Top 113 Office coordinator Jobs in Oregon

Administrative Support Coordinator
City of Hillsboro Oregon —Hillsboro, OR
- $72,628 - $95,573 a year
- Full-time
- Clean driving record
- Microsoft Outlook
- Writing skills
11d
Spa Coordinator
Divine Complexions —Wilsonville, OR
- $18 - $20 an hour
- Part-time
- Background check
- Inventory management
- Pass drug screening
- Employee discount
- Professional development assistance
Quick Apply
13d
Chiropractic Front Office Patient Coordinator - Full time
Discover Chiropractic —Redmond, OR
- $20 - $22 an hour
- Full-time
- Bilingual
- HIPAA
- Clinic
- Free parking
- Paid training
Quick Apply
4d
Administrative Coordinator
Sunriver Nature Center & Observatory —Sunriver, OR
- $21 - $24 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Office Coordinator
Community Living Case Management —North Bend, OR
- From $26.92 an hour
- Full-time
- Background check
- English
- Mid-level
- Health savings account
- Health insurance
Quick Apply
13d
Client Account Coordinator
Inizio Engage —Myrtle Point, OR
- $36,000 - $66,000 a year
- Full-time
- Background check
- HIPAA
- Mid-level
- Paid parental leave
- Paid holidays
1d
Medical Records Coordinator/Receptionist
Monarque Health & Wellness —Ashland, OR
- $18 - $24 an hour
- Full-time
- Spanish
- Patient monitoring
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Front Office Coordinator
Bend Counseling & Biofeedback —Bend, OR
- $19 - $21 an hour
- Part-time
- Writing skills
- Data entry
- Organizational skills
- Paid time off
- Flexible schedule
Quick Apply
1d
Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- Oracle
- Psychiatry
- Mid-level
- Travel reimbursement
2d
People & Workplace Coordinator
Linguava —Portland, OR
- $25 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
4d
Office Coordinator
REAP INC —Portland, OR
- $20.63 - $23.94 an hour
- Full-time
- Google Workspace
- Research
- Office
Office Coordinator
RH2 Engineering —Lake Oswego, OR
- $32 - $36 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health savings account
Quick Apply
Office Coordinator - KLSR TV
Cox Media Group, LLC —Eugene, OR
- Full-time
- Office
- High school diploma or GED
- Communication skills
5d
Administrative Support Coordinator
Oregon REALTORS® —Salem, OR
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Coordinator - Community Engagement & Marketing
Mount Hood Community College —Gresham, OR
- $63,466 - $87,858 a year
- Overtime
- Microsoft Outlook
- Research
- Mid-level
- AD&D insurance
- Paid holidays
4d
Administrative Coordinator I - Tualatin, OR
Phoenix Metals Company —Tualatin, OR
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
4d
Human Resources Coordinator
Oregon Museum of Science and Industry (OMSI) —Portland, OR
- $27.51 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Office Coordinator
PAE CONSULTING ENGINEERS INC —Portland, OR
- $45,300 - $53,000 a year
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Travel
- Profit sharing
- Paid holidays
6d
Administrative and Intake coordinator
Connected Home Health and Hospice —Portland, OR
- $25 - $27 an hour
- Full-time
- Office
- Home Health
- Home health
Quick Apply
14d
Office Coordinator
Emerald Community Fellowship —Eugene, OR
- $20 - $25 an hour
- Part-time
- Mid-level
- Office
- Contracts
- Flexible schedule
Quick Apply
7d

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Administrative Support Coordinator

City of Hillsboro Oregon -
Hillsboro, OR

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Job Details

Full-time
$72,628 - $95,573 a year
11 days ago

Qualifications

Microsoft Outlook
Spreadsheets
Basic math
English
Research
Driver's License
Video conferencing software
Microsoft Teams
Budget preparation
Grammar Experience
Budget review
File organization
Organizational budget management
Video conferencing systems operation

Full Job Description

Job Summary

As the Water Administrative Coordinator you will play a key role in supporting the Utilities Commission and the Water Department, and other Board meetings by ensuring compliance with public meeting laws, preparing and publishing agenda materials, verifying quorum, and recording accurate meeting minutes. You’ll also provide website and technical support by posting online materials and managing virtual meeting logistics, and pre-meetings to enhance overall effectiveness. You’ll assist with tracking and updating intergovernmental agreements and contracts between the City’s Water Department and its partner agencies. In addition, this position supports departmental operations by supervising staff, processing personnel actions, tracking performance reviews and required trainings, serving as a backup for payroll, and assisting the Water Director with special projects, including researching and drafting responses to Board member inquiries.

Primary Duties

Assembles agenda packets and presentation slide decks, scheduling and publishing public meeting agenda packets in compliance with public meetings laws for multiple public entities. Checks for quorum attendance, makes room and virtual meeting arrangements, takes minutes, and obtains signatures for approved resolutions and action items.
Serves as lead for staff, including prioritizing and assigning work, providing direction, and evaluating staff.
Reviews, manages, and maintains calendars for assigned management; schedules, organizes, and prioritizes meetings, appointments, travel, project timelines, and/or events; and makes meeting space and equipment resource arrangements.
Provides complex, specialized administrative support, which includes identifying, organizing, and/or preparing information and documents for meetings or projects;
Prepares agendas, reports, notices, forms, and correspondence;
Attends meetings and takes minutes; screening calls and correspondence;
Assists with tracking intergovernmental agreements and contracts with partner agencies, including tracking renewal dates, coordinating with staff and partners on document edits, drafting staff memos and slide decks for the respective committee, board, or commission, and document archive.
Assists with conference registrations and travel arrangements; chairing and/or participating on committees; and performing other related duties.
Serves as a liaison for the assigned department and management; responds to sensitive requests for information and assistance; provides information regarding applicable rules, policies, and regulations; resolves citizen concerns and complaints; and refers inquiries as appropriate.
Acts as backup for budget tracking, report preparation, and monitoring of expenditures.
Oversees and maintains office filing and document retention.
Serves as back up for processing invoices, assigning appropriate general ledger account charge information, permit refunds, and employee requests for reimbursement.
Maintains appropriate inventory levels and requisitions supplies within the assigned area of responsibility, monitors equipment maintenance needs and initiates requests for equipment maintenance.
Manages records and information in any format, in accordance with applicable statutes, regulations, city policies, guidance, and records retention schedules.
Facilitates and coordinates with employee interviews, onboarding, and other staff changes.
Gathers, reviews, monitors, and analyzes data and information, identifies, and reports trends, and provides recommendations and prepares monthly reports.

Required Skills

Positive and effective customer service principles
Recordkeeping principles
Mathematical concepts
Applicable local, state, and federal laws, rules, and regulations
Budgeting concepts
Modern office equipment, including computers and related software, including Microsoft Word, Excel, PowerPoint, Outlook and Teams, and Adobe PDF.
English usage, grammar, punctuation, and spelling

Skills and Abilities

Relate well, communicate, and work effectively with diverse groups of stakeholders who represent a range of ethnicities, cultural, and socio-economic backgrounds.
Engage in growth, learning, and self-awareness related to diversity, equity, and inclusion.
Provide positive and effective customer service.
Manage time, prioritize work and meet datelines.
Self-starter who exercises good judgment.
File, organize, and maintain records and databases.
Research, compile and reconcile data and information.
Prepare reports, correspondence and documentation using Microsoft Word, Excel and PowerPoint, and Adobe PDF.
Maintain calendars.
Demonstrate attention to detail.
Handle confidential or sensitive information appropriately.
Interpret, apply and follow laws, codes, regulations, and policies and procedures.
Communicate effectively with others, both orally and in writing.
Public speaking at public meetings.
Provide training and policy interpretation.
Prepare and monitor budgets.

Ideal Candidate Traits

The ideal candidate will have experience and/or training with public meetings rules and intergovernmental agreements, will be detail-oriented, and exhibit technical skills to prepare documents, spreadsheets, slide decks, emails, website updates, and other documents with minimal errors.
They will exercise professional judgement, diplomacy, and respect for staff, Commission and Board members, water ratepayers, and members of the public.
Deadlines, will keep their supervisor and others updated regularly on progress, and will reach out early on when an issue arises, in particular any issues with scheduled public meetings.
Open to coaching and will plan annual professional development with their supervisor to maintain currency in public laws, City rules, water utility administration, equity, professional skills, and related subjects.
Comfortable in public meetings and with assisting members of the public, for example with their requests to provide public testimony or to draft a response to a customer's request.
Candidate will have prior supervision experience and demonstrate skill in assigning and tracking tasks, coaching staff, and maintaining timely personnel records.
The ideal candidate will have researched the City website to gain familiarity with the City's Mission, Vision, and Values and the Water Department.
Demonstrated supervisory or lead worker experience, including assigning and prioritizing work, providing guidance and feedback, and supporting staff performance and development.

Projects

Coordinate with support from the Water team on various monthly and quarterly Commission and Board meetings as well as committee meetings.
Assist with updating an Intergovernmental Agreements and partner contracts tracking spreadsheet with renewal dates and coordinating revisions and document submittal for approval by the respective board or commission.
Support the Department's administrative tasks such as submitting complex timesheets, reviewing personnel documents, and coordinating with the Water team to meet deadlines and produce high-quality reports.

EDUCATION AND EXPERIENCE

Associate’s degree in Business Administration or a closely related field; and two years of office or customer service-related experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSE(S) / CERTIFICATIONS

Valid, current Driver’s License and safe driving record

City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our Salary and Benefits page for benefit guides for our non-represented full-time employees and part-time employees. Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.

Apply Now

Refine Your Search

office coordinator jobs in oregon

Administrative Support Coordinator

Spa Coordinator

Chiropractic Front Office Patient Coordinator - Full time

Administrative Coordinator

Office Coordinator

Client Account Coordinator

Medical Records Coordinator/Receptionist

Front Office Coordinator

Administrative Coordinator

People & Workplace Coordinator

Office Coordinator

Office Coordinator

Office Coordinator - KLSR TV

Administrative Support Coordinator

Administrative Coordinator - Community Engagement & Marketing

Administrative Coordinator I - Tualatin, OR

Human Resources Coordinator

Office Coordinator

Administrative and Intake coordinator

Office Coordinator

I want to receive the latest job alert for office coordinator in oregon

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