia, WA

Quick Apply

Job Details

Full-time
$25 - $30 an hour
10 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Cell phone reimbursement
Vision insurance
Life insurance
Retirement plan

Qualifications

Vendor relationship building
Zoom
Executive administrative support
Business Administration
Video conferences (communication methods)
Business
Associate's degree

Full Job Description

Job Overview

Association Administrative Professional - $25-30/hr plus benefits package including family medical, dental and vision insurance, life insurance, long-term disability, short term disability, phone allowance, 401K plan, vacation and sick leave.

To apply: Email resume and cover letter by 5:00 p.m. August 3, 2026 to Jamie Hanny, Director of Financial and Business Administration at [email protected].

Position Summary

The Administrative Professional provides administrative and operational support to ensure the efficient operation of the Association. This position serves as the primary support for office administration, meeting administration, and general operational activities. The position also serves as the primary coordinator for building maintenance activities, vendor relationships, and tenant support. The successful candidate will be highly organized, customer-service oriented, and capable of managing multiple priorities while maintaining a professional and welcoming environment.

Essential Duties and Responsibilities

Administrative Support

Provide administrative support to Association leadership and staff.
Manage office supplies, equipment, and inventory.
Coordinate incoming and outgoing mail, deliveries, and office communications.
Maintain electronic and physical filing systems.
Manage routine website updates and maintain and update email distribution systems, and other digital communication platforms to ensure timely dissemination of organizational information.
Coordinate and schedule in-person, hybrid, and virtual staff meetings and organizational meetings by scheduling attendees, preparing agendas and support materials, managing meeting logistics including technology setup and operation, scheduling catering, recording accurate meeting minutes, distributing meeting records, and tracking action items and follow-up activities.
Prepare correspondence, reports, meeting materials, presentations and communications materials.
Provide membership, committee, and board support.
Compile and submit for processing expense reports for staff, logging incoming checks, making bank deposits, and recording payments for registrations.
Serve as a professional and courteous point of contact for members, tenants, visitors, and vendors.

Operational Support

Coordinate and schedule routine, preventive, and emergency building maintenance activities and inspections.
Serve as the primary point of contact for building contractors, service providers, vendors, and maintenance personnel.
Track maintenance schedules and ensure timely completion of work orders and service requests.
Coordinate tenant communications regarding maintenance activities, building projects, and service interruptions.
Assist with facility improvement projects, contractor scheduling, and project documentation.
Support compliance with applicable safety requirements and building regulations.
Obtain vendor quotes as needed and assist with procurement activities.
Track service agreements, contracts, and renewal dates.
Review invoices and coordinate with accounting staff regarding facility-related expenditures.
Monitor vendor performance and maintain positive working relationships.
Respond to tenant inquiries and coordinate resolution of building-related concerns.
Support tenant move-in, move-out, and facility access processes.

Other Duties

Support special projects and organizational initiatives.
Assist with event logistics.
Perform other duties as assigned.

Qualifications

Education and Experience

Associate degree in Business Administration, Facilities Management, Public Administration, or related field preferred.
Experience in customer service, administrative support, office management, facilities coordination, or related experience.

Knowledge, Skills, and Abilities

Knowledge of office administration practices and procedures.
Ability to coordinate multiple projects, schedules, and activities simultaneously.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, Zoom, Teams.
Ability to maintain confidential information and exercise sound judgment.
Strong customer service and interpersonal skills.
Ability to work independently and collaboratively within a team environment.

Physical Requirements

Ability to move throughout the office and building to coordinate activities.
Ability to occasionally lift and move items weighing up to 25 pounds.
Ability to operate standard office equipment.

Work Environment

This position is primarily performed in an office environment with regular interaction with tenants, members, contractors, and vendors. Occasional work outside normal business hours may be required to coordinate maintenance projects or respond to facility-related issues. Some travel should be expected.

Key Competencies

Organization and Planning
Customer Service
Communication
Problem Solving
Attention to Detail
Ability to work with vendors
Project Coordination
Initiative and Accountability

Location: Olympia, Washington

Work Status: Hourly, fulltime

Travel: Some travel required (mainly WA)

Supervisor: Executive Director

Staff Supervision: None

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in olympia wa

Administrative Professional

McKinney Vento Liaison Designee & Administrative Assistant Specialist for Special Education

Office Professional

Public Benefits Specialist 3 - Tax Credit Administration Unit

Athletic Director Secretary/Attendance Specialist

Clerical & Administrative Specialist II

2026-27 Substitute Office Professional

Payroll Specialist / Administrative Assistant

Public Benefits Specialist 3 - Tax Credit Administration Unit

Squadron Administrative Support Specialist

Field Collection Specialist

FAST Service Specialist

IT System Administration - Senior/Specialist

Client Care Specialist

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