Top 827 Administrative assistant Jobs in Opa Locka, Fl

Chief of Staff / Executive Assistant
The Engineering Company, LLC —Aventura, FL
- $70,000 - $95,000 a year
- Weekends as needed
- Background check
- Civil engineering
- Engineering
- Paid holidays
- Health insurance
Quick Apply
4d
Executive Assistant
EfficientAide —Fort Lauderdale, FL
- $70,000 - $90,000 a year
- Full-time
- Spanish
- Google Workspace
- English
- Free parking
- Health savings account
Quick Apply
3d
Client Services Specialist
Denison Yachting —Fort Lauderdale, FL
- From $52,000 a year
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
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Administrative Assistant
Calleja's Windows & Doors —Hialeah, FL
- $17 - $20 an hour
- Full-time
- In-person
- Entry level
Quick Apply
3d
Front Desk Receptionist
Lipcon, Margulies & Winkleman, P.A —Coral Gables, FL
- From $20 an hour
- Full-time
- Bilingual
- Customer service
- Office
- Health insurance
- Dental insurance
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Administrative Assistant
Prime Property Management —Miami, FL
- $40 - $45 an hour
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
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Data Entry
Bell Aliant —Miami, FL
- $18 - $25 a year
- Full-time
- Remote
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Systems & Workflow Admin
Venti Accounting —Coral Springs, FL
- $50,000 - $54,000 a year
- Full-time
- Inventory control
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Miramar, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Mid-level
12d
Administrative Assistant
FirstService Residential —Aventura, FL
- $25.00 - $26.50 an hour
- Extended hours
- Bilingual
- 5 years
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Administrative Assistant
Christa DiPaolo Enterprises LLC —Miami Beach, FL
- $30 - $35 an hour
- Part-time
- Bilingual
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
8d
Data Entry Agent
AV Prada —Tamarac, FL
- $60,953 - $75,094 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
Quick Apply
Administrative Assistant
Liberty Mission Critical Services, LLC —Miami, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Administrative Assistant / Utility Coordinator
King Construction —Miami, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Administrative Personal Assistant
Jacob & Co. —Miami, FL
- $75,000 - $85,000 a year
- Weekends as needed
- Research
- Mid-level
- Office
Quick Apply
10d
IT Administrative Assistant
Hialeah —Hialeah, FL
- $33,501.78 - $67,405.26 a year
- Full-time
- Word processing
- Writing skills
- English
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply

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Chief of Staff / Executive Assistant

The Engineering Company, LLC -
Aventura, FL

Quick Apply

Job Details

Full-time
$70,000 - $95,000 a year
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Professional development assistance
Life insurance

Qualifications

AI models
AI chatbots
Confidential information handling
Tooling
Software coding
Executive administrative support
Programming languages
Business development
Bachelor's degree
AI-driven automation
Automation tools

Full Job Description

Why this role

The Engineering Company (TEC) is a growing civil and heavy civil engineering firm delivering public infrastructure projects across South Florida. We are hiring one person to work directly alongside our Principal.

The job is simple to describe and hard to do. Keep every line moving so the Principal stays on the work only he can do. Proposals out the door. Follow ups that don't slip. Meetings set. Invoices billed and collected. Accounts opened. Nothing dropped, and nothing sitting in a queue waiting on a decision that should already have been made.

This is not a calendar and travel job. You will be inside the actual operating machinery of the business.

Who we're looking for

Fast, sharp, and relentless about follow through. You track a dozen open threads without a list telling you to. You would rather ask one good question than three vague ones. When something is stuck, you either unstick it or flag it. You don't let it sit.

You also know your way around AI tools at a real working level. Not "I have used ChatGPT." You use frontier models every day as part of how you work, you write and debug your own scripts and automations, and when you hit a repetitive task you look for the leveraged way to handle it instead of grinding through it by hand. That skill is central to this job.

Be clear eyed about the intensity. Long hours, occasional weekends, real pressure, high standards. In exchange you get proximity to every part of how an engineering firm runs, and a role that grows as fast as you do.

What you'll own

The Principal's calendar, inbox, and priorities, and protecting his time from everything that does not require him
Proposal coordination, including assembling packages, tracking deadlines, and chasing the pieces
Sales and business development support, including follow up calls and emails, scheduling meetings, and keeping the pipeline moving so nothing goes cold
Billing, invoicing, and collections follow up, plus account setup and vendor and client coordination
Project management support, tracking deliverables, deadlines, and action items across active projects
Building AI assisted workflows and automations that make all of the above faster
Meeting notes, agendas, and making sure decisions turn into action
Keeping the office and internal operations running without friction

First 90 days success looks like

You know the Principal's priorities well enough to triage without asking. Proposals and invoices go out on time without anyone tracking them. Follow ups happen whether or not anyone remembers them. You have automated at least two things that used to eat time. The category of work you own has stopped being a worry.

Where this role goes

You will own billing and collections from day one, along with the rest of the operating work around the Principal. As we bring on additional finance and admin support, you will help define those roles, take part in hiring, and oversee the handoff. The pattern holds across the job. You take work off the Principal's plate, build the system that runs it, then hand it to someone you helped bring in. This role expands as the firm does.

Required

Bachelor's degree
3+ years supporting an executive, owner, or principal (5+ preferred)
Advanced proficiency with frontier AI models as a daily working tool
Ability to write and debug code, including scripts, automations, and integrations
Excellent written and verbal communication. You will write on the Principal's behalf to clients, agencies, and partners
Exceptional organization and follow through across many simultaneous threads
Comfort with long hours and occasional weekends during heavy periods
Discretion with confidential business, client, and financial information
In person in Aventura, FL. This is not a remote or hybrid role
Authorization to work in the U.S. for any employer on a long term basis, without current or future need for employer sponsored work authorization (TEC does not provide visa sponsorship, including OPT to H-1B conversions)

Preferred

Degree in engineering, business, finance, accounting, or another analytical field
Experience in civil, heavy civil, construction, engineering, or A/E professional services
Bookkeeping, invoicing, AR, or collections experience
Proposal or bid coordination experience
Familiarity with CRM, project management, and time tracking systems

What TEC offers

$70,000 to $95,000 depending on experience and ability
Performance bonus
Health insurance, plus preferred rate dental, vision, and life
PTO and paid holidays
Professional development budget
Direct daily access to the Principal and to how a growing engineering firm operates
Real growth. This role expands as the firm does, and we are looking for someone who wants to grow into more rather than stay in place

Pay: $70,000.00 - $95,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Application Question(s):

Are you legally authorized to work in the United States for any employer without current or future need for visa sponsorship (e.g., H-1B, OPT to H-1B)?
Describe a workflow or task you automated using AI tools or code. What did you build and what did it save?

Experience:

supporting an executive, owner, or principal: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in opa locka, fl

Chief of Staff / Executive Assistant

Executive Assistant

Client Services Specialist

Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Data Entry

Systems & Workflow Admin

Administrative Assistant / Secretary (Clerical Support)

ADMINISTRATIVE SUPPORT ASSISTANT III

Administrative Assistant

Administrative Assistant

Administrative Assistant

Data Entry Agent

Administrative Assistant

Administrative Assistant / Utility Coordinator

Administrative Personal Assistant

IT Administrative Assistant

Receptionist

Office Assistant

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