Top 12 Office manager Jobs in Palm Bay Fl

Business Office Coordinator
The Promenade —Sebastian, FL
- Weekends as needed
- Microsoft Excel
- Sales
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Atlantic ENT LLC —Cocoa Beach, FL
- $25.39 - $30.57 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Background check
- Mid-level
- 401(k)
- Paid time off
Quick Apply
1d
Accounting Office Manager - Auto Dealership
Mercedes Benz of Melbourne —Melbourne, FL
- Full-time
- Dealership
- Mid-level
- Driver's License
- Disability insurance
- Health insurance
Quick Apply
9d
Business Office Manager
Watercrest Senior Living —Sebastian, FL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Bookkeeper/Office Manager
Providence Connects —Melbourne, FL
- $23 - $28 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- Office
Quick Apply
14d
Front Office Manager
Western Judicial Services, Inc. —Melbourne, FL
- $19 - $24 an hour
- Part-time
- Background check
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
Operations Coordinator & Customer Success Specialist
Rich Crete Coatings, LLC —Melbourne, FL
- $45,000 - $60,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
11d
Retail HVAC Office Administrator
Cool Rays —Melbourne, FL
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Program Coordinator/Office Manager
Florida Association for Child Care Management —Melbourne, FL
- $30,000 - $35,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Front Desk Coordinator-Chiropractic Office
The Joint Chiropractic —West Melbourne, FL
- $14 - $18 an hour
- Full-time
- Customer service
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
8d

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Business Office Coordinator
The Promenade —Sebastian, FL
Relieving concierge Team Member for meal breaks and answering telephones. Responsible for tracking of state and company mandated trainings and ensuring…
Quick Apply
Office Manager
Atlantic ENT LLC —Cocoa Beach, FL
Keep track of office repairs and receipts, malpractice, DEA, business license, office insurance for building. Help with billing question calls.
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Quick Apply
1d

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Business Office Coordinator

The Promenade
Sebastian, FL

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Computer operation
Accounts receivable
Microsoft Excel
Accounts receivable management
Expense management
Maintaining patient confidentiality
Employee relations
HR legal compliance
English
High school diploma or GED
HR compliance
Recruiting
Accounting and finance experience
Typing
Employment law in talent management
Productivity software
Medical debt collection accounts
Budget review
Collections account management
Patient collections management

Full Job Description

We are looking for a dynamic and enthusiastic Business Office Manager for our community located in beautiful Sebastian, FL

Come be a part of The Promenade. We pride ourselves to uphold the "Concordis Way" we honor the human spirit in every individual and are passionate about giving the highest quality of life to those who have given to us for generations. Our mantra for service is "whatever it takes" while staying true to our core values: Commitment to Kindness, Whatever It Takes, Do The Right Thing, and Stay Curious, Keep Learning, and Never Settle.

The BOM will be responsible for managing and supervising the business office functions at the community. This position serves as the community’s primary resource for handling and managing questions/inquiries from residents and their families related to cash receipts, billing, vendor payments, and expenses. The BOM also coordinates and assists with maintaining accurate Team Member payroll and benefits information and is expected to be able to explain and instruct Team Members regarding benefit options.

POSITION RESPONSIBILITIES:

Maintains and oversees specific processes for the collection and maintenance of resident information, which includes resident statement accuracy, review of resident billing and collections, confirming level of care to billing accuracy, and resident demographic information.
Responsibly manages and supervises all concierge Team Members including scheduling, assignment, direction, performance review (including input on pay adjustments), hiring and discipline consistent with company policy.
Relieving concierge Team Member for meal breaks and answering telephones.
Assists the Executive Director with managing the community’s operation by utilizing independent judgment and discretion to review and advise on billing issues, expenditures and budgetary matters for the community.
Manages and directs all accounts receivable, to include pursuit and follow-up of unpaid balances.
Ensures correct coding of the community’s accounts payable and accrues expenses as needed.
Responsible for Human Resources functions: Collects Team Member information and assists new Team Member members with the completion of required documentation, to include communication with the new hire orientation process, pre-employment Level II clearance and pre-employment drug screening. Ensures all completed, required forms are submitted to the Home Office according to protocol.
Responsible for tracking of state and company mandated trainings and ensuring compliance with AHCA regulations and company policies.
Ensures Team Members files are maintained in accordance with Concordis Senior Living’s policies and procedures as well as federal, state, and local regulations.
Files all worker’s compensation and unemployment claims and forwards to the Home Office as required.
Maintain resident financial files to company and AHCA standard.
Assists in the recruitment, interviewing, orientation and retention of qualified Team Member.
Promotes positive Team Member relations and assists with resolving grievances.
Maintain Accounts Receivable database, i.e. tracks all residents accounting changes and appropriate documentation including move-ins, move-outs, credits, proposed rate adjustment, and other related changes or corrections.
Approves invoices for billing residents.
Prepares bank deposits daily and posts deposits in Accounts Receivable database.
Responsible for collection efforts.
Processes all invoices and check requests for each department.
Monitors purchase orders and matches with statements. Orders office supplies and forms for Team Member and resident needs. Reports to appropriate vendor or Home Office any repairs and replacement needed of equipment.
Processes payroll and maintains the payroll database.
Assists in sales process by conducting inquiry tours as necessary.
May perform other duties as needed and/or assigned

REQUIRED SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are required:

Excellent communication skills, both verbal and written.
Proficient in use of computers and computer software programs (Microsoft Word, Excel, etc.) and standard office equipment.
Ability to work evening, weekends and minimal travel.
Must be flexible, innovative, persistent and committed to successful completion of assignments.
Working knowledge of general accounting, billing and collections and expense management practices. Working knowledge of federal and state employment laws.
Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication.
Protects privacy and confidentiality of information pertaining to the resident, Team Member, residence, company information and records.
Maintains safe and secure working environment and practices safe working habits.
High school diploma.
Two-years of experience with business office management, finance or accounting functions; or an equivalent combination of education and experience.
Basic typing skills essential along with word processing software, preferably in a Microsoft Windows environment.
Must possess high-energy/enthusiasm, be a self-starter, have excellent time management skills, a strong initiative, and superior verbal/public speaking skills.

If this is YOU, we want to speak with you!

Job Type: Full-time

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

This position requires a work schedule of Tuesday through Saturday. Are you able to work this schedule?

Experience:

Business Office Management: 2 years (Required)

Language:

English (Required)

Ability to Commute:

Sebastian, FL 32958 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in palm bay fl

Business Office Coordinator

Office Manager

Accounting Office Manager - Auto Dealership

Business Office Manager

Bookkeeper/Office Manager

Front Office Manager

Operations Coordinator & Customer Success Specialist

Retail HVAC Office Administrator

Program Coordinator/Office Manager

Front Desk Coordinator-Chiropractic Office

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