Under general supervision, this position manages student enrollment, registration, withdrawals, transfers, scheduling, records, and FTE/state reporting requirements for OACS. Ensures the accuracy and compliance of student information within school and district systems and processes required student documentation and data corrections. Provides administrative and technical support to school administration, staff, families, and district departments regarding enrollment, student records, attendance, transfers, and applicable policies and procedures. Maintains accurate student records, prepares required reports, and performs related duties as assigned.
_______
-
CUSTOMER SERVICE AND SCHOOL SUPPORT
-
Responds to phone, electronic, and inperson inquiries regarding school information, student assignments, and transfer procedures.
-
Provides professional, timely, and courteous customer service to students, families, staff, visitors, and district personnel.
-
Collaborates with internal and external staff to resolve questions, errors, and necessary corrections.
-
Maintains a welcoming and professional frontoffice environment and assists with general school inquiries.
-
Provides administrative support to the school principal and school leadership, including reporting, communications, and other schoolbased operational needs assigned.
-
STUDENT RECRUITMENT, MARKETING AND ENROLLMENT
-
Responsible for student recruitment and retention to meet annual enrollment goals and maintain a strong waitlist.
-
Partners with the Principal to develop and implement marketing, enrollment, and family engagement strategies.
-
Manages email, text, print, website, social media, and digital marquee to promote the school and communicate with current and prospective families.
-
Collaborate with school administration to develop marketing content that strengthens the school's identity and builds family trust.
-
Plans and coordinates recruitment events, including information sessions, school tours, open houses, and orientations.
-
Maintains the annual enrollment calendar, including Intent to Return, Open Enrollment, lottery dates, and other key enrollment deadlines.
-
Manages enrollment and application activity to support full enrollment and program capacity goals.
-
Prepares registration packets, and registers kindergarten and new students for Elementary School. Prepares informational flyers; coordinates the production and distribution of materials.
-
Supports school departments with testing, screener updates, and student information systems.
-
Compiles, reviews, and verifies student data, including identification, demographic, and support information, to ensure accuracy and assist departmental needs.
-
STUDENT ENROLLMENT RECORDS AND ATTENDANCE
-
Maintains accurate student transfer, school assignment, attendance, and enrollment records.
-
Reviews and processes transfer documentation, including guardianship, domicile, medical, academic, childcare, and workplace requests.
-
Updates student records and immunization information in OACS and district systems and maintains cumulative student files.
-
Manage student enrollment, withdrawals, scheduling, and records in Skyward and OACS systems, ensuring data accuracy and regulatory compliance.
-
Processes student withdrawals, transfers within and outside the district. Maintains accurate immunization records, and cumulative student files.
-
Monitors student attendance and truancy concerns, maintains required records, and reports concerns to the principal.
-
Develops enrollment process checklists and communicates student enrollment changes to appropriate staff.
-
SCHOOL MASTER SCHEDULING
-
Develops and maintains the master student schedule, making adjustments as needed in collaboration with school administration.
-
Reviews scheduling data to identify conflicts, changes, and enrollment needs.
-
Manages master schedule for student enrollment, withdrawals, scheduling, and data corrections in Skyward and OACS systems, ensuring accuracy and compliance with federal and state requirements.
-
FTE AND STATE REPORTING
-
Serves as the school’s primary liaison for Student Enrollment Services, FTE, and state reporting requirements.
-
Coordinates with the district, Florida Department of Education, and internal departments to resolve enrollment, demographic, ESE, ESOL, and student data issues.
-
Prepares, reviews, and maintains FTE reports and documentation to ensure accurate student enrollment, schedules, coding, and audit records.
-
Oversees schools state reporting survey periods, identifies errors, and completes required corrections within established deadlines.
-
Reviews and corrects student information system data and FTE coding errors reported by the district or the Florida Department of Education.
-
Validates and maintains FLEIDs, research discrepancies, and resolves student identification errors.
-
Provides guidance and reporting information to administrators, teachers, and staff to support accurate FTE and state reporting.
-
Assists with Food and Nutrition Program records, including free/reduced meal eligibility for state reporting and student allergy information.
-
Maintains proficiency in OACS and district technology systems and completes required training to effectively perform job responsibilities.
_____
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
-
Front office coverage,
-
Performs related duties as directed.
_____
Associates degree from an accredited institution in public administration, business administration or related field; and three (3) years previous experience and/or training that includes clerical, secretarial, or governmental relations work, or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential job functions.
_____
Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.
Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
_____
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
Performance of this job will be evaluated in accordance with Oakland Avenue Charter School’s policy.
Job is exempt from the overtime provisions of the Fair Labor Standards Act.
_____
Oakland Avenue Charter School is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Oakland Avenue Charter will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Oakland Avenue Charter School (OACS) is committed to providing an exceptional education rooted in community, collaboration, and student success. Through strong partnerships among staff, families, and community stakeholders, we prepare students with the skills and knowledge to become confident, responsible citizens. OACS is proud to partner with the REED Charitable Foundation as an Orton-Gillingham Model School, creating an enriching learning environment aligned with the Science of Reading. ——————————————————————Oakland Avenue Charter School is an Equal Opportunity Employer. As a condition of employment consideration, all candidates must successfully complete a Level II background screening through the State Clearinghouse system. For more information, visit https://info.flclearinghouse.com/education-awareness. —————————————————————— Questions regarding employment opportunities or the hiring process may be directed to
[email protected].
