Top 5 Personal assistant Jobs in Paducah, Ky

Assistant Office Adminstrator
West Kentucky Drug and Alcohol Intervention Services, LLC —Mayfield, KY
- $16 - $17 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
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13d

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Assistant Office Adminstrator
West Kentucky Drug and Alcohol Intervention Services, LLC —Mayfield, KY
Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy.
$16 - $17 an hour
Quick Apply
13d

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Assistant Office Adminstrator

West Kentucky Drug and Alcohol Intervention Services, LLC
Mayfield, KY

Quick Apply

Job Details

Part-time
$16 - $17 an hour
13 days ago

Qualifications

Computer operation
Google Workspace
Confidential information handling
Microsoft Outlook
Phone communication
Computer literacy
Spreadsheets
Documentation tools
Organizational skills
Customer support
Multi-line phone systems
Typing
Office management
Proofreading
Quality data entry

Full Job Description

Job Summary

We are seeking a proactive and organized Assistant Office Administrator to join our dynamic team! In this vital role, you will support daily office operations, ensuring a smooth and efficient work environment. Your energetic approach and attention to detail will help maintain excellent client communication, streamline administrative processes, and uphold high standards of office management. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive workplace atmosphere.

Duties

Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy
Operate multi-line phone systems, handling inquiries and routing calls efficiently using proper phone etiquette
Perform data entry tasks accurately within various software platforms, including Microsoft Office and Google Workspace
Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information
Assist with bookkeeping using QuickBooks, including invoicing, expense tracking, and financial record keeping
Support calendar management and scheduling for team members or executives, coordinating meetings and appointments
Provide customer service support by responding promptly to client inquiries and offering assistance as needed

Requirements

Proven office management or administrative experience in a fast-paced environment
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
Experience with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
Bilingual abilities are a plus to assist diverse client needs
Exceptional communication skills—both verbal and written—along with professional phone etiquette
Ability to handle confidential information discreetly and responsibly
Strong typing, proofreading, and data entry skills to ensure accuracy in all tasks
Previous experience in customer support or client communication roles is advantageous
Personal assistant or calendar management experience is preferred but not required

Join us as an Assistant Office Administrator and be part of a vibrant team dedicated to excellence! Your energy, organizational prowess, and commitment to service will help us create a welcoming office environment where everyone feels valued. This paid role offers growth opportunities for those eager to expand their administrative expertise while making a meaningful impact every day.

Pay: $16.00 - $17.00 per hour

Work Location: In person

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