Top 232 Office coordinator Jobs in Palos Hills, Il

HR, Payroll & Office Coordinator
MOOvers Chicago —Chicago, IL
- $25 - $28 an hour
- Overtime
- Background check
- Spanish
- English
- Paid training
- Health savings account
Quick Apply
1d
Coordinator
Illinois Institute of Technology —Lemont, IL
- $27.30 - $28.00 an hour
- Part-time
- Hybrid work
- 5 years
- Mid-level
- Communication skills
Quick Apply
OFFICE COORDINATOR
State of Illinois —Chicago, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- High school
- Office
- Paid parental leave
- Paid holidays
6d
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Office
- Project management
- Entry level
- Paid holidays
- Health insurance
Administrative Coordinator
Commercial Fabricators Inc. —Bridgeview, IL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
13d
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Patient Coordinator Front Desk Receptionist
CHICAGO RIDGE MEDICAL IMAGING LLC —Chicago Ridge, IL
- $19 - $21 an hour
- Full-time
- Mid-level
- In-person
- Radiology
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Scheduling Coordinator
Stewart Title Guaranty Company —Chicago, IL
- $42,348.94 - $70,581.56 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Department Coordinator
The University of Chicago —Chicago, IL
- $28.27 - $36.58 an hour
- Weekends as needed
- Background check
- Google Workspace
- Oracle
- Health insurance
- Paid time off
8d
Coordinator, Native Self-Determination
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $67,600 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
Executive Assistant & Project Coordinator
SEIU HCII —Chicago, IL
- $74,852 a year
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
Medical Records Coordinator
Nephrology Associates of Northern Illinois and Indiana —Oak Brook, IL
- $24 - $32 an hour
- Full-time
- Microsoft Outlook
- Medical office experience
- HIPAA
- Profit sharing
- Paid holidays
Quick Apply
13d
Office Coordinator
The Ancona School —Chicago, IL
- $20 - $25 an hour
- Email
- Google Workspace
- Organizational skills
- Middle school
- 403(b) matching
- Health insurance
Housekeeping Office Coordinator
Hyatt Regency Chicago —Chicago, IL
- $27.75 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
11d
Workplace Experience Sr Coordinator - Chicago, IL
CBRE —Chicago, IL
- $58,000 - $63,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Coordinator
NLX Beverage Solutions —New Lenox, IL
- $24 - $26 an hour
- 18 years or older
- Spanish
- Computer literacy
Quick Apply
Department Coordinator
Waterton —Chicago, IL
- $70,000 - $80,000 a year
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator/Adminstrative Assistant
Prismier —Bolingbrook, IL
- $20 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
Quick Apply
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office coordinator jobs near palos hills, il

HR, Payroll & Office Coordinator

MOOvers Chicago
Chicago, IL

Quick Apply

Job Details

Full-time
$25 - $28 an hour
1 day ago

Benefits

Paid training
Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Spanish
Degree
Accounts payable
Filing
English
Invoice processing
Administrative experience
HR compliance
QuickBooks
CRM system proficiency

Full Job Description

Company: Moovers Chicago Inc.

Location: 5201 W Grand Ave., Chicago, IL (On-Site)

Pay: $25.00 – $28.00 / hour + Peak Season Overtime + Performance Bonus

Total Target Earnings: $62,000 – $72,000+ / year (Base + Summer Overtime + Performance Bonus)

About Moovers Chicago:

Moovers Chicago Inc. is a premier, fast-growing local and long-distance moving and storage business. Backed by an established leadership team across Sales, Dispatch, and Warehouse operations, we manage 50+ field crew members and a dedicated office team. We are seeking an organized, bilingual HR, Payroll & Office Coordinator to handle back-office administration, compliance, daily financial uploads, and vendor accounts payable.

Position Overview:

You will serve as the administrative core of our business. This role manages field crew onboarding, payroll auditing, vendor bill pay, receipt logging, regulatory compliance, and post-move job closures within our CRM.

Key Responsibilities:

Receipt Management & Vendor Bill Pay: Collect, scan, and upload all daily operational receipts (fuel, truck maintenance, parking, hotel, toll receipts) into QuickBooks; process recurring vendor bills, track accounts payable, and ensure invoices are paid on time.
Job Closing & CRM Auditing: Audit and close completed move files daily in SmartMoving CRM (training provided). Reconcile dispatch time logs, final billing totals, crew tips, and ensure payment data syncs accurately with QuickBooks.
Storage Accounts Receivable: Monitor monthly private storage accounts in SmartMoving; ensure storage customer accounts stay current and collect recurring billing on time.
Payroll Processing: Cross-reference SmartMoving job hours against Payville/LiftHCM timecards to prepare and submit accurate bi-weekly pay runs for 60+ field and office employees.
Recruiting & Digital Onboarding: Oversee full-cycle hiring for drivers, movers, and crew leaders using LiftHCM (isolved). Coordinate background screens, drug testing, and digital onboarding setup.
Regulatory & Safety Compliance: Maintain FMCSA/DOT driver qualification files, track driver medical cards and licenses, and manage Chicago/Illinois labor law requirements (paid leave, mandatory training, meal break records).
Office Administration: Handle general office functions, manage vendor records, handle office mail, order supplies, and assist department heads during peak volume.

What We Are Looking For:

Languages: Bilingual fluency (English / Spanish) is required to communicate effectively with our field crew, lead onboarding, and enforce safety compliance.
Experience: 2+ years in office administration, HR, payroll, or accounts payable/bookkeeping support.
Software Competency: General experience using any modern CRM or ERP software is required (we will fully train you on SmartMoving). Familiarity with QuickBooks and payroll systems (LiftHCM, isolved, Payville, or similar) is a plus.
Skills: High attention to detail regarding receipt collection, bill pay scheduling, timecard auditing, and accounts receivable.
Adaptability: Comfort working in a seasonal business environment with variable peak-season demands.

Compensation & Benefits:

Base Hourly Pay: $25.00 – $28.00 / hour (based on experience).
Schedule: Full-time. ~38 hours/week off-season (September–February); ~48 hours/week peak season (March–August with guaranteed 1.5x overtime pay for hours over 40).
Performance Bonus: Up to $8,000 – $10,000+ in quarterly performance bonuses tied to job-closing accuracy, receipt upload completeness, timely bill payments, compliance audit scores, and labor control metrics.
Health Coverage: Choice between High-Deductible Health Plan with HSA option or traditional health plan (Employer covers 25% of employee premium cost).
Voluntary Benefits: Voluntary Dental & Vision insurance plans available.
Retirement Plan: SIMPLE IRA with up to a 3% company match.
Paid Time Off: Paid time off and Chicago paid sick/safe leave.

How to Apply:

Submit your resume and a brief summary of your experience managing receipts, vendor bill pay, payroll, or CRM software in high-volume environments.

Pay: $25.00 - $28.00 per hour

Benefits:

Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in palos hills, il

HR, Payroll & Office Coordinator

Coordinator

OFFICE COORDINATOR

Administrative Assistant / Badging Coordinator

Administrative Coordinator

Corporate Office Coordinator

Patient Coordinator Front Desk Receptionist

Office Coordinator (Reception & Events)

Scheduling Coordinator

Department Coordinator

Coordinator, Native Self-Determination

Administrative Support Coordinator

Executive Assistant & Project Coordinator

Medical Records Coordinator

Office Coordinator

Housekeeping Office Coordinator

Workplace Experience Sr Coordinator - Chicago, IL

Office Coordinator

Department Coordinator

Office Coordinator/Adminstrative Assistant

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