Top 8 Personal assistant Jobs in Palm Desert Ca

Administrative Project Assistant (5 years experience F/T)
Sustainable Horizons Institute —Palm Desert, CA
- $20 - $25 an hour
- Weekends as needed
- Background check
- Google Workspace
- Microsoft Excel
- Flexible spending account
- Paid time off
Quick Apply
3d
Executive Assistant
Marriott International, Inc —Rancho Mirage, CA
- $29 an hour
- Full-time
- Word processing
- Office
- Administrative experience
4d
Executive Assistant
Heartbeat At 22 —Palm Desert, CA
- Full-time
- Background check
- Research
- Mid-level
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Personal Assistant / Direct Support Professional (DSP)
Altura Care —Palm Desert, CA
- $21 - $23 an hour
- Part-time
- Background check
- CPR Certification
- BLS Certification
- Paid training
- Mileage reimbursement
Quick Apply
3d
Tribal Executive Admin Assistant (35941)
Agua Caliente Casino • Resort • Spa —Palm Springs, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
2d

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Administrative Project Assistant (5 years experience F/T)
Sustainable Horizons Institute —Palm Desert, CA
Valid CA driver's license is required. Sustainable Horizons Institute (SHI) is seeking a Full Time Project Administrative Assistant to support a national…
$20 - $25 an hour
Quick Apply
3d
Executive Assistant
Marriott International, Inc —Rancho Mirage, CA
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank…
$29 an hour
4d

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Administrative Project Assistant (5 years experience F/T)

Sustainable Horizons Institute
Palm Desert, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour
3 days ago

Benefits

Flexible spending account
Paid time off
401(k) matching
Retirement plan

Qualifications

Google Workspace
Event coordination
Expense management
Executive administrative support
Driver's License
Administrative experience within non-profit industry
Project task coordination
Collaborative technology platforms
Organizational skills
Communication skills
Technical Proficiency
Travel planning

Full Job Description

Sustainable Horizons Institute
Project Administrative Assistant

READ FULL JOB DESCRIPTION AND FOLLOW INSTRUCTIONS

PLEASE SUBMIT COVER LETTER including why you would like to work at Sustainable Horizons Institute - Submit to [email protected]

Sustainable Horizons Institute (SHI) is seeking a Full Time Project Administrative Assistant to support a national science and engineering program that connects undergraduate and graduate students - and their faculty mentors - to high-impact learning and research opportunities at government funded research laboratories across the nation.

Reporting to the President, the Project Administrative Assistant will work closely with SHI staff, program sponsors and participants.

The Administrative/Project Assistant is responsible for providing a variety of high-level administrative, operational and programmatic support to the President and Program Dept. to ensure organizational goals are met efficiently and effectively. This position requires a proactive, solution-oriented professional with exceptional communication skills, strong technical proficiency and meticulous attention to detail. Core responsibilities include maintaining calendars and schedules, coordinating meetings and travel, supporting program operations, assisting with event planning, preparing expense reports and handling light project management tasks. Position may require occasional evening and weekend hours, with potential travel as needed.

This position requires a dynamic, organized, detail-oriented, self-starter with excellent collaboration skills and a dedication to helping others develop careers in science, technology, engineering, and math.

Candidates with knowledge or experience in STEM (science, technology, engineering, mathematics) are encouraged to apply. Sustainable Horizons Institute is a 501(c)(3) not-for-profit company and provides competitive salary and benefit packages.

Responsibilities:

Serve as the primary executive‑level administrative support to the President and Program Department, exercising sound judgment, discretion, and initiative in managing daily priorities.
Manage the President’s and organizational calendars, including scheduling meetings, conferences, virtual sessions, and travel for the President, program staff, and participants.
Maintain and update program schedules and calendars, ensuring accuracy and alignment across teams.
Support virtual program delivery by managing Zoom sessions, Breakout Rooms and related logistics ensuring seamless delivery and participant engagement.
Assist with content creation and scheduling of social media posts across various platforms.
Coordinate and manage all logistics for organizational meetings and travel, ensuring smooth execution and timely communication, as necessary.
Prepare and submit accurate expense reports with required documentation in accordance with federal and company guidelines.
Assist with planning and organizing program events including participant travel, catering, hotel accommodations, registration processes, and other logistical needs.
Perform general office support tasks, including ordering supplies, maintaining office equipment, managing mail, and completing external tasks such as mail pickup and banking.
Assist with onboarding and systems set up for new staff and program participants, ensuring timely access to tools, platforms and organizational processes.
Available for occasional travel to conferences, team meetings, and other business-related events.
Other duties as assigned.

Preferred/Required:

Coachella Valley resident
Bachelor’s degree preferred. Relevant certifications or equivalent work experience will be considered.
A minimum of five years’ experience providing high-level administrative support to senior management
Must be highly tech-savvy, with a strong ability to quickly learn and adapt to new software, tools, and technologies. Comfortable working with a variety of digital platforms and systems. Proficient in Zoom, Google Workspace, Excel, Microsoft 365, Asana, and other similar programs.
Proactive and independent self-starter.
Ability to maintain confidentiality of information related to the company and its employees.
Experience in managing executive expense reports, ensuring compliance with company and government financial policies.
Proven experience managing calendars, organizing meetings, and coordinating travel arrangements.
Experience in STEM and/or non-profit organization is a plus.
Valid CA driver's license is required

Background checks / drug tests

A criminal background and/or credit check may be conducted for this position. Random, unannounced drug tests may be conducted. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Please visit www.http://shinstitute.org/ for more details.

Sustainable Horizons Institute is an equal opportunity employer. Sustainable Horizons Institute is committed to a workplace free from any form of discrimination, harassment, workplace violence, or workplace safety hazards.

PLEASE PROVIDE COVER LETTER and include why you would like to work for Sustainable Horizons Institute - send to [email protected]

Pay: $20.00 - $25.00 per hour

Benefits:

401(k) matching
Flexible spending account
Paid time off
Retirement plan

Application Question(s):

Do you live in the Coachella Valley
Did you provide required cover letter? Please send to [email protected]

Experience:

Executive administrative support: 4 years (Required)

Work Location: In person

Quick Apply

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personal assistant jobs in palm desert ca

Administrative Project Assistant (5 years experience F/T)

Executive Assistant

Executive Assistant

Personal Assistant / Direct Support Professional (DSP)

Tribal Executive Admin Assistant (35941)

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