Top 26 Administrative coordinator Jobs in Orchard Park, Ny

Administrative Support Coordinator
University at Buffalo —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
8d
Administrative Coordinator - Buffalo, NY
Newcomer Funeral Service Group —Depew, NY
- $23 - $25 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
1d
Business Office Coordinator
Elderwood —Hamburg, NY
- $26.00 - $33.80 an hour
- Full-time
- Skilled nursing facility
- English
- Mid-level
9d
Career Support Coordinator
University at Buffalo —Buffalo, NY
- $52,000 a year
- Full-time
- School experience
- Microsoft Outlook
- No background check
Front Desk Coordinator
WM Dental Care —Hamburg, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Dental Front Desk Coordinator
Maple Glen Family Dentistry —East Amherst, NY
- $21 - $26 an hour
- Full-time
- Private practice
- Dental office
- HIPAA
- Free parking
- Paid training
Quick Apply
Legal Administrative Coordinator
Goldberg Segalla LLP —Buffalo, NY
- $23 - $26 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Facilities Department Administrative Coordinator
Sonwil —West Seneca, NY
- $21.47 - $23.02 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Administrative Coordinator
CTBK —Buffalo, NY
- $23 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Curatorial Department Coordinator
BUFFALO FINE ARTS ACADEMY —Buffalo, NY
- $20.67 - $25.27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Coordinator
Package Print Technologies —Buffalo, NY
- $22 - $26 an hour
- 4 hour shift
- Office
- Administrative experience
- Data entry
- Health insurance
- Paid time off
Quick Apply
11h
Dental Front Office Coordinator
Meyer Dental Group, PLLC —Depew, NY
- Full-time
- Dental office
- Entry level
- Paid training
- Health insurance
Quick Apply
145 - Admin Coordinator
COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC —Buffalo, NY
- $40,000 - $45,000 a year
- Full-time
- Inventory management
- 5 years
- Mid-level
Quick Apply
District Office Coordinator
Corebridge —Williamsville, NY
- $45,000 - $55,000 a year
- Email
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health insurance
Front Desk Coordinator
Winning Smiles —Buffalo, NY
- From $22.50 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Data Entry & Distribution Coordinator
John Bead USA Corporation —Blasdell, NY
- $20 an hour
- Full-time
- English
- Forklift
- Analysis skills
Quick Apply
14d
Hive Inventory Coordinator
Aither Health —Buffalo, NY
- $16 - $18 an hour
- Full-time
- Hybrid work
- Writing skills
- Office
- Organizational skills
Quick Apply
Spa Coordinator
The Woodhouse Day Spa - Buffalo —Williamsville, NY
- $17 - $19 an hour
- Full-time
- Management
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant/Front Desk Coordinator
WNY Medical, PC —Derby, NY
- $17 - $20 an hour
- Part-time
- Vital signs
- Travel
- Patient care
Quick Apply
14d
Salon Coordinator
Sport Clips —Buffalo, NY
- $15.50 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Employee discount

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Administrative Support Coordinator

University at Buffalo -
Buffalo, NY

Apply Now

Job Details

Full-time
$60,000 - $65,000 a year
8 days ago

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Associate's degree
Delegation
Technical Proficiency

Full Job Description

The Office of the Vice Provost for Enrollment Management invites applications for the position of Administrative Support Coordinator. This position provides professional administrative, communication, finance, human resources, and student support services for the Office of the Vice Provost, with direct support to the Vice Provost.

The Administrative Support Coordinator serves as a primary liaison with university partners, including deans, vice presidents, vice provosts, faculty, staff, students, and campus departments. The role includes regular support for the Student Response Center in 1Capen, with increased time in 1Capen during peak periods. This position is well suited for someone who enjoys variety, collaboration, and exposure to a wide range of university functions.

Essential Responsibilities
The candidate will coordinate executive communications, including phone calls, email responses, correspondence, and interactions with campus colleagues and department leaders.

Prepare and distribute written and electronic communications on behalf of the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
Manage a complex calendar, schedule meetings and appointments, prepare supporting materials, and develop travel itineraries.
Oversee general office operations, including supplies, procurement requests, reimbursements, account reconciliation, and related administrative processes.
Support Enrollment Management departments, division events, recruitment activities, staff functions, and special projects as assigned.
Process personnel transactions.
Assist with recruitment and onboarding.
Run human resources reports for review.
Assist with vendor management, including obtaining quotes and procuring items for various marketing initiatives by keying requisitions into our purchasing system, coordinating purchases with vendors for on time delivery, and helping ensure projects are delivered on time and within budget.
Coordinate inventory and assist with distribution of recruitment publications, promotional items and event materials, ensuring adequate supplies for enrollment management events, travel and campus partners.
Support the development of the quarterly Enrollment Management newsletter by collecting content and coordinating with campus partners to ensure timely submissions.
Maintain current knowledge of university policies, procedures, resources, and services connected to student success and student needs.
Provide holistic student support by responding to inquiries accurately and empathetically and connecting students to appropriate campus and community resources.
Work with campus partners to help students navigate complex matters involving Admissions, Financial Aid, academic advising, Student Accounts, Campus Living, and other offices.
Uphold a strict level of confidentiality when handling sensitive information, communications, personnel matters, and executive-level materials.

About the Office of the Vice Provost for Enrollment Management
The Office of the Vice Provost for Enrollment Management is a collaborative, student-centered organization dedicated to advancing the university’s enrollment goals through strategic recruitment, admissions, financial aid, enrollment planning, and student success initiatives. Professional staff contribute to a dynamic, mission-driven environment that values innovation, data-informed decision-making, exceptional service, continuous improvement, and cross-functional collaboration.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Associate’s degree in an appropriate field and related experience.
Experience supporting management in private or public settings.
Strong interpersonal, verbal, and written communication skills.
Ability to maintain confidentiality and exercise sound judgment and discretion.
Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
High level of customer service with students, staff, faculty, and other constituents.

Preferred Qualifications

Bachelor’s degree in an appropriate field.
Experience supporting management at the executive level.
Experience working in higher education.
Experience with SUNY and/or NY state rules, regulations, and procedures.
Knowledge of community and government operations.
Ability to become familiar with university-specific programs and software.
Proficiency in collaboration and delegation of duties.
Exceptional interpersonal skills.
Community volunteer experience.

Our University Community

Prodig+

Executive Position

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$60,000 - $65,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

North Campus

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Background Check Notification

Apply Now

Refine Your Search

administrative coordinator jobs in orchard park, ny

Administrative Support Coordinator

Administrative Coordinator - Buffalo, NY

Business Office Coordinator

Career Support Coordinator

Front Desk Coordinator

Dental Front Desk Coordinator

Legal Administrative Coordinator

Facilities Department Administrative Coordinator

Administrative Coordinator

Curatorial Department Coordinator

Administrative Coordinator

Dental Front Office Coordinator

145 - Admin Coordinator

District Office Coordinator

Front Desk Coordinator

Data Entry & Distribution Coordinator

Hive Inventory Coordinator

Spa Coordinator

Medical Assistant/Front Desk Coordinator

Salon Coordinator

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