Top 949 program assistant Jobs in palo alto, ca

Executive Assistant
Puente de la Costa Sur —Pescadero, CA
- $29 - $32 an hour
- Weekends as needed
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant – Public Works/Prevailing Wage
GreenArrow —Alviso, CA
- $25 - $27 an hour
- Full-time
- Office
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Litigation Secretary/Office Assistant (Redwood Shores)
Anderson Staffing, inc —Redwood City, CA
- $85,000.93 - $105,000.13 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant
New Tech Solutions, Inc. —Fremont, CA
- $23 - $29 an hour
- Full-time
- Background check
- Customer service
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Senior Administrator / Jr. Executive Assistant to the CEO
Community Housing Developers —San Jose, CA
- $30 - $34 an hour
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
Administrative / Project Assistant
West Coast Architectural Millwork —Redwood City, CA
- $28 - $32 an hour
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Part-Time Household Assistant – Kitchen & Home Support
Raj Family —Palo Alto, CA
- $25 - $30 an hour
- Part-time
- In-person
- Entry level
- Kitchen
Quick Apply
Part-Time Receptionist/Admin Assistant in Real Estate Office
TayCon —San Carlos, CA
- $25 - $30 an hour
- Part-time
- Office
- Administrative experience
- Driver's License
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Administrative Assistant
Mathnasium of Palo Alto-Menlo Park —Menlo Park, CA
- $24 - $26 an hour
- Full-time
- High school diploma or GED
- Math
- Children
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Zareen's Group of Restaurants —Palo Alto, CA
- $70,000 - $100,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
Legal Administrative Assistant
DLA Piper —Palo Alto, CA
- $37.50 - $53.18 an hour
- Overtime
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant
Egon Zehnder —Palo Alto, CA
- $90,000 - $95,000 a year
- Full-time
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Events Administrative Assistant
Melville Management Corp —Atherton, CA
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Executive Assistant
William and Flora Hewlett Foundation —Menlo Park, CA
- $106,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
9d
Executive Personal Assistant
Landsea Holdings —Palo Alto, CA
- $100,000 - $120,000 a year
- Weekends as needed
- English
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Stanford Health Care —Palo Alto, CA
- $45.94 - $59.73 an hour
- Full-time
- High school
- Basic math
- English
Coordinator Recreation Programs
City of Palo Alto —Palo Alto, CA
- $94,432.00 - $115,377.60 a year
- Online Application
- Management
- Marketing
- Research
1d
Administrative Assistant
Apple —Cupertino, CA
- $42.64 - $74.56 an hour
- Mid-level
- Office
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Executive Assistant
Stanford University —Stanford, CA
- $105,000 - $115,000 a year
- Weekends as needed
- Writing skills
- Research
- Office
- Health insurance
- Tuition reimbursement

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Executive Assistant

Puente de la Costa Sur
Pescadero, CA

Quick Apply

Job Details

Full-time
$29 - $32 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Spanish
Microsoft Excel
Microsoft Outlook
Executive administrative support
English
Driver's License
Cultural competency
Organizational skills
Microsoft Teams
Clerical experience
Chauffeur driving

Full Job Description

ABOUT PUENTE

Puente’s mission is to fosters wellness and prosperity in the San Mateo County South Coast communities of Pescadero, La Honda, Loma Mar, and San Gregorio by promoting and advocating for equitable access to education, health, and economic security. Our vision is to carry out our mission until the South Coast is an inclusive and thriving community where people embrace diversity and equity.

POSITION SUMMARYThe Executive Assistant serves as a trusted partner to the Executive Director, providing comprehensive administrative support. This full-time, on-site role is responsible for managing the Executive Director's calendar, coordinating communications with internal and external partners, supporting accounting clerical functions for the Executive Director, and ensuring that day-to-day administrative tasks are handled with professionalism and discretion. The ideal candidate is highly organized, proactive, and able to work independently across a wide range of responsibilities — from preparing financial forms and maintaining filing systems to representing Puente in meetings and participating in community events. This position requires flexibility, including regular evening availability and occasional weekend work, and a deep commitment to Puente's mission of fostering wellness, equity, and prosperity on the San Mateo County South Coast.

KEY RESPONSIBILITIES

Coordinating logistics for staff meetings, staff activities, board meetings and retreats
Manage and maintain the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements
Assist with logistics for volunteer activities led by Executive Director
Communicate with partners on behalf of Executive Director
Represent Puente in some meetings on behalf of Executive Director
Assist with preparing internal communications
Assist drafting external communications
Maintain paper and electronic filing systems, ensuring documents are organized, up to date, and easily retrievable
Prepare check requests, credit card transaction forms the request of the Executive Director
Make purchases, payments and set contracts at the request of the Executive Director
Assist with other tasks as needed by the Executive Director
Attends staff meetings, retreats, and other meetings as needed and participate in organizational events, including training, fundraising and program meetings
Provides organizational support as needed, including required participation in a minimum of two organization-wide events annually, in addition to core job duties
Drives participants as needed for programming or organizational needs using Puente vehicles.

This job description is not intended to be all-inclusive. Duties and responsibilities may be modified as needed to meet the evolving needs of the organization and the community.

REQUIREMENTS & QUALIFICATIONS

Minimum education of AA OR at three years of relevant professional experience
Able to handle complex situations and work independently
Strong problem-solving skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
Comply with the training required by the agency and attend professional development
Knowledge of the South Coast or experience working in a rural community, preferred
Ability to work effectively as part of a culturally diverse team
Availability to work evenings on a regular basis and occasionally on weekends as organizational needs require
Strong written and verbal communication skills in both English and Spanish; ability to communicate professionally across all levels of the organization and with external partners
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams; experience with database or records management systems a plus
Current California Driver’s License and ability to drive to work related functions in and around Pescadero, La Honda, Loma Mar, San Gregorio, Half Moon Bay and the Bay Area.
Cultural competency to work with community members from diverse backgrounds, class and race

COMPENSATION: Pay range: $29.00-$32.00 per hour, depending on experience and qualifications.

Puente offers a competitive benefits package that includes:

Employer-sponsored medical, dental, and vision insurance
Paid time off (vacation, sick leave, and holidays)
Retirement plan with employer match
Professional development opportunities
Bilingualism Stipend

TELECOMMUTING

Telecommuting is defined as regularly working a full or partial workday remotely. Puente will regularly reassess remote work eligibility on a case-by-case basis based on organizational needs, employee performance, and employee's role. Full-time employees may work remotely up to three (3) days per week, depending on program's needs. Part-time positions will be prorated to determine the total number of hours eligible for remote work. Not all positions are eligible for telecommuting.

VALUES

Puente’s values guide our staff, volunteers, and board members in all the work we do with our program participants as well as in our relationships with the broader community. Puente’s organizational values are Build Equity, Claim Justice for All, Be Transparent, Elevate Trust and Share Strength.

EQUAL EMPLOYMENT OPPORTUNITY

Puente de la Costa Sur is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other protected status under California or federal law.

Pay: $29.00 - $32.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: Hybrid remote in Pescadero, CA 94060

Quick Apply

Refine Your Search

program assistant jobs in palo alto, ca

Executive Assistant

Administrative Assistant – Public Works/Prevailing Wage

Litigation Secretary/Office Assistant (Redwood Shores)

Administrative Assistant

Senior Administrator / Jr. Executive Assistant to the CEO

Business Office Coordinator

Administrative / Project Assistant

Part-Time Household Assistant – Kitchen & Home Support

Part-Time Receptionist/Admin Assistant in Real Estate Office

Administrative Assistant

Executive Administrative Assistant

Legal Administrative Assistant

Executive Assistant

Events Administrative Assistant

Executive Assistant

Executive Personal Assistant

Executive Assistant

Coordinator Recreation Programs

Administrative Assistant

Executive Assistant

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