Top 26 Clerical Jobs in Ottawa Il

Administrative Assistant
Confidential —Peru, IL
- $21 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
11d
Front Office Representative-NTP Marseilles
Nucor Tubular Products - North —Marseilles, IL
- $23.51 - $27.22 an hour
- Mid-level
- Office
- Administrative experience
- Profit sharing
- Paid parental leave
5d
Civil Entry Clerk II
Lasalle County —Ottawa, IL
- $18.75 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Operations Clerk
Republic Services —Ottawa, IL
- $15.55 - $21.40 an hour
- Full-time
- Office
- Administrative experience
- Computer skills
- AD&D insurance
- Employee stock purchase plan
Warehouse Administrative Assistant
GRAINCO FS —Ottawa, IL
- $16 - $19 an hour
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
10d
Civil Process Clerk II
Lasalle County —Ottawa, IL
- $18.75 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
Police Administrative Services Coordinator/Telecommunicator
City of La Salle —LaSalle, IL
- From $25.39 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
2d
MSR II
Streator Onized Credit Union —Ottawa, IL
- $15.90 - $23.86 an hour
- Part-time
- Basic math
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
Administration
Costco Wholesale Corporation —Morris, IL
- US work authorization
- Data entry
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Supply Chain Associate
OSF HealthCare —Peru, IL
- $17.66 - $19.63 an hour
- Full-time
- Hospital
- Computer literacy
- High school diploma or GED
5d
Home Health Team Assistant
OSF HealthCare —Peru, IL
- $18.80 - $22.12 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
Payroll Clerk
Costco Wholesale Corporation —Morris, IL
- Office
- Driving
- US work authorization
- AD&D insurance
- Employee stock purchase plan
Front Desk Receptionist
Illinois Valley Eye Care —Spring Valley, IL
- From $16 an hour
- Part-time
- Computer literacy
- Computer skills
- In-person
- Paid time off
- Vision insurance
Quick Apply
3d
Receptionist - State Farm Agent Team Member
Lori Janko Wilke - State Farm Agent —Peru, IL
- $15 - $18 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Front Desk Receptionist (part-time evenings & weekends)
Liberty Village of Peru —Peru, IL
- $15 - $16 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
10d
Office Support
Treatment Alternatives for Stronger Communities —Sheridan, IL
- $36,500 - $38,000 a year
- Online Application
- Mid-level
- 4 years
- Paid holidays
- Disability insurance
Quick Apply
9d
PATIENT SERVICE STAFFING ASSISTANT
Morris Hospital —Morris, IL
- $19.40 - $29.10 an hour
- Part-time
- CPR Certification
- Hospital
- Computer literacy
- Wellness program
- Disability insurance
ER PATIENT ACCESS
Morris Hospital —Morris, IL
- $18.30 - $27.45 an hour
- Full-time
- Customer service
- Computer literacy
- High school diploma or GED
- Wellness program
- Disability insurance

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Front Office Representative-NTP Marseilles
Nucor Tubular Products - North —Marseilles, IL
Responsibilities include, but are not limited to, answer and properly route phone calls for multiple locations; assist with purchasing activities, including…
$23.51 - $27.22 an hour
5d

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Accounting Clerk
Confidential —Columbus, OH
Daily entry of financial transactions. Provide accounting and clerical support to management. Data entry and word processing skills.
$25 - $30 an hour
Quick Apply
Accounting Administrative Assistant (Part-Time)
VANTAGE LOGISTICS —Sunbury, OH
Associate's degree in Accounting, Business Administration, or a related field. The Accounting Administrative Assistant provides administrative and clerical…
$16 - $19 an hour
Quick Apply
5d

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Administrative Assistant

Confidential
Peru, IL

Quick Apply

Job Details

Full-time
$21 - $25 an hour
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Outlook
Filing
Administrative experience
Schedule management
Driver's License
Attention to detail
Organizational skills
Technical Proficiency
Time management
Database software proficiency

Full Job Description

COMPANY DESCRIPTION

Chamlin & Associates, Inc., founded in 1952, is a consulting firm of engineers, planners, and land surveyors with offices in Peru, Ottawa, and Morris, Illinois. The firm is known for delivering high-quality, personalized service and long-term client relationships. Chamlin & Associates serves as engineers for more than 40 municipalities across multiple counties in Illinois. Services include surveying, planning, design, and construction inspection, supported by a comprehensive range of engineering expertise. The company’s strong reputation and trusted partnerships are central to its ongoing success.

SUMMARY OF POSITION

This role provides administrative, documentation, and coordination support for project planning, permitting, contract administration, compliance, and remediation projects. The ideal candidate is highly organized, proactive, and comfortable working in a technical, regulatory-focused environment.

You will assist engineers and project managers by coordinating project documentation, schedules, communications, bid and contract processes, regulatory reporting and project records. This position plays a key role in supporting projects from planning through closeout while ensuring accuracy, compliance, and timely project delivery.

MINIMUM QUALIFICATIONS

3+ years of administrative experience, preferably in consulting, engineering, or professional services.
Proficiency with internet navigation and standard office software (Word, Excel, Access, Outlook, etc.).
Strong organizational skills, attention to detail, and document management abilities.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Team player with a positive attitude.
Dedicated to adhering to established administrative processes for efficiently and clarity
Valid driver's license.

ESSENTIAL FUNCTIONS OF THE JOB

Provide administrative and project coordination support to project managers and engineers.
Prepare, edit, advertise, and distribute bid documents and addenda, including posting projects online and in newspapers and communicating updates to contractors, suppliers, city officials, and engineers.
Draft and coordinate pre-bid and pre-construction meeting agendas, sign-in sheets, and related documentation.
Prepare bid tabulations, coordinate bid lettings with officials, post results online, and maintain bid records and project files.
Monitor contract status, maintain detailed progress records, prepare contracts for review and signature, and distribute finalized contracts to appropriate parties.
Conduct deed research and courthouse record retrieval, which may include commuting long distances.
Maintain and update contractor and supplier databases, project files, and document control systems in compliance with company and regulatory requirements.
Research and process survey requests, prepare legal descriptions, coordinate with surveyors, and complete survey closeout procedures.
Prepare and submit regulatory reports and documentation, weekly reports, EEO reports, Traffic Control Reports, IEPA correspondence, and Engineer’s Summaries.
Process project loan disbursements and maintain related documentation.
Draft and submit proposals, Engineering Service Agreements, and grant-related contract documents for programs including Community Development Block Grants, Unsewered Communities Grants, IEPA programs, IDOT MFTs, and HUD Capital Grants.
Coordinate with project managers to identify upcoming project needs, schedules, and timelines.
Prepare and submit Statements of Interest through IDOT's prequalification and agreement system.
Perform other duties as assigned to support department objectives and business needs.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS (KSAP’s)

Demonstrated interpersonal skills necessary to deal tactfully and effectively with persons at all levels in order to develop and maintain productive relationships both inside and outside the organization.
Knowledge of workplace facilities, equipment and access requirements.
Ability to work independently and technically astute.
High degree of problem solving.
Excellent written and verbal communication skills.
Ability to multitask while maintaining attention to detail.
Demonstrated organizational and time management skills.
Anticipate project needs and identify potential issues.
Adapt quickly to changing priorities and project timelines.
Discreet and professional when handling sensitive information.

SPECIAL REQUIREMENTS (including equipment, hours, physical demands)

The physical demands described here are representative of those required by an employee to successfully perform the essential functions of this job.

Work Environment: This position typically works in an office setting with a controlled temperature environment but must be able to travel as needed.

Equipment: This position is required to maintain a working knowledge of all office equipment including personal computers and printers, telephone systems, copiers, etc.

Hours: This position typically works on a regular schedule, beginning daily at 8:00 am and ending at 5:00 pm, Monday through Friday. With the project's deadlines, hours will be adjusted as needed to meet them.

Physical Demands: Must be able to stand for long periods. Must be able to sit, climb stairs, walk, lift, carry, bend, and stoop. Must be able to perform fine motor skills. Hearing and visual ability required to read handwritten and/or typed documents, computer screens, etc., and answer telephone calls. Must be able to lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have a valid driver's license.

Pay: $21.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

clerical jobs in ottawa il

Administrative Assistant

Front Office Representative-NTP Marseilles

Civil Entry Clerk II

Operations Clerk

Warehouse Administrative Assistant

Civil Process Clerk II

Police Administrative Services Coordinator/Telecommunicator

MSR II

Administration

Supply Chain Associate

Home Health Team Assistant

Payroll Clerk

Front Desk Receptionist

Receptionist - State Farm Agent Team Member

Front Desk Receptionist (part-time evenings & weekends)

Office Support

PATIENT SERVICE STAFFING ASSISTANT

ER PATIENT ACCESS

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