About Kalleo Technologies
Kalleo Technologies is a growing managed IT services provider supporting organizations across healthcare, marine transportation, government, and other industries. We help clients use technology to improve operations, strengthen security, and advance their strategic business goals.
We are looking for a dependable, detail-oriented Procurement Coordinator to join our team and manage the purchasing and order fulfillment process for customer and internal technology purchases.
Position Overview
The Procurement Coordinator is responsible for coordinating technology purchases from approved quote or request through ordering, delivery, billing preparation, and completion.
This position works closely with customers, vendors, distributors, sales, project management, technical teams, accounting, and other internal departments. The successful candidate will be highly organized, comfortable managing multiple active orders, and committed to maintaining accurate records and following every request through completion.
Essential Responsibilities
- Process approved customer and internal purchase requests.
- Prepare, submit, and maintain accurate purchase orders.
- Place hardware, software, licensing, and other technology orders with approved vendors and distributors.
- Verify product information, pricing, quantities, shipping details, availability, and customer requirements before placing orders.
- Track orders from approval through shipment, delivery, receiving, billing preparation, and final completion.
- Maintain accurate purchasing, shipping, serial number, warranty, and order documentation within company systems.
- Communicate order status, estimated delivery dates, delays, substitutions, backorders, and cancellations to the appropriate internal teams and customers.
- Coordinate with sales, account management, project management, technical, and accounting teams to resolve order discrepancies.
- Prepare and provide accurate purchasing documentation needed for customer invoicing.
- Confirm that products and services are billed accurately and in a timely manner.
- Manage returns, exchanges, defective equipment claims, warranty requests, and vendor credits.
- Follow up with vendors and distributors regarding delayed orders, missing shipments, pricing discrepancies, credits, and other order issues.
- Develop and maintain productive relationships with vendors, distributors, customers, and customer accounts-payable contacts.
- Prioritize urgent orders and customer deadlines while maintaining accuracy.
- Assist with purchasing-related reporting, documentation, process improvement, and vendor management.
- Coordinate company vehicle maintenance, including scheduling service appointments and transporting vehicles when necessary.
- Perform occasional local errands and other related responsibilities as business needs require.
Qualifications
- Previous experience in procurement, purchasing, order processing, customer service, account coordination, logistics, vendor relations, or a similar role is preferred.
- Strong attention to detail and commitment to accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple orders, priorities, deadlines, and follow-up items at the same time.
- Demonstrated ownership and ability to follow tasks through completion.
- Ability to identify discrepancies and proactively resolve problems.
- Strong organizational, documentation, and time-management skills.
- Ability to work effectively across multiple departments.
- Professional judgment and discretion when handling confidential customer, vendor, pricing, and company information.
Technical Skills
- Proficiency with Microsoft 365 applications, including Outlook, Excel, Word, and Teams.
- Comfortable learning purchasing, inventory, accounting, customer relationship management, and professional services automation systems.
- Experience with purchase orders, vendor portals, order-management systems, ConnectWise Manage, or similar business platforms is preferred.
Education
High school diploma or GED required. Additional education or professional experience in business administration, purchasing, logistics, accounting, or a related field is preferred.
Additional Requirements
- Must have a valid driver’s license and an acceptable driving record.
- Must be able to perform occasional local travel and errands.
- Must maintain dependable attendance and consistently meet position responsibilities.
- Employment is contingent upon successfully completing all required pre-employment screenings.
- Must be able to perform the essential functions of the position, with or without reasonable accommodation.
Disclaimer
This job description describes the general nature and level of work performed in this position. It is not intended to be an exhaustive list of every responsibility, duty, qualification, or working condition associated with the role. Responsibilities may change based on the needs of the business.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
Ability to Commute:
- Paducah, KY 42003 (Required)
Work Location: In person
