Top 144 Assistant Jobs in Ottawa, Il

Administrative Assistant
Confidential —Peru, IL
- $21 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
12d
Environmental Services Aide
Lutheran Life Communities —Ottawa, IL
- $15.00 - $15.45 an hour
- Full-time
- Background check
- Skilled nursing facility
- Pass drug screening
- Dental insurance
- Tuition reimbursement
Quick Apply
Medical Assistant
Crowhurst Foot Care —Ottawa, IL
- From $19 an hour
- Full-time
- Private practice
- CPR Certification
- Vital signs
- Profit sharing
- Paid time off
Quick Apply
Dental Assistant
Smalltown Dental —Ottawa, IL
- $19 - $24 an hour
- Part-time
- Dental office
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
Marketing and Sales Assistant
Promier Products, Inc —Peru, IL
- $18 - $20 an hour
- Full-time
- Sales
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Nick's Metal Fabricating —Seneca, IL
- $50,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6h
Warehouse Administrative Assistant
GRAINCO FS —Ottawa, IL
- $16 - $19 an hour
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
11d
Police Administrative Services Coordinator/Telecommunicator
City of La Salle —LaSalle, IL
- From $25.39 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Home Health Team Assistant
OSF HealthCare —Peru, IL
- $18.80 - $22.12 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
Veterinary Assistant
Chessie Lane Animal Hospital —Ottawa, IL
- Entry level
Quick Apply
Front Office Assistant Pulmonology
OSF HealthCare —Peru, IL
- $17.66 - $19.63 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
10d
Office Manager
Bonnie Plants LLC —Ottawa, IL
- Computer literacy
- Mid-level
- Office
Quick Apply
Front Office Assistant Gastroenterology
OSF HealthCare —Mendota, IL
- $17.66 - $19.63 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
10d
Receptionist - State Farm Agent Team Member
Lori Janko Wilke - State Farm Agent —Peru, IL
- $15 - $18 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- 401(k)
- Paid time off
Quick Apply
PATIENT SERVICE STAFFING ASSISTANT
Morris Hospital —Morris, IL
- $19.40 - $29.10 an hour
- Part-time
- CPR Certification
- Hospital
- Computer literacy
- Wellness program
- Disability insurance
Pack Off Assistant
Costco Wholesale Corporation —Morris, IL
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Bakery Assistant
Jeremiah Joe Coffee —Utica, IL
- From $15 an hour
- Part-time
- ServSafe
- Bakery
- In-person
- Employee discount
Quick Apply
6d
Physical Therapy Aide
Athletico Physical Therapy —Ottawa, IL
- $15 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
Parts Assistant
Sunbelt Rentals, Inc. —Morris, IL
- $18.99 - $26.11 an hour
- Full-time
- Computer literacy
- Forklift
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Front Desk Receptionist
Illinois Valley Eye Care —Spring Valley, IL
- From $16 an hour
- Part-time
- Computer literacy
- Computer skills
- In-person
- Paid time off
- Vision insurance
Quick Apply
4d

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assistant jobs near ottawa, il

Administrative Assistant

Confidential
Peru, IL

Quick Apply

Job Details

Full-time
$21 - $25 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Outlook
Filing
Administrative experience
Schedule management
Driver's License
Attention to detail
Organizational skills
Technical Proficiency
Time management
Database software proficiency

Full Job Description

COMPANY DESCRIPTION

Chamlin & Associates, Inc., founded in 1952, is a consulting firm of engineers, planners, and land surveyors with offices in Peru, Ottawa, and Morris, Illinois. The firm is known for delivering high-quality, personalized service and long-term client relationships. Chamlin & Associates serves as engineers for more than 40 municipalities across multiple counties in Illinois. Services include surveying, planning, design, and construction inspection, supported by a comprehensive range of engineering expertise. The company’s strong reputation and trusted partnerships are central to its ongoing success.

SUMMARY OF POSITION

This role provides administrative, documentation, and coordination support for project planning, permitting, contract administration, compliance, and remediation projects. The ideal candidate is highly organized, proactive, and comfortable working in a technical, regulatory-focused environment.

You will assist engineers and project managers by coordinating project documentation, schedules, communications, bid and contract processes, regulatory reporting and project records. This position plays a key role in supporting projects from planning through closeout while ensuring accuracy, compliance, and timely project delivery.

MINIMUM QUALIFICATIONS

3+ years of administrative experience, preferably in consulting, engineering, or professional services.
Proficiency with internet navigation and standard office software (Word, Excel, Access, Outlook, etc.).
Strong organizational skills, attention to detail, and document management abilities.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Team player with a positive attitude.
Dedicated to adhering to established administrative processes for efficiently and clarity
Valid driver's license.

ESSENTIAL FUNCTIONS OF THE JOB

Provide administrative and project coordination support to project managers and engineers.
Prepare, edit, advertise, and distribute bid documents and addenda, including posting projects online and in newspapers and communicating updates to contractors, suppliers, city officials, and engineers.
Draft and coordinate pre-bid and pre-construction meeting agendas, sign-in sheets, and related documentation.
Prepare bid tabulations, coordinate bid lettings with officials, post results online, and maintain bid records and project files.
Monitor contract status, maintain detailed progress records, prepare contracts for review and signature, and distribute finalized contracts to appropriate parties.
Conduct deed research and courthouse record retrieval, which may include commuting long distances.
Maintain and update contractor and supplier databases, project files, and document control systems in compliance with company and regulatory requirements.
Research and process survey requests, prepare legal descriptions, coordinate with surveyors, and complete survey closeout procedures.
Prepare and submit regulatory reports and documentation, weekly reports, EEO reports, Traffic Control Reports, IEPA correspondence, and Engineer’s Summaries.
Process project loan disbursements and maintain related documentation.
Draft and submit proposals, Engineering Service Agreements, and grant-related contract documents for programs including Community Development Block Grants, Unsewered Communities Grants, IEPA programs, IDOT MFTs, and HUD Capital Grants.
Coordinate with project managers to identify upcoming project needs, schedules, and timelines.
Prepare and submit Statements of Interest through IDOT's prequalification and agreement system.
Perform other duties as assigned to support department objectives and business needs.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS (KSAP’s)

Demonstrated interpersonal skills necessary to deal tactfully and effectively with persons at all levels in order to develop and maintain productive relationships both inside and outside the organization.
Knowledge of workplace facilities, equipment and access requirements.
Ability to work independently and technically astute.
High degree of problem solving.
Excellent written and verbal communication skills.
Ability to multitask while maintaining attention to detail.
Demonstrated organizational and time management skills.
Anticipate project needs and identify potential issues.
Adapt quickly to changing priorities and project timelines.
Discreet and professional when handling sensitive information.

SPECIAL REQUIREMENTS (including equipment, hours, physical demands)

The physical demands described here are representative of those required by an employee to successfully perform the essential functions of this job.

Work Environment: This position typically works in an office setting with a controlled temperature environment but must be able to travel as needed.

Equipment: This position is required to maintain a working knowledge of all office equipment including personal computers and printers, telephone systems, copiers, etc.

Hours: This position typically works on a regular schedule, beginning daily at 8:00 am and ending at 5:00 pm, Monday through Friday. With the project's deadlines, hours will be adjusted as needed to meet them.

Physical Demands: Must be able to stand for long periods. Must be able to sit, climb stairs, walk, lift, carry, bend, and stoop. Must be able to perform fine motor skills. Hearing and visual ability required to read handwritten and/or typed documents, computer screens, etc., and answer telephone calls. Must be able to lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have a valid driver's license.

Pay: $21.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in ottawa, il

Administrative Assistant

Environmental Services Aide

Medical Assistant

Dental Assistant

Marketing and Sales Assistant

Office Assistant

Warehouse Administrative Assistant

Police Administrative Services Coordinator/Telecommunicator

Home Health Team Assistant

Veterinary Assistant

Front Office Assistant Pulmonology

Office Manager

Front Office Assistant Gastroenterology

Receptionist - State Farm Agent Team Member

PATIENT SERVICE STAFFING ASSISTANT

Pack Off Assistant

Bakery Assistant

Physical Therapy Aide

Parts Assistant

Front Desk Receptionist

I want to receive the latest job alert for assistant in ottawa, il

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