Top 1780 Facilities assistant Jobs in Opa Locka, Fl

Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Office Services Assistant
SERVICES ON-SITE —Miami, FL
- From $18 an hour
- 8 hour shift
- Office
- Communication skills
- Editing
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Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Medical Operations Assistant
AB Hires and Consulting LLC —North Miami, FL
- $22 - $30 an hour
- Full-time
- Computer literacy
- Administrative experience
- Data entry
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Member Service Assistant
Costco Wholesale Corporation —North Miami, FL
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Assistant Property Manager
RAM Partners, LLC —Miami, FL
- $28 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
8d
House Manager & Family Assistant (with flexible meal prep support)
Sage Haus —Miami Shores, FL
- $40 - $50 an hour
- Part-time
- Hybrid work
- Background check
- Research
- Office
- Mileage reimbursement
Quick Apply
Field Operations Support Assistant
Woodlawn Park Cemetery North —Miami, FL
- Full-time
- Inventory management
- Basic math
- Administrative experience
Quick Apply
Assistant Facilities Manager
Cushman & Wakefield —Miami, FL
- $31.45 - $37.00 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Executive Assistant
King Construction —Miami, FL
- $20 - $30 an hour
- Part-time
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
5d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Medical Assistant (Clinical Support)
Community Health and Empowerment Network —North Miami, FL
- $18.00 - $28.16 an hour
- Part-time
- Background check
- HIPAA
- In-person
Quick Apply
10d
Operations Assistant
Blue Wave Communications LLC —Miramar, FL
- Full-time
- Mid-level
- Office
- Communication skills
Per Diem Part-Time Front Office/ Data Entry Assistant (AFTERNOON HOURS)
Kendall Endoscopy Center —Miami, FL
- Part-time
- Spanish
- Computer literacy
- English
Quick Apply
Maintenance Assistant
Costco Wholesale Corporation —North Miami, FL
- Office
- Driving
- US work authorization
- AD&D insurance
- Employee stock purchase plan
Staff Assistant, Football Technology & Support
Miami Dolphins and Hard Rock Stadium —Miami Gardens, FL
- Extended hours
- Background check
- Computer Science
- Customer service
Quick Apply
Operating Room Assistant I - Surgical Services - FT - Days - MHM
Memorial Healthcare System —Miramar, FL
- Full-time
- Surgery
- Customer service
- BLS Certification
Physical Therapy Assistant (PTA) - Full-time
Select Specialty Hospital - Miami Lakes —Miami Lakes, FL
- $25 - $40 an hour
- Full-time
- BLS Certification
- Physical & Rehabilitation Medicine
- Inpatient
- Health insurance
- Dental insurance
1d
Dental Front Office Assistant
Arte Luxe Dental Studio —Miami Lakes, FL
- $16 - $18 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
Quick Apply
Territory Manager/Medical Assistant/Dermatology
Aspiriq Health —Miami, FL
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Spanish
- Marketing
- Hospital
- Travel reimbursement
- Paid holidays
Quick Apply

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Personal Executive Assistant to President

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $73,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Spanish
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Basic math
Zoom
Executive administrative support
English
Research
Attention to detail
Task prioritization
Microsoft Teams
Video conferences (communication methods)
Order processing
Time management

Full Job Description

Personal Executive Assistant to the President

Location: Miami, FL | Employment Type: Full-Time | Language Requirement: Bilingual (English & Spanish) – Portuguese a Plus

Join the world of international art, luxury, and innovation.

We’re seeking a high-energy, detail-obsessed Personal Executive Assistant to support the President . This role blends classic PA responsibilities with hands-on tasks in Acumatica, client relationships, donations, travel, and light content capture (photo/video) for the artist.

Key Responsibilities:

Calendar Management: Organize and manage both business and personal schedules for the President; proactively adjust as priorities shift. Support prioritization with CEO.
Task & Project Tracking: Maintain a running list of action items, ideas, and projects discussed by the President, with timely follow-ups and clear ownership.
Daily Briefing: Provide a concise overview of the following day by 5:00 p.m. daily. Morning check-ins and reminders throughout the day.
Travel Coordination: Arrange detailed domestic/international travel (business & personal), including flights, hotels, cars, itineraries, and on-the-fly changes.
Correspondence & Communication: Read, research, and route correspondence; draft letters and documents; communicate professionally via phone, email, Teams/Zoom, and in-person with clients, VIPs, and partners.
Research Support: Execute specialized research projects as needed.
Archiving: Organize and maintain historical records, photos, and writings from key events and travels.
Gifting Logistics: Handle gift requests, signatures, dedications, shipping, and delivery confirmation.
File Management: Maintain secure personal and professional files; ensure version control and easy retrieval.
Gatekeeping: Serve as primary liaison for the President, managing access, priorities, and communications with discretion.

Operations Support:

Acumatica: Create gift orders as needed and ensure data accuracy and timely processing.
Visual Presentations: Compile polished travel itinerary's as required.
Tours & Hosting: Conduct tours as needed; schedule meetings, send calendar invites (Microsoft), and assist on-site for appointments/events.
Travel/event support: travel with CEO and/or President as needed, take notes and assist with photos and videos.
Other ad hoc reports and duties as assigned
Artwork QA & Shipping: Inspect artworks prior to shipment; verify against invoice/COA, frame specs, addresses, and partner requirements.

What We Expect:

Highly organized, detail-oriented, proactive; anticipates needs and stays ahead of the curve.
Comfortable with VIP-level professionalism and strict confidentiality.
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction.
Self-starter with excellent follow-through and ownership mindset.
Accountability: Always owning processes, providing updates for tasks and recaps.

Required Skills & Qualifications:

· Fluent in English (spoken & written); Spanish speaking required. (Portuguese a plus.)

· Strong written communication; ability to draft routine correspondence and clear summaries.

· Acumatica experience (or strong ERP aptitude) and Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

· Comfortable with iPhone and WhatsApp; basic photo/video capture for studio updates.

· Experience with travel booking (commercial or private).

· Competent with basic math (add/subtract/multiply/divide, fractions/decimals).

· Strong comprehension of oral/written instructions; quick-thinking, solution-oriented, and highly adaptable.

· Proven ability to build trust and maintain confidentiality.

· Professional demeanor with a commitment to excellence and quality.

· Ability to use emotional intelligence to perceive emotions in oneself and in others.

· Strong problem-solving skills.

· Ability to work effectively independently and within a team environment in a fast-paced volume.

· Ability to manage time effectively, maintain organization and prioritize tasks to meet deadlines.

· Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

· Must be able to lift and/or move up to 25 pounds unassisted.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $73,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Ability to Commute:

Miami, FL 33150 (Preferred)

Ability to Relocate:

Miami, FL 33150: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in opa locka, fl

Personal Executive Assistant to President

Office Services Assistant

Office Assistant

Medical Operations Assistant

Member Service Assistant

Assistant Property Manager

House Manager & Family Assistant (with flexible meal prep support)

Field Operations Support Assistant

Assistant Facilities Manager

Executive Assistant

Administrative Assistant / Secretary (Clerical Support)

Medical Assistant (Clinical Support)

Operations Assistant

Per Diem Part-Time Front Office/ Data Entry Assistant (AFTERNOON HOURS)

Maintenance Assistant

Staff Assistant, Football Technology & Support

Operating Room Assistant I - Surgical Services - FT - Days - MHM

Physical Therapy Assistant (PTA) - Full-time

Dental Front Office Assistant

Territory Manager/Medical Assistant/Dermatology

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